Contract Payments Specialist

Illinois Tollway; Downers Grove (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

Illinois Tollway is seeking a Contract Payment Expediter to accelerate review and payment of professional services invoices, contractor pay estimates, and related documents. You will work with Engineering, Compliance and Finance to resolve deficiencies and ensure timely payments to consultants and outside agencies.

Responsibilities include reviewing consultant rate forms, reallocations, and maintaining precise records.

Qualifications

• High School Diploma or GED.
• Excellent written, verbal and organizational skills.
• Proficient in Microsoft Word, Excel and have experience with Microsoft Access.
• Strong organizational and interpersonal/teamwork skills.
• Ability to prioritize multiple tasks to obtain the required documents and approvals.

Responsibilities

• Perform a detailed review of consultant reallocation and transfer requests.
• Document payment issues and monitor their resolutions in the Program Management Software (e-Builder).
• Accurate and timely review of Consultant Rate Forms.
• Keeps detailed tracking records of payment documents.
• Ensure timely processing of consultant invoices and contractor pay estimates within the Engineering department.
• Input construction pay items, monitor and update pay estimates into the CentralSys database.
• Input and monitor construction change orders and extra work orders with BidBuy.
• Persistent follow-up with consultants, subconsultants, contractors and project managers to ensure timely processing.
• Keeps staff and managers abreast of progress and delays in a timely manner.
• Other related duties as assigned.

Skills

Strong written and verbal comms

Interpersonal/teamwork

Ability to prioritize multiple tasks

Documentation and record-keeping

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Illinois Tollway is seeking a Contract Payment Expediter to accelerate review and payment of professional services invoices, contractor pay estimates, and related documents. You will work with Engineering, Compliance and Finance to resolve deficiencies and ensure timely payments to consultants and outside agencies.

Responsibilities include reviewing consultant rate forms, reallocations, and maintaining precise records.