Contract Pharmaceutical Meeting Manager

American Meetings, Inc. (AMI); United States; On-site; USD 65,000 - 95,000; Full time

Job summary

American Meetings, Inc. (AMI) seeks a Pharmaceutical Meeting Manager to plan and execute live and virtual investigator meetings with international HCPs.

You will lead client calls, manage budgets, proposals, and reconciliations, and ensure adherence to AMI service standards. The role requires a Bachelor's degree or equivalent, 1–3 years of pharmaceutical meeting management, ability to travel up to 25%, and strong English communication skills.

Qualifications

• Must have a Bachelor's Degree or equivalent work experience.
• Must have 1–3 years of Pharmaceutical Meeting Management experience (advisory boards, Investigator Meetings, Speaker Trainings).
• Must be able to travel up to 25% of the time.
• Remote position; proficiency in verbal and written English communication.

Responsibilities

• Plan, manage and execute client Virtual and Live Meetings.
• Create and manage budgets.
• Meet internal meeting revenue and profit goals.
• Direct initial invoicing and all credit card payments to accounting.
• Manage and exceed client expectations regarding meeting objectives.
• Coordinate with AMI sourcing on venue, contracts and proposals.
• Manage AMI staff assigned to the meeting and ensure KPIs are met.
• Meet meeting and client KPIs.
• Suggest improvements to company systems and processes for better service.
• Follow AMI policies and procedures.

Skills

English communication

Education

Bachelor's degree or equivalent

Job description

We are seeking to fill Pharmaceutical Meeting Manager roles with talented professionals that are passionate about HCP attended meetings and events. With experience planning Investigator Meetings end to end with international HCPs. Seeking a professional that thrives in a fast-paced work environment, and holds the value of customer service to the highest degree. The Meeting Manager is responsible for planning and executing Live and Virtual events and meetings for clients as assigned. In addition, they manage AMI staff to ensure AMI customer service standards are met with every client. Responsibilities include managing and driving the client facing calls, managing budgets in all systems, proposals, reconciliations, client and attendee management. Ultimately responsible for all meeting timeline and deliverables to ensure the success of the meeting. Salary is based on experience.

KEY RESPONSIBILITIES

• Plan, manage and execute client Virtual and Live Meetings
• Create and manage budgets
• Meet internal meeting revenue and profit goals
• Direct initial invoicing and all credit card payments to accounting
• Manage and exceed client expectations regarding the overall meeting objectives
• Responsible for advising the client on all best practices and subject matter expertise
• Coordinate with the AMI Sourcing team on all venue, and vendor contracts and proposals
• Manage all AMI staff assigned to the meeting and ensure their KPIs are met
• Meet meeting and client KPIs
• Provide suggestions on improvements to company systems & processes that will increase efficiency & allow for better customer service
• Follow all AMI policies and procedures that are internal and client specific

Requirements

• Must have a Bachelor's Degree or equivalent work experience
• Must have at least 1-3 years of Pharmaceutical Meeting Management experience (advisory boards, Investigator Meetings, Speaker Trainings)
• Must be able to travel up to 25% of the time
• This is a remote position, we are accepting applicants globally and do require that candidates be proficient in verbal and written communication in English.