Contract Specialist III, IV or V - Aviation Division

Texas Department of Transportation; Austin (TX); On-site; USD 51,000 - 107,000; Full time

Job summary

The Texas Department of Transportation is seeking a Contract Specialist III, IV, or V for its Aviation Division in Austin, TX. This role involves managing complex contracts, ensuring compliance with regulations, and working closely with stakeholders. The ideal candidate will have a Bachelor's degree and experience in contract administration. Competitive salary and benefits are offered, including work-life balance initiatives.

Benefits

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

Health Premiums paid at 100%

Tuition Assistance Program

Career Development Opportunities

Qualifications

• 3 years in contract administration or related fields.
• Experience with compliance and contract management.

Responsibilities

• Analyzes and interprets legislation for compliance.
• Monitors contractors' compliance with federal requirements.
• Audits payment invoices for accuracy.

Skills

Compliance

Negotiation

Analytical Skills

Education

Bachelor's Degree in Business Administration

Job description

Contract Specialist III, IV or V - Aviation Division

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Contract Specialist III, IV or V - Aviation Division

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Join to apply for the Contract Specialist III, IV or V - Aviation Division role at Texas Department of Transportation

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

Contract Specialist III

Salary Grade B20 $51,158 - $81,351

Performs highly complex contract duties to include analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist IV

Salary Grade B22 $57,614- $93,138

Performs advanced contract duties to include analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist V

Salary Grade B24 $65,104- $106,634

Performs highly advanced contract duties in direct support of agency transportation-related programs to include analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Contract Specialist III

• Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
• Assists with recommending policy and/or procedure changes and solutions.
• May serve as a lead worker and the related tasks.
• Research state and federal statutes and opinions, Department policies and previous contracts.
• Maintains liaison with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages, including assisting in monitoring contractors' insurance certificates.
• Checks calculations against work log and estimate form to verify work is completed before payment is made.
• May attend pre-construction meeting to instruct contractor's bookkeeper on record-keeping procedures.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations, and procedures.
• Reviews compliance of minority participation goals in consultant contracts.
• Sets up field record books for each construction project within assigned area.
• Performs other duties as assigned.
  
  

Contract Specialist IV

All of the above and:

• Acts as a consultant and provides technical assistance to plan, develop, implement and monitor contract compliance requirements.
• Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
  
  

Contract Specialist V

All of the above and:

• Develops plans and reports for implementing contract recordkeeping and compliance evaluation requirements.
• Document procedures for recordkeeping and compliance requirements, collaborating with management on recommendations and policy change requirements.
  
  

Minimum Qualifications:

Education: Bachelor's Degree in Business Administration, Finance or related field.

Experience: 3 years in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by full time or prorated part time equivalent)

Substitutions: Relevant work experience may be substituted for degree on a year per year basis or related graduate level education may be substituted for experience on a year per year basis . Substitutions for Minimum Qualifications

Licenses and Certifications (all): Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications (all):

• Experience reading and interpreting applicable plans, schematics, blueprints and maps
• Experience performing calculations using algebra, trigonometry and geometry
• Experience communicating technical information effectively to technical and non-technical audiences
  
  

Competencies:

Contract Specialist III

• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures in governmental policies and procedures
• Contract record-keeping
• Contract billing procedures
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management, maintaining confidential and sensitive records, accordingly
• Persuasion and negotiation of critical issues
• Collecting, sorting and compiling and analyzing business and technical data
• Exercising logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
• Maintaining a safe and effective working relationship with others
  
  

Contract Specialist IV

Progressively greater skill and experience in the above.

Contract Specialist V

Progressively greater skill and experience in the above and:

• Identifying and mitigating compliance risks
• Communicating technical information effectively, partnering with stakeholders
  
  

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
  
  

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Position Information

Do you have construction recordkeeping and experience managing highly complex contracts, with a focus on compliance requirements? Do you enjoy working with stakeholders all over the state of Texas? We may have the perfect position for you! TxDOT's Aviation Division is looking for an Aviation Contract Specialist III, IV, or V with a construction recordkeeping focus, based in Austin, TX.

The Aviation Division helps cities and counties to obtain and disburse federal and state funds for relief and general aviation airports included in the 300-airport Texas Airport System Plan (TASP). The division also participates in the FAA State Block Grant Program, through which it implements a federal improvement program for general aviation airports.

This position will be based in our state-of-the-art headquarters in South Austin. For more info on our new location, please view our Stassney Campus Preview .

Benefits And Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs
  
  

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Job

General Servs/Contracts/Purch

Schedule

Full-time

Employee Status

Regular

Job Type

Standard

Job Level

Non-Management

Job Posting

May 15, 2025, 8:14:25 AM

State Job Title/s

Contract Specialist III, IV, V

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Legal

• Industries

  Government Administration

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