Contract Paralegal

Realty Operations Group; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Realty Operations Group seeks a detail-oriented Paralegal to join the Procurement Contracts team in New York. This role supports the Senior Contracts Manager and oversees the full contract lifecycle from initiation through execution, renewal, and closeout.

The ideal candidate will liaise between internal stakeholders and external vendors, ensuring obligations are documented, tracked, and fulfilled. Exposure across asset management, construction, IT, and legal is offered.

Qualifications

• Minimum of 3 years’ paralegal experience in a real estate company or law firm preferred.
• General/working knowledge of common documents and practices related to real estate asset management and construction.
• The candidate must be a mature, highly motivated, career-oriented individual.

Responsibilities

• Maintain and manage contract databases and repositories with accurate tracking.
• Oversee the full lifecycle of contracts: drafting, execution, extension, and renewals.
• Coordinate with departments to streamline contract workflows and approvals.
• Track expirations, renewals, amendments, and contract closeouts; generate reports as needed.
• Support CLM systems implementation and optimization across business units.
• Collaborate with Procurement, Vendor Management, and Risk Management on contract processes.

Skills

Analytical skills

Written and verbal communication

Microsoft Word & Excel

Tools

Contract Lifecycle Management (CLM) systems

Job description

Realty Operations Group (ROG) supports one of the largest privately held real estate portfolios in the United States. Our Procurement Contracts team plays a vital role in ensuring operational efficiency and compliance by managing a wide array of contracts and vendor relationships across the organization.

Position Summary:

We are seeking a detail-oriented and proactive Paralegal to join our Procurement Contracts team. This role supports the Senior Contracts Manager and is instrumental in overseeing the full contract lifecycle, from initiation through execution, renewal, and closeout. The ideal candidate will serve as a liaison between internal stakeholders and external vendors, ensuring contractual obligations are properly documented, tracked, and fulfilled. This position provides a unique opportunity to gain cross-functional exposure across asset management, construction, development, IT, legal, and other corporate services.

Key Responsibilities:

Contract Management and Administration:

• Maintain and manage contract databases and repositories to ensure accurate tracking and accessibility.
• Oversee the full lifecycle of contracts, including drafting, execution, extension, and renewals.
• Coordinate with various departments to streamline contract workflows and approval processes.
• Track key dates such as expirations and renewals; manage amendments and contract closeouts.
• Generate reports, summaries, and correspondence as needed.
• Support the implementation and optimization of the company's Contract Lifecycle Management (CLM) systems.

Process Improvement

• Identify and recommend enhancements to existing contract management workflows and tools.
• Assist in the development of contract templates, guidelines, and training materials.
• Work closely with Procurement, Vendor Management, and Risk Management to align contract tracking with insurance reviews and vendor onboarding processes.

Research and Analysis

• Review contract terms to identify key provisions, obligations, and potential risks.
• Aggregate and analyze data such as labor rates, payment terms, and liability clauses to support standardization across business units.

Qualifications

• Minimum of 3 years’ paralegal experience in a real estate company or law firm preferred
• General/working knowledge of common documents and practices related to the practice areas of real estate asset management and construction
• The candidate must be a mature, highly motivated, career-oriented individual

Skills:

• Strong analytical skills and excellent written and verbal communication skills
• Proficient in Microsoft Office Suite programs including Word, and Excel.