Contract Specialist – CS1023

Ring & DuChateau Consulting Engineers; Tennessee; Hybrid; USD 75,000 - 100,000; Full time

Job summary

Ring & DuChateau Consulting Engineers seeks a contract administrator to manage end-to-end contracting processes for clients in the United States. You will draft, review, and negotiate contracts, coordinating with legal, procurement, and finance teams to ensure accuracy and compliance.

The ideal candidate will have a bachelor’s degree and 3+ years in contract management, with strong communication and attention to detail. Remote or hybrid options may be available.

Qualifications

• Bachelor's degree in Business Administration, Contract Management, Procurement, or related field.
• 3+ years of experience in contract administration, contract management, procurement, purchasing, or related discipline.
• Strong understanding of contract lifecycle management and commercial agreements.
• Excellent written and verbal communication skills; high attention to detail.

Responsibilities

• Draft, review, and administer contracts, agreements, amendments, statements of work, and related documentation.
• Coordinate the contract lifecycle from initial request and negotiation through execution, renewal, modification, and closeout.
• Review contract terms, conditions, pricing, deliverables, milestones, and performance requirements for accuracy and completeness.
• Collaborate with legal, procurement, finance, and internal stakeholders to resolve contractual issues and requirements.
• Support contract negotiations with vendors, suppliers, clients, and service providers.
• Monitor contract obligations, renewal dates, deliverables, deadlines, and compliance requirements.
• Maintain accurate and organized contract records, documentation, correspondence, and approval information.
• Identify contractual risks, inconsistencies, and potential compliance issues and elevate them appropriately.
• Prepare contract summaries, reports, status updates, and management documentation.
• Track contract performance, spending, changes, and commitments against established requirements.
• Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related contracts.
• Coordinate contract approvals and ensure required signatures and documentation are obtained.
• Support contract modifications, extensions, renewals, and termination activities.
• Communicate contract requirements and obligations to relevant internal teams and external parties.
• Ensure contracts are processed in accordance with organizational policies, procedures, and applicable regulations.
• Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.
• Provide support during audits, compliance reviews, and contract-related inquiries.

Skills

Negotiation

Analytical

Organizational

Problem-solving

Communication

Attention to detail

Education

Bachelor's degree

Tools

Contract management systems

ERP systems

Procurement platforms

Microsoft Office

Job description

Key Responsibilities

• Draft, review, and administer contracts, agreements, amendments, statements of work, and related documentation.
• Coordinate the contract lifecycle from initial request and negotiation through execution, renewal, modification, and closeout.
• Review contract terms, conditions, pricing, deliverables, milestones, and performance requirements for accuracy and completeness.
• Collaborate with legal, procurement, finance, and internal stakeholders to resolve contractual issues and requirements.
• Support contract negotiations with vendors, suppliers, clients, and service providers.
• Monitor contract obligations, renewal dates, deliverables, deadlines, and compliance requirements.
• Maintain accurate and organized contract records, documentation, correspondence, and approval information.
• Identify contractual risks, inconsistencies, and potential compliance issues and elevate them appropriately.
• Prepare contract summaries, reports, status updates, and management documentation.
• Track contract performance, spending, changes, and commitments against established requirements.
• Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related contracts.
• Coordinate contract approvals and ensure required signatures and documentation are obtained.
• Support contract modifications, extensions, renewals, and termination activities.
• Communicate contract requirements and obligations to relevant internal teams and external parties.
• Ensure contracts are processed in accordance with organizational policies, procedures, and applicable regulations.
• Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.
• Provide support during audits, compliance reviews, and contract-related inquiries.

Qualifications

• Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or a related field.
• 3+ years of experience in contract administration, contract management, procurement, purchasing, or a related discipline.
• Strong understanding of contract lifecycle management and commercial agreements.
• Experience reviewing contractual terms, statements of work, pricing schedules, and vendor agreements.
• Strong negotiation, analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy when handling contractual and financial information.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Experience with contract management systems, procurement platforms, or ERP systems is preferred.
• Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously.
• Ability to interpret contractual requirements and communicate them clearly to internal and external stakeholders.
• Knowledge of procurement policies, regulatory requirements, and contract compliance practices is a plus.
• Professional certification such as CPCM, CFCM, CCCM, or similar is preferred but not required.

Compensation & Contract Benefits

Annual Contract Rate: $75,000 – $100,000 per year, commensurate with experience, qualifications, and scope of responsibility.

Schedule: Full-time contract, approximately 40 hours per week, Monday through Friday.

Contract Duration: Initial contract assignment with potential for extension or renewal based on business needs and performance.

Work Arrangement: Remote or hybrid work options may be available depending on organizational and project requirements.

Professional Development: Opportunities for contract management training, professional development, workshops, and certification support.

Career Growth: Opportunities to develop expertise in contract negotiation, procurement, vendor management, compliance, and strategic contract administration.

Collaborative Environment: Work closely with legal, procurement, finance, operations, and business leadership teams on a variety of contractual initiatives.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status.