Contract Specialist

UTA Ride Careers; Salt Lake City (UT); Presencial; USD 66.000 - 81.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health/dental/vision insurance

Paid time off

Retirement plan

Tuition reimbursement

Free transit passes for employees

Descripción de la vacante

Utah Transit Authority is seeking a Contract Specialist to manage post-award lifecycle processes and maintain audit-ready contract records. You will work with Procurement and contract owners to ensure clear handoffs and timely execution of controls.

The role emphasizes compliance, transparency, and collaboration across departments in a large public transit organization in Utah. Equal opportunity employer, full-time position.

Formación

• 3–5 years of contract support, procurement/contract administration, compliance support, project controls, records management, or related work.
• Bachelor's degree in Business, Public Administration, Finance, Procurement/Supply Chain, or related field.
• Proficiency with document management tools, spreadsheets, and tracking/reporting.

Responsabilidades

• Execute post-award contract lifecycle processes and maintain disciplined records.
• Provide monitoring and reporting to strengthen compliance and lifecycle oversight.
• Collaborate with Procurement and contract owners for smooth handoffs and timely post-award controls.
• This role does not perform sourcing/award activities or accounts payable payment execution.

Conocimientos

Organizational skills

Documentation

Cross-functional collaboration

Deadline management

Attendance reliability

Communication

Educación

Bachelor's degree in Business, Public Admin, Finance, or related field

Herramientas

Document management tools

Spreadsheets

Tracking/reporting systems

Descripción del empleo

Description

As the Contract Specialist for the Utah Transit Authority, you will have the opportunity to play a key role in how one of the largest public transit systems in the region manages and maintains the integrity of its contract portfolio after award. You will help translate contract execution into structured, reliable processes - ensuring records are accurate, workflows are disciplined, and compliance and reporting are consistently maintained. This is a highly collaborative role where your work supports transparency, accountability, and the smooth execution of contract lifecycle activities across the organization.

As the Contract Specialist you will:

• The Contract Specialist supports UTA's Contract Management Office by executing post-award contract lifecycle processes, maintaining disciplined contract records, and providing monitoring and reporting that strengthens compliance, efficiency, and contract lifecycle oversight.
• Contract Specialists work closely with Procurement and department contract owners to ensure clear handoffs, strong communication, and timely execution of post-award controls.
• This role does not perform sourcing/award activities, legal counsel functions, or Accounts Payable payment execution.
• Contract Specialists are assigned to one of three tracks (Operations & Lifecycle; Portfolio & Performance; Compliance & Lifecycle).

MINIMUM QUALIFICATIONS

EXPERIENCE/EDUCATION/TRAINING

• 3-5 years of experience in contract support, procurement/contract administration, compliance support, project controls, records management, or related work (or equivalent combination of education and experience).
• Bachelor's degree in Business, Public Administration, Finance, Procurement/Supply Chain, or a related field.

KNOWLEDGE/SKILLS/ABILITIES

• Strong organizational and documentation skills; proficiency with document management tools, spreadsheets, and tracking/reporting. Ability to work across teams and maintain deadline discipline.
• Ability to manage detailed records, coordinate across functions, identify exceptions early, and communicate clearly to support timely lifecycle decisions and audit-ready documentation.
• Maintains regular and predictable attendance.

UTA Competencies:

• Social Acumen - Exhibiting strong Emotional Intelligence skills (self-awareness, self-management, social-awareness, relationship management). Relating comfortably with people across levels, functions, culture, and geography. Partnering with others to get work done. Navigating conflict. Seeking feedback without being defensive.
• Develops Self & Others - Taking action to continuously improve. Accepting assignments that broaden capabilities. Placing a high priority on developing others. Developing others through coaching, feedback, exposure, and stretch assignments.
• Ensures Fairness - Concerned with the welfare of others and expressing that concern on a personal level. Distributing resources fairly. Giving others a voice prior to reaching decisions that affect them. Reaching decisions through a fair process. Explaining to others why and how decisions were made that impact them.
• Safety - Acting as a Safety Ambassador by working safely, complying with requirements and serving as an example to others. Wearing required personal protective equipment.
• Integrity - Acting with honesty, strong ethics, and accountability and taking responsibility for actions and mistakes.
• Belonging - Creating a culture where employees are seen, heard, valued and safe to be authentic.
• Teamwork - Building strong teams that create an environment where everyone's unique skills and perspective contribute to shared purpose, connection and achievement of goals.
• Empowerment - Creating a workplace environment where people are proper resourced and motivated to do their best in solving problems and taking ownership of their work.
• Accountability - Taking ownership of Self-actions, decisions and performance.

- OR -

An equivalent combination of relevant education and experience.

[UTA reserves the right to determine the equivalencies of education and experience.]

Pay Rate: $73,300.00 or more, depending on experience

As a full-time Administrative Employee, your Total Rewards Benefits Package will include:

• Health, dental, vision, life/AD&D, short-term and long-term disability insurance, with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
• Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
• 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
• 10 paid holidays and two paid (2) floating holidays per year.
• Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
• Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
• Training, development, and career advancement opportunities.
• Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
• Free transit passes for employees, their spouses, and their dependent children.
• Employee assistance program - includes counseling, legal services, financial planning, etc.
• UTA Well - a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
• Free on-site fitness facilities and discounted membership to VASA Fitness and EoS Fitness.
• Discounted cell phone plans with T-Mobile.
• Pet insurance plan options (tailored plan coverage based on pet's health and needs).

PM21

Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two work days' notice prior to the need for the accommodation is required.

Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.