Contract Specialist

Navy Region Southeast Fleet and Family Readiness (FFR); Millington (TN); On-site; USD 70,000 - 90,000; Full time

Job summary

Navy Region Southeast Fleet and Family Readiness (FFR) is seeking a Headquarters Contract Specialist to provide procurement and procurement-related support to CNIC HQ and FFR activities, FFSCs, and the OSD. The role covers cradle-to-grave contracting and negotiation of a variety of supplies and services.

The incumbent will assist customers with procurement policies, analyze purchase requests, and educate stakeholders on regulatory directives while ensuring compliance.

Qualifications

• Knowledge of NAF and appropriated fund procurement operations, policies, and procedures.
• Knowledge and application of DoD, DON, CNIC procurement/contracting regulations and industry practices.
• Knowledge and application of automated accounting systems and on-line computer programs.
• Experience with using Word, Excel, Power Point, spreadsheets, databases.
• Experience in analyzing records, reports, regulations, and procurement/contracting materials.
• Experience in conducting subject matter related training.
• Ability to communicate effectively both orally and in writing.

Responsibilities

• Provide procurement facilitation to program customers, technical and financial specialists, co-workers, and vendors.
• Provide acquisition guidance and technical assistance by interpreting procurement policies, reviewing SOWs, solicitations, and contract requirements.
• Act as acquisition specialist for cradle-to-grave requirements.
• Receive and analyze purchase requests for accuracy for OSD and CNIC FFR needs.
• Determine best procurement method and contract type; select terms and clauses.
• Conduct negotiations for a wide range of contractual actions including complex, first-time procurements.
• Ensure legal/regulatory compliance for urgent items and services.

Skills

Procurement knowledge

Oral and written communication

Negotiation

Analytical reasoning

Computer literacy (Word, Excel, PowerP

Education

Bachelor's degree (any field)

3 years grad education or PhD with 24 sem hours in business/finance/law/contracting

3+ years specialized contracting experience

Tools

MS Word

MS Excel

PowerPoint

Databases

Job description

This position is assigned to the Non-appropriated Fund (NAF) Acquisitions Branch (N945); Fleet and Family Readiness Support Services, Navy Installations Command (CNIC); Millington, TN. Incumbent Serves as a Headquarters (HQ) Contract Specialist providing procurement and procurement-related support to CNIC HQ and FFR activities; Fleet and Family Support Centers; and the Office of the Secretary of Defense (OSD).

Duties

• Provides procurement facilitation to program customers, technical and financial specialists, co-workers, and vendors.
• Provides acquisition guidance and technical assistance by assisting customers with interpreting procurement policies, reviewing statements of work, solicitations, and contract requirements for supplies and services.
• Act as acquisition specialist for requirements from cradle to grave.
• Receives and analyzes purchase requests and other related documents for accuracy and correctness for a variety of supplies and services unique to OSD and CNIC FFR needs.
• Determines best method of procurement, such as formal negotiated contract, purchase order, delivery order, or purchase card. Selects appropriate contract type, contract terms, pricing provisions, applicable contract clauses, and acquisition methods.
• Conducts negotiations for a wide range of contractual actions. Negotiates with contractors on non-routine problems such as cases where no precedent has been established and when procuring first-time highly technical or complex supplies and equipment.
• Takes action on items and services with urgent priority, assuring that all legal and regulatory requirements are accomplished.
• Conducts pre-performance conferences and debriefs.
• Facilitates as a liaison between OSD, CNIC, and FFR personnel; and contractors, in order to educate customers on regulatory directives and policies, clarify contractual and/or technical requirements; and incorporate knowledge on projected requirements in order to develop adequate sources of procurement.
• Provided advisory purchasing assistance to OSD, CNIC Headquarters, and FFR personnel pertaining to the resolution of purchasing problems.
• Participates in assist visits and provides training as a result of those visit findings.

Requirements

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.

Qualifications

• Knowledge of NAF and appropriated fund procurement operations, policies, and procedures.
• Knowledge and application of Federal statutes, Department of Defense (DoD), Department of the Navy (DON), and CNIC procurement/contracting regulations as well as various industry practices, publications, and trends.
• Knowledge and application of automated accounting systems and on-line computer programs.
• Experience and Skill in the use of a computer including automated systems (e.g., Word, Excel, Power Point, spreadsheets, databases, etc.).
• Experience and Skill in analyzing/evaluating records, reports, regulations, and other relevant materials pertaining to procurement/contracting, and in preparing reports.
• Experience and Skill in conducting subject matter related training.
• Ability to communicate effectively both orally and in writing.

Education

• A 4-year course study leading to a bachelor's degree with a major in any field.
• 3 full academic years of progressively higher-level graduate education or Ph. D. or equivalent doctoral degree and at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
• 3 or more years of progressively responsible specialized experience implementing policies and practices of general or procurement contracting and at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Additional information

Salary is dependent on experience and/or education.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.

This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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