Contract Specialist

Aston Carter; Melville (NY); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

401(k) match

Tuition reimbursement

9/80 schedule

Paid time off

Job summary

Aston Carter is seeking a Contract Specialist to review contracts for consistency with quotations and terms. The role includes managing backlogs, bookings, and sales reports, and aligning Salesforce with bookings data.

You will oversee databases in the ERP system and handle export documentation with freight coordination, ensuring regulatory compliance across defense-related contracts.

Qualifications

• 8+ years of relevant experience with a High School diploma.
• 4+ years of experience with an Associate’s degree.
• Experience in the defense manufacturing industry, with regulatory knowledge.

Responsibilities

• Review proposed contracts for consistency with quotations and requirements.
• Maintain and reconcile backlogs, bookings, and sales reports.
• Manage Salesforce and reconcile it with bookings reports.
• Maintain customer, supplier, and sales rep databases in the ERP system.
• Process export/shipping documents to ensure compliance and coordinate shipments.

Skills

Contract management

Data entry

RFP/RFQ

ITAR/DFARS/FAR

ERP systems

Education

High School diploma

Associate’s degree

Tools

CostPoint

Salesforce

Job description

Job Description

As a Contract Specialist, you will review proposed contracts to ensure that the price, delivery schedule, specifications, and terms and conditions are consistent with the quotation submitted. You will maintain and reconcile backlogs, bookings, and sales reports while also managing Salesforce to align with bookings reports. Furthermore, you will oversee the customer, supplier, and sales representative database within the ERP system.

Responsibilities

• Review proposed contracts for consistency with quotations.
• Maintain and reconcile backlogs, bookings, and sales reports.
• Manage Salesforce and reconcile it with bookings reports.
• Maintain customer, supplier, and sales representative database in the ERP system.
• Monitor and update customer supplier portals, including annual certifications and representations, invoicing, and requests for quotations.
• Assist with the close-out of contracts, including final billing and disposition of customer furnished material.
• Interface with other business functions for license requirements planning and address daily operational issues.
• Process all export shipping documents to ensure compliance, including customs invoices and packing lists.
• Interface with freight forwarders/customers to arrange shipments and coordinate pickup dates.
• Support FSO with visitor request processing, screen names in Visual Compliance, and update visitor log.

Essential Skills

• Experience in contract management, data entry, RFP, RFQ, ITAR, DFARS, and FAR regulations.
• High School diploma with a minimum of 8 years of relevant experience or an Associate’s degree with a minimum of 4 years of experience.
• 4-5 years of contract experience in the defense manufacturing industry.
• Familiarity with large, complex multifaceted electronics design and manufacturing environments.
• Understanding of the defense aerospace industry and related regulations.
• Familiarity with procurement roles in complex industries.
• Proficiency in Microsoft Office.

Additional Skills & Qualifications

• Experience with CostPoint and Salesforce is a plus.
• Understanding of subcontractor solicitations and bid analysis/process.

Job Type & Location

This is a Permanent position based out of Melville, NY.

Pay And Benefits

The pay range for this position is $75000.00 - $100000.00/yr.

• Pay Period: Weekly, Direct Deposit only
• Paid-Time-Off: Exempt - Flexible Time Off (Eligible after 60-day introductory period)
• Holidays 11
• 401(k) plan Company match, 100% up to 6% Fidelity
• Tuition Reimbursement Up to $10K per calendar year
• 9/80 Work Schedule Every other Friday off
• Basic Life and AD&D Employee Only MetLife Voluntary Benefits:
• Health Savings Account (HSA) Inspira
• Dependent Care flexible spending account (DDC) American Benefits Group
• Additional Short-Term Disability (STD) MetLife
• Voluntary Long-Term Disability (LTD) MetLife
• Voluntary Life and AD&D MetLife
• Hospital Indemnity MetLife
• Critical Illness MetLife
• Accident MetLife
• Legal MetLife
• Identity Theft

Workplace Type

This is a fully onsite position in Melville,NY.

Application Deadline

This position is anticipated to close on Aug 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.