Contract Specialist - Full-Time - Germantown, TN

West Cancer Center; Germantown (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits package

No nights, weekends, or holidays

Job summary

West Cancer Center is seeking a Contract Specialist to support negotiating contracts and budgets for clinical research within site guidelines. You will work closely with Sponsors, CROs, and internal staff to ensure accurate compensation for study procedures and institutional costs while maintaining confidentiality.

The role emphasizes proficiency in contract negotiation, financial analysis, and coordinating multiple projects in a team-driven environment.

Qualifications

• Associate degree; OR two years of related experience in research; OR equivalent combination of education and experience.
• Experience in clinical research.
• Experience in contract and budget negotiations.
• Exceptional verbal and written communication skills.
• Ability to understand contracts and budgets and negotiate revisions.
• Proficiency in Word, Excel, PowerPoint, and Adobe Acrobat.
• Ability to prioritize multiple projects and coordinate these efforts.
• Maintain confidentiality of information and procedures.
• Ability to work on complex projects involving various research and ancillary entities.
• Ability to read, analyze, and interpret financial reports, government regulations, and legal documents.
• Excellent organizational and time management skills.

Responsibilities

• Assist in contract review for Sponsor-funded and Investigator-initiated studies per SOPs.
• Review contracts with staff before revisions are sent to Sponsor.
• Negotiate budgets ensuring adequate compensation for procedures and costs.
• Advise staff on budget issues and revisions with Sponsor.
• Assist with Confidentiality Agreements (CDAs) and Service Agreements.
• Prepare Billing Grids capturing procedures for each study.
• Prepare Medical Coverage Analyses for studies.
• Collaborate with Research Finance to resolve billing matters.
• Maintain professional demeanor and confidentiality in interactions.
• Attend staff meetings as scheduled; perform other duties as needed.

Skills

Verbal communication

Written communication

Prioritize multiple projects

Confidentiality

Education

Associate degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

Job Title: Contract Specialist

About Us

At West Cancer Center, we are committed to advancing innovative cancer research while delivering exceptional patient care. Our Research team works collaboratively with sponsors, CROs, investigators, and internal teams to support clinical research while maintaining strong financial stewardship, compliance, and operational excellence.

Position Overview

The Contract Specialist is responsible for assisting in negotiating contracts and budgets that compensate the institution for resources required because of clinical research protocols within site parameters. The Contract Specialist works closely with appropriate staff, sponsors, and CROs to ensure that contracts and budgets stay within the institution’s guidelines and capture the cost of procedures for each study. The Contract Specialist is responsible for demonstrating professional demeanor and maintaining confidentiality in all interactions with both internal and external contacts. Work is performed under the general direction of the Manager, Research Contracts and Finance.

Key Responsibilities

• Assist in the contract review process for Sponsor-funded and Investigator-initiated clinical studies, ensuring all contract requirements are addressed per institutional SOPs and guidelines
• Review contracts with appropriate staff prior to submission of revisions to Sponsor and contact Sponsor with applicable revisions
• Assist in negotiation of budgets ensuring sufficient compensation for all study-related procedures and institutional costs and review budget revisions with appropriate staff prior to submission to Sponsor
• Advise staff on ongoing budget issues and contact Sponsor with applicable revisions
• Assist with administrative duties as needed, including review and facilitation of Confidentiality Agreements (CDAs) and Service Agreements
• Assist with the preparation of Billing Grids that capture Research and SOC procedures for each study
• Assist with the preparation of Medical Coverage Analysis for studies
• Collaborate with Research Finance to resolve billing and payment matters
• Maintain a professional approach respecting the dignity and confidentiality of associates, managers, and vendors
• Attend staff meetings as scheduled
• Perform other job functions as needed

Qualifications

Education & Experience

Required:

• Associate degree; OR two (2) years of related experience in research; OR equivalent combination of education and experience
• Experience in clinical research
• Experience in contract and budget negotiations
• Exceptional verbal and written communication skills
• Ability to understand contracts and budgets and negotiate revisions
• Proficiency in Word, Excel, PowerPoint, and Adobe Acrobat
• Ability to prioritize multiple projects and coordinate these efforts
• Ability to maintain confidentiality of information and procedures
• Ability to work on complex projects involving various research and ancillary entities
• Ability to read, analyze, and interpret financial reports, government regulations, common scientific and technical journals, and legal documents
• Excellent organizational and time management skills
• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, fractions, and decimals
• Ability to compute rate, ratio, and percent and to interpret bar graphs

Work Environment & Physical Demands

• This position will work in a traditional office environment with a moderate noise level and with reasonable accommodation for individuals with disabilities
• Ability to sit, stand, walk, reach, climb or balance, stoop or crouch, use hands/wrists, talk, see, and hear for extended periods of time
• Ability to lift up to 15 pounds
• Travel may be required

Why West Cancer Center is a Great Place to Work

• Meaningful Impact: Play a direct role in supporting patients through one of the most challenging times of their lives.
• Collaborative Culture: Work alongside a multidisciplinary team of dedicated professionals committed to improving cancer care.
• Professional Development: Benefit from ongoing training, educational resources, and growth opportunities.
• Mission-Driven Environment: Be part of an organization guided by compassion, integrity, and innovation.

No nights, weekends, or holidays. Comprehensive benefits package.