Contract Specialist

Fairfax County Public Schools

Virginia (IL)

On-site

USD 899,000 - 1,560,000

Full time

2 days ago

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Job summary

Fairfax County Public Schools seeks a Procurement Specialist to support divisionwide contract administration and procurement services. The role includes preparing specifications, evaluating bids, and ensuring compliance with VPPA and related regulations.

Qualified candidates will have a bachelor's degree and at least one year in public sector procurement, with strong data analysis and communication skills. This is a full-time position based in a professional office setting with monthly pay and a

Qualifications

Bachelor's degree required; advanced degree may be considered for additional experience.
Experience in public sector proposal analysis and procurement (1 year).
Knowledge of VPPA and governmental procurement regulations.
Ability to prepare technical specifications and review bids.
Strong communication and relationship-building skills.
Proficiency in data analysis and reporting technology.

Responsibilities

Participates in pre-bid discussions, pre-proposal conferences, and evaluation teams.
Processes specifications, requirements, terms and conditions for competitive IFB solicitations and RFP documents.
Ensures contract revisions and negotiated language are included in documents (license, warranty, lease/purchase).
Identifies contact risk factors and proposes potential solutions to management.
Ensures compliance with sole-source contract value and approvals.
Provides research and data analysis reporting on project specifications, performance standards, and cost reasonableness.
Reviews and confirms available project funding sources.
Documents recommendations and contract awards for management.
Tracks and maintains annual contracts and maintenance agreements.
Participates in discussions to reach consensus and resolve conflicts.
Debriefs unsuccessful vendors on proposal strengths and weaknesses.
Monitors products and services needs to provide best-in-class service.
Suggests improvements to the procurement process.
Advises school-based admin, central staff and vendors on contract status.

Skills

Public sector procurement knowledge

Bid evaluation and proposal analysis

Technical specifications drafting

Data analysis and reporting

Oral and written communication

Vendor relationship management

Ability to work under pressure

Education

Bachelor's degree

Advanced degree considered

Job description

Summary

Performs a range of divisionwide contract administration and procurement services required to support procurement administration, with some delegation authority to purchase a variety of goods and services for Fairfax County Public Schools in accordance with the School Board and federal, state, and county rules and regulations.

Qualifications

Required

Bachelor's degree.
One (1) year of experience in public sector proposal analysis and procurement.
Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
Knowledge of federal, state, and local jurisdiction contract and procurement regulations (such as the Virginia Public Procurement Act (VPPA), and guidelines, specifically in governmental purchasing.
Knowledge of the principles, practices, and methods of procurement.
Ability to prepare technical specifications and review and evaluate bids and proposals.
Ability to maintain effective working relationships.
Proficiency in the use of technology, data compilation, analysis, and reporting.
Ability to communicate effectively, both orally and in writing.
Ability to exercise tact, good judgment, and initiative.
Ability to work effectively under pressure.

Preferred

Certification by a nationally recognized public procurement or contracting certification (e.g. CPPB, CPPO, CPCM).

Major Duties/Essential Functions

Participates in pre-bid discussions, pre-proposal conferences, and evaluation teams ensuring conformity with bid documents.
Facilitates, processes, and confirms specifications, requirements, terms & conditions for competitive invitation for bid (IFB) solicitations and competitive requests for proposal (RFP) documents.
Ensures that contract revisions and negotiated content language are incorporated into various documents, which include license agreements, warranty, lease/purchase agreements.
Identifies contact risk factors and proposes potential solutions to management.
Ensures compliance with sole-source contract value and alignment with sole source approvals.
Provides research and data analysis reporting on appropriate project specifications, performance standards, and cost reasonableness based on the market comparison.
Reviews and confirms available project funding sources.
Documents recommendations and contract awards for management.
Tracks and maintains annual contracts and maintenance agreements.
Participates in discussions among groups and individuals to reach consensus, resolve conflicts, or influence outcomes on matters of significance.
Debriefs unsuccessful vendors on the strengths and weaknesses of their proposal.
Monitors products and services needs to provide the best-in-class service.
Suggests and implements improvement to the procurement process.
Advises school-based administrators, central office staff and vendors, on contract administration functions and status: contract kick-off, modification, monitoring, and close-out.
Performs related duties as required or assigned.

Work Environment/Physical Requirements

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Salary Range

$80,542 - $139,796

Salary Grade

Unified Scale-Schedule B/Grade 003-FEU-OP

Office

Procurement Services

Contract Length

260-Day Contract

Pay Frequency

Monthly

Percent Full-Time

Full Time