Contract Specialist - CS4967

Stella Contracting, Inc; Miami (FL); Hybrid; USD 80,000 - 105,000; Full time

Benefits offered by this job

Remote or hybrid work

Certification support

Career development opportunities

Job summary

Stella Contracting, Inc. in Miami, FL seeks an experienced Contracts professional to draft, review, administer contracts, amendments, and SOWs, guiding them from initial request to closeout.

You will coordinate with legal, procurement, finance, and business stakeholders, negotiate with vendors and clients, track deadlines, ensure compliance, and maintain records, with a focus on accuracy and process improvement.

Qualifications

• Requires a Bachelor's degree in a related field and 3+ years in contract administration or procurement.
• Solid understanding of contract lifecycle and commercial agreements.
• Experience reviewing contracts, SOWs, pricing, and vendor agreements.
• Strong negotiation, analytical, organizational and communication skills.
• Detail-oriented with ability to handle confidential information and multiple contracts.
• Proficiency with MS Office; experience with contract systems/ERP preferred.

Responsibilities

• Draft, review, and administer contracts, amendments, SOWs, and related docs.
• Manage full lifecycle from request to renewal, modification, or closeout.
• Review terms, pricing, milestones, and performance obligations.
• Coordinate with legal, procurement, finance, and stakeholders to resolve issues.
• Support negotiations with vendors, clients, and service providers.
• Monitor deadlines, renewals, deliverables, and compliance requirements.
• Maintain accurate contract records and approvals.
• Identify risks and elevate issues; prepare summaries and reports.
• Track performance, spending, changes, and commitments.
• Assist with RFPs, bids, and vendor agreements; manage signatures.
• Coordinate approvals and ensure documentation is complete.
• Support modifications, extensions, renewals, and terminations.
• Communicate requirements clearly to internal and external parties.
• Ensure adherence to policies, procedures, and regulations.
• Support audits and compliance reviews; seek process improvements.

Skills

Negotiation

Analytical skills

Organizational skills

Problem-solving

Written & verbal communication

Attention to detail

Microsoft Word

Microsoft Excel

Contract lifecycle management

ERP/Procurement software

Education

Bachelor's degree in related field

Contract management certification (CPCM/CFCM/CCCM)

Tools

Contract mgmt systems

ERP platforms

Procurement software

Job description

Key Responsibilities:

• Draft, review, and administer contracts, agreements, amendments, statements of work, and related documentation.
• Manage contract activities throughout the full lifecycle, from initial request and negotiation through execution, renewal, modification, and closeout.
• Review contract terms, pricing, deliverables, milestones, service requirements, and performance obligations.
• Coordinate with legal, procurement, finance, and business stakeholders to resolve contractual issues.
• Support negotiations with vendors, suppliers, clients, contractors, and service providers.
• Monitor contract deadlines, renewal dates, deliverables, obligations, and compliance requirements.
• Maintain accurate and organized contract records, documentation, correspondence, and approval information.
• Identify contractual risks, inconsistencies, and compliance concerns and elevate issues when appropriate.
• Prepare contract summaries, reports, status updates, and management documentation.
• Track contract performance, spending, changes, commitments, and deliverables.
• Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related documents.
• Coordinate contract approvals and ensure required signatures and supporting documentation are completed.
• Support contract modifications, extensions, renewals, and termination activities.
• Communicate contractual requirements and obligations clearly to internal teams and external partners.
• Ensure contracts are processed in accordance with company policies, procedures, and applicable regulations.
• Support audits, compliance reviews, and contract-related inquiries.
• Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.

Qualifications:

• Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or a related field.
• 3+ years of professional experience in contract administration, contract management, procurement, purchasing, or a related field.
• Strong understanding of contract lifecycle management and commercial agreements.
• Experience reviewing contracts, statements of work, pricing schedules, vendor agreements, and service arrangements.
• Strong negotiation, analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage confidential contractual and financial information.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Experience with contract management systems, ERP platforms, or procurement software is preferred.
• Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously.
• Ability to interpret contractual requirements and communicate them effectively to stakeholders.
• Knowledge of procurement policies, regulatory requirements, and contract compliance practices is a plus.
• Contract management certifications such as CPCM, CFCM, CCCM, or similar are preferred but not required.

Compensation & Contract Benefits

• Annual Contract Rate: $80,000 – $105,000 per year, commensurate with experience, qualifications, and scope of responsibility.
• Schedule: Full-time contract, approximately 40 hours per week, Monday through Friday.
• Contract Duration: Initial contract assignment with potential for extension or renewal based on business needs and performance.
• Work Arrangement: Remote or hybrid work options may be available depending on project and organizational requirements.
• Professional Development: Opportunities for contract management training, professional development, workshops, and certification support.
• Career Growth: Opportunities to develop expertise in contract negotiation, procurement, vendor management, compliance, and strategic contract administration.
• Collaborative Environment: Work closely with legal, procurement, finance, operations, and business leadership teams on high-impact contractual initiatives.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status.