Contract Specialist

Tampa Housing Authority; Tampa (FL); On-site; USD 60,000 - 80,000; Part time

Job summary

The Tampa Housing Authority is seeking a Contract Specialist to manage IBPS and PBT tasks under the ACC, coordinating with HUD and NTHDC. You will process monthly HAP vouchers, renew contracts, adjust rents, and handle special claims with accuracy and adherence to policy.

Ideal candidates have a strong knowledge of HUD rules, solid data-entry skills, and the ability to collaborate with internal stakeholders and travel up to 10% as needed.

Qualifications

• Bachelor’s degree preferred, however significant and relevant experience may be considered.
• Five years’ experience performing similar tasks or equivalent combinations of education and experience.
• Valid Florida Driver’s License
• Experience with HUD’s Project based Section 8 program or other housing programs is preferred.

Responsibilities

• Performs contractual IBPS and PBT tasks under the ACC.
• Reconcile and process monthly HAP vouchers.
• Adjust contract rents annually and renew HAP contracts.
• Process and pay special claims.
• Assist the MOR Specialist by providing desk review information for onsite management and occupancy reviews.
• Maintain electronic files and records retention in accordance with HUD and internal policy.
• Collaborate with internal stakeholders to monitor contract compliance.
• Collaborate with internal stakeholders to assist in the production of monthly, quarterly, and annual reports.
• Utilize HUD systems to ensure data integrity.

Skills

HUD regulations knowledge

Policy understanding

Data entry

Electronic records management

Proficiency with HUD systems

Mathematics

Oral and written communication

Analytical research

Multitasking

Travel availability

Education

Bachelor’s degree preferred

Job description

About this position

Contract Specialist

Reports To: Assistant Director – NTHDCFLSA: E

Summary

Responsible for performing IBPS and PBT tasks under the ACC between HUD and NTHDC. Under the direction of the Contract Specialist Supervisor, the Contract Specialist will work with Owners and management agents to process monthly payment vouchers, renew HAP contracts, adjust annual rents, and Special Claims.

Essential Job Functions

• A.Performs contractual IBPS and PBT tasks under the ACC.
• 1.Reconcile and process monthly HAP vouchers.
• 2.Adjust contract rents annually and renew HAP contracts.
• 3.Process and pay special claims.
• 4.Assist the MOR Specialist by providing desk review information for onsite management and occupancy reviews.
• 5.Maintain electronic files and records retention in accordance with HUD and internal policy.
• 6.Collaborate with internal stakeholders to monitor contract compliance.
• 7.Collaborate with internal stakeholders to assist in the production of monthly, quarterly, and annual reports.
• 8.Perform any special projects or produce ad hoc reports as necessary.
• 9.Utilize HUD systems to ensure data integrity.

Knowledge, Skills, and Abilities

• 1.Knowledge of HUD rules and regulations (4350.3, 4350.1, Special Claims Processing Guide, MAT User Guide, The Section 8 Policy Renewal Guidebook, NSPIRE etc.)
• 2.Knowledge of Fair Housing, ADA, Section 504 of the Rehabilitation Act, and Civil Rights Laws.
• 3.Knowledge of report preparation techniques and procedures.
• 4.Ability to research regulations.
• 5.Ability to provide information in a courteous diplomatic manner.
• 6.Skill in mathematics, technical writing, data entry and electronic record keeping.
• 7.Skill and proficiency in the use of proprietary software for PBT tasks.
• 8.Ability to maintain a variety of files and records, and to prepare reports and answer questions from the records.
• 9.Ability to multi-task and be self-motivated.
• 10.Ability to communicate effectively, both orally and in writing.
• 11.Ability to travel (up to 10%).

Minimum Qualifications

Bachelor’s degree preferred, however significant and relevant experience may also be considered. Experience with HUD’s Project based section 8 program or other housing programs is preferred, or an equivalent combination of training and experience. Must have at least 5 years’ experience performing similar tasks or equivalent combinations of education and experience.

Other:Valid Florida Driver’s License

Insurable under the agency’s insurance policy