Contracts Administrator

Systems Planning & Analysis; Alexandria (VA); On-site; USD 115,000 - 181,000; Full time

Job summary

Systems Planning and Analysis, Inc. (SPA) in Virginia is seeking an experienced Contracts professional to manage the full lifecycle from proposal through closeout.

You will review RFPs, negotiate terms, and maintain compliance across contracts, leveraging broad experience in government contracting. You will lead cross‑functional teams, prepare proposals, and ensure timely delivery while building strong relationships with customers and internal stakeholders.

Qualifications

• Bachelor’s degree in Business or a related field.
• 8–10 years of experience in contract administration, preferably within the Intelligence Community.
• Strong background in contracts and proposal development for private industry; MA/MS may substitute.
• Knowledge of FAR/DFAR/ITAR and related regulations.
• Excellent written and oral communication skills.
• Strong interpersonal skills and relationship-building with internal/external customers.
• Proficiency in Microsoft Office software.
• Able to report to a designated work location, up to full‑time.

Responsibilities

• Review and analyze requests for proposals (RFPs) to identify and mitigate contract risks.
• Prepare assumptions for inclusion into the proposal and review/prepare proposal documents for submission.
• Monitor contracts; manage key negotiations; resolve multi-faceted and complex contractual/customer issues.
• Assist and guide program teams with resolving performance issues; identify risks and propose mitigation strategies.
• Ensure compliance with SPA policies; resolve issues affecting compliance and objectives.
• Organize and manage all necessary contractual records and documents in compliance with requirements.
• Review and negotiate teaming agreements, nondisclosure agreements, license agreements and OCI mitigation plans.
• Develop and maintain excellent internal and external customer relationships; act as trusted advisor.

Skills

Contract administration

Proposal development

RFP analysis

Communication

Interpersonal skills

Time management

Briefing/reporting

Microsoft Office

Education

Bachelor’s degree in Business or related field

Tools

Microsoft Office

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high‑impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear‑sighted commitment to the mission.

The SPA Contracts and Procurement organization strategically supports the operating Divisions to assist in company growth and reduce contractual risk. The ideal candidate will have experience managing the entire contract life cycle as a prime contractor, including the initial proposal phase, award, contract performance, and closeout for SPA.

Responsibilities

Responsibilities for this position include but are not limited to participation in the review and analysis of requests for proposal (RFPs) to identify and mitigate contract risks, prepare assumptions for inclusion into the proposal, review and prepare proposal documents for submission; monitor contracts; manage key negotiations; demonstrate ability to resolve multi‑faceted and complex contractual/customer issues as they arise; assist and guide program teams with resolving performance issues; identify risks and propose mitigation strategies; ensure compliance with SPA policies; resolve issues affecting company compliance and ensure satisfaction of legal requirements and company and customer objectives; act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts; organize and manage all necessary contractual records and documents in compliance with contract requirements, as well as company policies and procedures; review and negotiate teaming agreements, nondisclosure agreements, license agreements and OCI mitigation plans; develop and maintain excellent internal and external customer relationships, serving as a trusted advisor while collaborating with other internal departments to provide best‑in‑class support to program teams.

Performs other duties as required. The candidate must be self‑motivated, able to work with limited supervision, and mentor junior team members. The candidate must have excellent soft skills for interaction and the establishing of relationships with all levels and internal and external company areas, including Program Managers, customers, program teams, contracts, finance, security and project control. Prompt responsiveness to internal and customer requirements and deadlines is critical.

Required Qualifications

• Bachelor’s degree in Business or a related field.
• 8‑10 years of experience in contract administration, preferably within the Intelligence Community.
• Strong background and understanding of contracts required to support hands‑on proposal development and administration of contract portfolios in private industry in a Non‑SETA role, or six or more years of related work experience with a MA/MS degree or higher (additional years of relevant experience may be substituted) in Business, Contract Administration or other field of study.
• Knowledge of all contract types (e.g., cost‑plus, time‑and‑materials, firm‑fixed‑price).
• Knowledge of applicable Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR), International Traffic in Arms Regulations (ITAR), and related federal and state legislation and regulations.
• Excellent written and oral communication skills.
• Strong interpersonal skills with measured and articulate communication; ability to build and maintain strong relationships with internal and external customers; proven ability to foster communication and reconcile internal issues or differences.
• Able to manage time effectively and collaborate across a diverse set of department priorities.
• Recognized expert at developing briefs and reports for leadership team review.
• Proficiency in Microsoft Office software.
• Able to report to a designated work location, up to full‑time, based upon the needs of the organization.

Desired Qualifications

• Have a DoD security clearance up to the Top Secret level with SCI.

Many jobs at SPA require obtaining, holding, and maintaining eligibility for a designated clearance based on the company and/or client contract requirements. Should it be required, an individual must be able to obtain the appropriate clearance within a reasonable amount of time based on the needs of the client. In some cases, the individual may need the requisite clearance before being able to be actively employed. Additionally, due to the protected nature of the work process and product at SPA, all positions require the execution of the SPA Non‑Disclosure Agreement (NDA). Some employees may be required to sign additional documents or complete other pre‑employment or ongoing testing.

SPA employees typically work in a variety of office settings, some at an SPA office and some at designated client locations, where daily activities may include, but are not limited to, walking, standing, or sitting for extended periods, using computers and other technology, and being sequestered in SCIFs or other secured areas with limited access to outside resources or privacy. When applicable, employees are required to comply with the terms and conditions of client contracts as specified by SPA in its sole discretion, including, but not limited to, hours, location, timing, and technology usage that meet logistical and security work requirements.

Pay Range Information

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location and date of hire. Virginia – pay transparency salary range: USD $115,000.00 / yr to USD $181,000.00 / yr.