Contract Specialist and Grant Administrator

floridatech; Melbourne (FL); On-site; AUD 90,000 - 130,000; Full time

Job summary

Florida Tech in Australia is seeking a Contract Specialist and Grants Administrator to support sponsored programs from proposal through award management and reporting. You will collaborate with faculty and staff to ensure compliance with sponsor and institutional requirements.

You will review research-related agreements, assist with budget development, and maintain contract records in Cayuse while coordinating with stakeholders to facilitate timely execution and reporting.

Qualifications

• Experience in grants administration or contract management.
• Ability to interpret sponsor guidelines and university policies.

Responsibilities

• Review, process, and coordinate research-related agreements and contracts.
• Assist with proposal preparation including budgets and sponsor forms.
• Support post-award administration: budget revisions, no-cost extensions, and required actions.
• Maintain records in Cayuse and coordinate with stakeholders for timely execution.
• Prepare reports and communications supporting sponsored programs policies and procedures.

Job description

The Contract Specialist and Grants Administrator provides comprehensive support for sponsored programs administration with primary responsibilities in proposal development, award administration, and research-related agreement management. This position serves as a resource to faculty and staff throughout the lifecycle of sponsored projects by assisting with proposal preparation, contract administration, compliance requirements, award modifications, and institutional reporting while ensuring adherence to sponsor and university requirements.

• Review, process, route, & coordinate research-related agreements, including non-disclosure agreements, memoranda of understanding, material transfer agreements, & other research-related documents. Maintain records & workflows within the University's contract management system (Cayuse) & coordinate with stakeholders to facilitate timely execution.
• Assist faculty & staff with proposal preparation/submission activities, including interpretation of sponsor guidelines, budget development/review, preparation of sponsor-required forms, certifications, assurances, collection of required documentation, & review of proposal packages to ensure compliance with sponsor & institutional requirements.
• Support post-award administration activities by coordinating award modifications, no-cost extensions, budget revisions, prior approval requests, and other sponsor-required actions. Maintain proposal, award, and agreement records and assist with ensuring compliance with sponsor and university policies and procedures.
• Provide administrative support to the Office of Sponsored Research by responding to inquiries, preparing correspondence, maintaining files, scheduling meetings, coordinating documentation, and supporting special projects.
• Prepare reports, metrics, and other information related to sponsored projects, proposals, agreements, and research administration activities. Assist with the development, implementation, and communication of sponsored programs policies, procedures, training materials, and best practices.
• Perform other duties as assigned.

Equal Opportunity

Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email [e-mail] , or [phone]; or to the U.S. Department of Education Office for Civil Rights.

Americans with Disabilities Act

Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.

Annual Security & Fire Safety Report

The federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations.

Florida Tech's 2026 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus.

The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities.

The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information.

You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following web site 2026 Annual Security and Fire Safety Report .

Official Transcripts

Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES).

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