Contract Specialist

Idaho National Laboratory; Idaho Falls (ID); On-site; USD 57,000 - 136,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with employer contribution

Paid time off

Tuition assistance

Relocation package

Job summary

Idaho National Laboratory seeks an Infrastructure Contract Specialist to develop subcontract specifications, terms, and conditions for procuring materials, equipment, and services. You will prepare bid packages, conduct bidder conferences, evaluate proposals, and administer subcontracts while coordinating additions and changes with vendors.

You will report to the Manager, Infrastructure Acquisitions, with no direct reports.

Qualifications

• Bachelor’s degree and 2 years of experience, or an advanced degree.
• EX3 level requires bachelor’s and 5 years of experience, or an advanced degree and 2 years.

Responsibilities

• Perform contract/procurement actions for assigned programs to acquire products and services.
• Plan early acquisition, strategy, requirement development, vendor sourcing, proposal solicitation, pricing negotiations, proposal evaluation, vendor selection, award, administration, agreement modifications, and closeout management.
• Review requisitions for adequate descriptions and required approvals.
• Maintain accurate documentation to justify decisions and recommendations.
• Evaluate scope and risk to select appropriate general provisions.
• Provide direction to customers in requisitions and use of automated systems.
• Coordinate with Legal, Technology Deployment, R&D Directorates, Export Control, and other departments to protect INL’s interests.
• Represent the Acquisition/Agreement Management organization to program management on technical projects and cross-functional activities.
• Advise on policies, laws, and procedures in contracts and procurements for INL.
• Guide programs in scope documents and contractual issues; mentor peers, customers, and vendors.

Skills

Contract negotiation

Subcontract management

Vendor sourcing

Proposal evaluation

Documentation & records

Cross-functional collaboration

Education

Bachelor's degree

Advanced degree

Job description

Job Description

Idaho National Laboratory’s (INL) Business Management group is seeking professionals interested in exploring a career as an Infrastructure Contract Specialist.

You will work a 9/80 schedule located out of our Idaho Falls EROB facility with every other Friday off.

You will develop subcontract specifications, terms, and conditions for procuring specialized materials, equipment, and services. Prepare bid packages, conduct bidder's conferences and evaluate proposals for conformity to contract requirements, select or recommend successful bidders, negotiate subcontract provisions, write awards, and administer resulting subcontracts. You will negotiate and coordinate additions, deletions, or modifications to subcontracts. Help communication between laboratory and subcontractors to ensure fulfillment of contract terms.

You will report to the Manager, Infrastructure Acquisitions. You will not have direct managerial responsibilities.

Responsibilities

• Perform contract/procurement actions for assigned functional programs to acquire products and services required for INL to accomplish our mission.
• Perform early acquisition planning, strategy, preliminary review of proposed work scope, requirement development, vendor sourcing, proposal solicitation, pricing negotiations, proposal evaluation, vendor selection, award, administration, agreement modifications, and management of agreement closeout requirements.
• Review requisitions for product or service acquisitions to ensure adequate descriptions are provided and any required reviews and approvals are complete.
• Maintain accurate documentation to justify decisions, conclusions or recommendations.
• Evaluate scope, risk, customer goals to select appropriate general provisions.
• Provide direction and assistance to requesting customers in development of requisitions and other procurement related issues, particularly in appropriate use of automated systems.
• Determine reasonableness of vendor proposed pricing using recognized analytical techniques (e.g., Price Analysis, Cost Analysis).
• Coordinate with various departments such as Legal, Technology Deployment, Research and Development Directorates, Export Control, and other necessary departments to ensure INL’s business interests are protected.
• Represent the Acquisition/Agreement Management organization to program management on technical projects and in other customer service and relationship management roles.
• Represent the Acquisition/Agreement Management organization in directorate and business management activities such as process improvements, problem resolution, system development, and testing.
• Advise program customers of acquisition management policies, laws, procedures in the fulfillment of contracts and procurements for INL.
• Provide direction and assistance to involved programs and personnel in the development of scope documents and other contractual issues.
• Provide mentorship and guidance to other professional peers, customers, and vendors.
• Collaborate with others and works within acquisition and teams to address challenges, institute improvements, and achieve organizational goals.

Minimum Requirements

EX2 level requires bachelor’s and 2 years of experience, or an advanced degree.
EX3 level requires bachelor’s and 5 years of experience, or an advanced degree and 2 years of experience.
There is a strong preference for previous experience in acquisitions in a Federal environment.
There is a strong preference for Contacts experience in a DOE M&O environment.

Job Information

The pay range for this position is: Level EX2-Grade 420-($57,444-$112,068) / Level EX3- Grade 430-($66,504-$136,356).
Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.

Physical Requirements

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, use hands to handle materials, manipulate tools, keyboard and type, reach with hands and arms, and operate job-related equipment. The employee must occasionally lift and/or move up to 25 pounds. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with people is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• Benefit eligibility subject to multiple factors, including employment status and position classification.

At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.

About Us

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure.

INL Mission

Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision

Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements

To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity

Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information

When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.