Contract Specialist

Arenatechnologies; Dahlgren (VA); On-site; USD 135,000 - 160,000; Full time

Job summary

Systems Planning and Analysis, Inc. (SPA) is seeking a Contract Support Specialist at our Dahlgren, Virginia location to manage pre/post award actions under FAR, and support DoD procurement processes.

You will prepare solicitations, monitor performance, and coordinate funding modifications in a fast-paced national security environment. The ideal candidate will have TS/SCI clearance (SAP access), 5+ years as a Contract Specialist, strong MS Office skills, and proven ability to work with DoD

Qualifications

• Top Secret/SCI eligible clearance required; SAP access.
• 5+ years’ experience as Contract Specialist.
• Proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
• Strong written and verbal communication skills.
• Ability to report to Dahlgren, VA full-time when needed.

Responsibilities

• Execute pre/post award contract management actions under FAR Part 16.
• Prepare solicitation documents with appropriate clauses and specs.
• Monitor contract performance and analyze contractor metrics.
• Review requisition packages for adequacy and compliance.
• Process funding modifications and contract changes.
• Conduct cost and price analysis on procurements.
• Prepare negotiation memoranda and post-negotiation rationale.
• Prepare full documentation for contract actions for review.
• Prepare RFI packages and respond to FOIA inquiries.
• Conduct contract close-out procedures per FAR 4.805.
• Track open Purchase Requests and MIPRs through contracting system.
• Enter contract actions in CSC/DoD procurement systems.

Skills

Clearance: TS/SCI

MS Office

Communication

Contract Specialist experience

Education

Bachelor’s Degree (Business Admin / related)

Tools

CON-IT

Procurement Desktop-Defense

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.

The Strategic Technology Analysis Group, part of SPA’s Space and Intelligence Division, offers sophisticated capabilities (people, process & tools) to resolve unique problems in space, cyber, and special operations in support to military services, Secretary of Defense offices (OSD) and theater warfighters. Our portfolio includes the Assistant Secretary of Air Force for Space Acquisition & Integration (SAF/SQ), Joint Warfare Analysis Center (JWAC), Space Security and Defense Program (SSDP), National Space Defense Center (NSDC), Space Warfighting Analysis Center (SWAC), Strategic Capabilities Office (SCO), US Space Command (USSPACECOM) and US Space Force (USSF). Come be a part of a high-speed low-drag organization providing unique and tailored solutions for our National Defense!

SPA has an immediate need for a Contract Support Specialist.

Responsibilities

Duties associated with this role include, but are not limited to the following:

• Working knowledge of the Federal Acquisition Regulation (FAR) and its supplements.
• Execute pre/post award contract management actions on various contracts with various contract types as listed in FAR Part 16.
• Assist in the preparation of solicitation documents selecting appropriate clauses, ensuring clear and complete specifications, including packing and delivery requirements or other routine supplemental stipulation.
• Assist in the monitoring of contract performance through progress reports and analysis of contractor metrics for compliance with performance standards, applicable laws, delivery schedules, payment provisions, inspections, progress reports, and other requirements stated in the contract.
• Review requisition package for adequacy, consistency, and compliance with administrative, regulatory, and procedural requirements.
• Process funding modifications for additional funds or de-obligate funds when required.
• Prepare contract modifications caused by, but not limited to, changes in technical requirements, by incremental funding requirements, changes in quantities to be delivered, ordering priced/unpriced options, and similar issues.
• Conduct cost and price analysis on sole source and competitive acquisitions.
• Prepare draft pre-negotiation objectives post negotiation memorandum, as required, to explain rationale and methods used in arriving at the final settlement in terminations (i.e. for convenience, for cause, for default) and other types of negotiated changes and modifications to contracts.
• Prepare full documentation for contract actions requiring formal review, ensure compliance with all laws and regulations, and ensure package is approved within the acquisition schedule.
• Prepare Request for Information packages and be the focal point for replies under the Freedom of Information Act and other inquiries.
• Conduct contract close-out procedures according to the FAR. Shall handle all administrative duties of close-out and prepare all documentation for Contracting Officer signature and physically stage all close-out files for storage according to FAR 4.805.
• Track and log open Purchase Requests (AF Form 9s), Military Interdepartmental Purchase Requests (MIPRs), and other funding documentation until placed on contract.
• Prepare contract actions in the Air Force contract writing system; the DoD Standard Procurement System Procurement Desktop-Defense program and/or AF Contracting Information Technology (CON-IT) system.

Qualifications

Required Qualifications

• Top Secret/SCI eligible clearance required; this program requires SAP access
• Minimum of 5 years’ experience as Contract Specialist
• Proficiency using Microsoft Office Products, to include Outlook, Word, PowerPoint, and Excel
• Strong communication skills, both written and verbal
• Ability to report to designated work location in Dahlgren, up to full time, based on the needs of the customer

Desired Qualifications:

• Bachelor’s Degree with a minimum of 24 semester credit hours in Business Administration, Public Administration, Contract Law, Accounting, Finance or related course work
• Minimum of 3 years prior/demonstrated experience with using the DoD Standard Procurement System Procurement Desktop-Defense program and/or AF Contracting Information Technology (CON-IT) for processing acquisition actions
• Level II Defense Acquisition Workforce Improvement Act (DAWIA) certification or equivalent
• Reports to designated work location, up to full-time, based upon the needs of the client

Pay Range Information

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Virginia, Pay Transparency Salary range: USD $135,000.00/Yr. - USD $160,000.00/Yr.