Contract Specialist

Chenega Professional Services Strategic Business Unit; Albuquerque (NM); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Benefits program

Job summary

Chenega Professional & Technical Services LLC is seeking a Contracts Specialist II to provide acquisition support to the DOE/NNSA offices. The role involves contract closeout, document control, and coordination with contractors to ensure compliance and timely reporting.

Qualifications include a high school diploma, 3+ years of contracting experience, and knowledge of FAR/DEAR. The position requires strong communication skills and proficiency with Microsoft Office tools.

Qualifications

• Minimum of a high school diploma.
• Three years contracting experience; closeout procedures preferred.
• Bachelor's degree may substitute for 2 years of experience plus 1 year on-the-job experience.

Responsibilities

• Receive and upload contract information into automated systems.
• Close all types of contracts and prepare closeout files.
• Contact contractors to obtain required documentation.
• Fill out a completion checklist to document closeout actions.
• Review documents submitted by contractors for accuracy.
• Obtain required scientific and technical reports.
• Prepare modifications to de-obligate funds or close contracts.
• Record closeout actions and update systems.
• Submit closed files to Records Inventory Disposition Schedule (RIDS).
• Request audit information when required and reconcile.

Skills

Communication skills

Discretion in communications

Contracting experience

Oral and written communication

Education

High school diploma

Bachelor's degree substitution for experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Professional & Technical Services LLC, a Chenega Professional Services’ company, is looking for a Contracts Specialist II to provide acquisition support services to the Office of Acquisition Management (OAM) and Management and Budget (MB) within the Department of Energy’s (DOE) National Nuclear Security Administration (NNSA).The Contracts Specialist II will provide assistance to the Financial Assistance/Grants Team.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

• Receive and upload into automated systems contract information.
• Close all types of contracts and prepare the closeout file accordingly.
• Contact contractors as needed to obtain required documentation.
• Fill out a completion checklist to track and document closeout actions.
• Review documents submitted by contractors for accuracy and completeness.
• Obtain required scientific and technical reports.
• Prepare modifications to de-obligate excess funds, and/or close out the contracts.
• Record the closeout, update all systems with retired date and distribute finalized documentation to appropriate offices.
• Submit all files of a closed instrument to the appropriate entity for Records Inventory Disposition Schedule (RIDS).
• When required, request audit information from the Defense Contract Audit Agency (DCAA) or from NNSA and reconcile audit information.
• Provide cost/price analysis as needed. Such support includes, but is not limited to the following:
• Knowledge of cost and/or price analysis techniques to evaluate final contract pricing.
• Knowledge of cost and/or price analysis techniques in negotiating final invoice costs or expired cost-type contracts.

Qualifications

• Minimum of a high school diploma.
• Minimum of three (3) years contracting with experience in general contract closeout procedures and cost-type contract closeout procedures.
• Must have experience in contract administration functions to include various types of contract modifications.
• A Bachelor’s Degree can be substituted for 2 years of experience combined with 1 year of on-the-job experience to meet the minimum qualification of 3 years (total) contracting experience.

Knowledge, Skills, and Abilities:

• Working knowledge of the Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR)
• Ability to communicate effectively orally and in writing.
• Demonstrated experience in maintaining good rapport and discretion in communicating with vendors, contractors, universities, non-profits, or other organizations.
• Must possess knowledge of general procedures for contract award, management, and closeout.
• Skilled at using Microsoft Word, Excel, PowerPoint, Outlook Mail, Microsoft Edge, and Adobe Acrobat.