Contract Specialist - CS3204

Stella Contracting, Inc; Richmond (VA); Hybrid; USD 80,000 - 105,000; Full time

Job summary

Stella Contracting, Inc. is seeking a Contract Administrator to draft, review, and manage contracts and related documents across the full lifecycle.

You will coordinate with legal, procurement, finance, and business stakeholders to ensure timely execution and compliance with terms and performance obligations. The role requires strong negotiation, analytical, organizational, and communication skills, with proficiency in MS Office and experience with contract management systems or ERP software.

Qualifications

• Bachelor's degree in Business Administration, Contract Management, Procurement, or related field.
• 3+ years of professional contract administration or related experience.
• Strong understanding of contract lifecycle management.
• Experience reviewing contracts, SOWs, pricing schedules, vendor agreements.
• Excellent negotiation, analytical, organizational, and communication skills.
• Proficiency with Microsoft Office, especially Word and Excel.
• Experience with contract management systems or ERP software preferred.

Responsibilities

• Draft, review, and administer contracts and related documents.
• Manage contract activities through lifecycle including negotiations and renewals.
• Review terms, pricing, milestones, and performance obligations.
• Coordinate with legal, procurement, finance, and stakeholders.
• Monitor deadlines, deliverables, and compliance.
• Maintain organized contract records.
• Identify risks and escalate issues.
• Prepare summaries, reports, and management documentation.
• Support RFPs, bids, and vendor agreements.
• Ensure signatures and approvals are completed.

Skills

Negotiation

Analytical

Organization

Communication

Problem-solving

Detail-oriented

Prioritization

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

MS Excel

ERP systems

Contract management software

Job description

Key Responsibilities:

Draft, review, and administer contracts, agreements, amendments, statements of work, and related documentation.

Manage contract activities throughout the full lifecycle, from initial request and negotiation through execution, renewal, modification, and closeout.

Review contract terms, pricing, deliverables, milestones, service requirements, and performance obligations.

Coordinate with legal, procurement, finance, and business stakeholders to resolve contractual issues.

Support negotiations with vendors, suppliers, clients, contractors, and service providers.

Monitor contract deadlines, renewal dates, deliverables, obligations, and compliance requirements.

Maintain accurate and organized contract records, documentation, correspondence, and approval information.

Identify contractual risks, inconsistencies, and compliance concerns and escalates issues when appropriate.

Prepare contract summaries, reports, status updates, and management documentation.

Track contract performance, spending, changes, commitments, and deliverables.

Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related documents.

Coordinate contract approvals and ensure required signatures and supporting documentation are completed.

Support contract modifications, extensions, renewals, and termination activities.

Communicate contractual requirements and obligations clearly to internal teams and external partners.

Ensure contracts are processed in accordance with company policies, procedures, and applicable regulations.

Support audits, compliance reviews, and contract-related inquiries.

Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.

Qualifications:

Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or a related field.

3+ years of professional experience in contract administration, contract management, procurement, purchasing, or a related field.

Strong understanding of contract lifecycle management and commercial agreements.

Experience reviewing contracts, statements of work, pricing schedules, vendor agreements, and service arrangements.

Strong negotiation, analytical, organizational, and problem-solving skills.

Excellent written and verbal communication skills.

Strong attention to detail and ability to manage confidential contractual and financial information.

Proficiency with Microsoft Office, particularly Word and Excel.

Experience with contract management systems, ERP platforms, or procurement software is preferred.

Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously.

Ability to interpret contractual requirements and communicate them effectively to stakeholders.

Knowledge of procurement policies, regulatory requirements, and contract compliance practices is a plus.

Contract management certifications such as CPCM, CFCM, CCCM, or similar are preferred but not required.

Compensation & Contract Benefits

Annual Contract Rate: $80,000 – $105,000 per year, commensurate with experience, qualifications, and scope of responsibility.

Schedule: Full-time contract, approximately 40 hours per week, Monday through Friday.

Contract Duration: Initial contract assignment with potential for extension or renewal based on business needs and performance.

Work Arrangement: Remote or hybrid work options may be available depending on project and organizational requirements.

Professional Development: Opportunities for contract management training, professional development, workshops, and certification support.

Career Growth: Opportunities to develop expertise in contract negotiation, procurement, vendor management, compliance, and strategic contract administration.

Collaborative Environment: Work closely with legal, procurement, finance, operations, and business leadership teams on high-impact contractual initiatives.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status.