Contract Specialist

YPO, Inc.; United States; Remote; USD 67,000 - 85,000; Full time

Job summary

YPO, Inc. is seeking a Contract Specialist to join the Contracts and Procurement team. The role focuses on managing low-risk contracts through the full lifecycle, supporting vendor onboarding, and administering YPO's CLM system in a fast-paced, global environment.

You will work closely with internal stakeholders and external vendors to keep contracts moving efficiently in line with YPO standards, with travel up to 0-5% as needed across time zones.

Qualifications

• Bachelor’s degree or related equivalent work experience.
• Experience with contract administration, procurement or business operations is required or preferred.
• Working knowledge of contract principles, terms, and lifecycle.

Responsibilities

• Manage low risk, low dollar contracts through the full lifecycle.
• Administer and maintain Contract Lifecycle Management software.
• Assist writing summaries and collecting W-8/W-9 from vendors.
• Ensure YPO logo agreements are approved by marketing.
• Maintain contract files per policies and procedures.
• Support CLM training and user guidance.
• Troubleshoot CLM support tickets and escalate as needed.
• Contribute to process improvements for CLM workflows.

Skills

Discretion and integrity

Communication

Relationship building

Ambiguity management

Global mindset

Analytical thinking

Team collaboration

Curiosity & clarity

Under pressure

Education

Bachelor's degree

Tools

Microsoft Office

CLM system

Job description

POSITION PURPOSE

The Contract Specialist plays a critical role on the Contracts and Procurement team, which partners with the business to manage risk across a broad range of commercial and corporate agreements in a fast-paced, global environment. The Contract Specialist manages low-risk contracts through the full contract lifecycle, supports vendor onboarding, and helps administer YPO's contract lifecycle management (CLM) system. Working closely with the contracts team, internal stakeholders, and external vendors, this role helps keep contracts moving efficiently, accurately, and in line with YPO standards.

PRIMARY RESPONSIBILITIES

• Manage low risk, low dollar contracts through the entire contract lifecycle following YPO standards and service requirements.
• Administration and maintenance of Contract Lifecycle Management software system.
• Assist contract team in writing summaries, information gathering, and obtaining W-8 and W-9 from potential vendors.
• Ensure all YPO logo agreements are approved by the marketing team.
• Maintain contract file storage in accordance with policies and procedures.
• Contribute to internal training and education on the contract lifecycle and contracting processes.
• Manage CLM support tickets, troubleshoot user issues, and elevate when appropriate.
• Support CLM system training and provide ongoing guidance to business users.
• Support continuous improvement, testing, enhancement, and documentation of CLM workflows and processes.
• Provide administrative support to the department as needed.
• Provide backup support for Procurement Specialist when necessary.
• Complete ad hoc reports, tasks and projects as required.

SKILLS

• Able to maintain discretion and integrity of confidential information.
• Ability to expectations and trade-off decisions, prioritize competing opportunities, balance member and internal stakeholder needs with business priorities, manage cross functional expectations, and clearly articulate the rationale behind decisions.
• Superior ability to communicate effectively and develop positive relationships across boundaries to align solutions.
• Ability to work within ambiguity and frequently changing environment.
• Possesses a distinct global mindset, sensitive to local and international customs and protocols.
• Analytical and proactive; applies sound judgment and structured thinking to spot issues early, propose practical solutions, and elevate when appropriate.
• Collaborative team player who thrives in a highly interactive team environment and readily steps in to support colleagues.
• Seeks clarity early by asking thoughtful questions, especially when navigating new or ambiguous situations.
• Ability to perform effectively under pressure while maintaining a positive, professional, and solutions-oriented approach.

EXPERIENCE/BACKGROUND

• 3+ years’ experience in contract administration, procurement or business operations.
• . Working knowledge of contract principles, terms, and the contract lifecycle.
• Exceptional organizational skills and attention to detail, with the ability to manage a high volume of contracts and deadlines.
• Strong administrative skills.
• Excellent customer and stakeholder service skills, supporting both internal business users and external vendors.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.
• Experience with a contract lifecycle management (CLM) system, including system administration or user support, highly preferred.

EDUCATION/TRAINING/CERTIFICATION

Bachelor’s degree or related equivalent work experience.

PHYSICAL REQUIREMENTS

• Ability to work flexible and/or extended hours as needed to accommodate team members and stakeholders in multiple time zones.
• Willingness and ability to travel, domestically and internationally, without restrictions,0-5% per year.
• Prolonged periods sitting at a desk and working on a computer.

COMPENSATION & PAY TRANSPARENCY

Compensation at YPO is one part of a broader Total Rewards philosophy built to attract, motivate, and retain talented people in every country and function where we operate. We aim to be fair, consistent, and thoughtful stewards of our resources, and we ground pay decisions in market data, role scope, and internal equity rather than negotiation alone. Compensation ranges are based on the associate's primary work location. Because this role may be filled in more than one country, the applicable ranges are listed below by location: For US applicants: USD 66,600–84,900 annually For Canada applicants: CAD 57,900–73,800 annually We believe pay is only part of how YPO invests in its people. Associates are also eligible for performance-based bonus opportunities, remote work flexibility, and a comprehensive rewards package built around their wellbeing and growth. Your Talent Acquisition Business Partner will share the details specific to your location as part of the interview process.

EOE

YPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. YPO does not discriminate in recruiting, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. YPO is a global leadership community of more than 35,000 chief executives who are driven by the belief that the world needs better leaders. Each of our members has achieved significant leadership success at a young age. Combined, they lead businesses and organizations contributing USD 9 trillion in annual revenue in over 150 countries globally. Engaging in peer learning opportunities and exceptional experiences, our members are part of an inclusive community of open sharing and trust. Supporting these members is a world-class management team of more than 450 associates, spanning over 25 countries. Our organization is based in Dallas, Texas, with many associates working virtually and outside of the United States. Together, our team of global associates works to create a truly Only-in-YPO experience for our members.