CONTRACT | Paralegal

Lawyers On Demand; Mountain View (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Lawyers on Demand in Mountain View, CA, seeks a Paralegal / Legal Administrative Assistant for an on-site assignment. Start ASAP with a pay rate of $35-$40/hour. The role supports signature requests, document handling, and corporate legal matters for a global team.

The position requires organizing and managing physical mail, notarization needs, and coordinating with Directors and Officers for signatures. On-site work five days a week is expected.

Qualifications

• Organizational strength for handling high-volume legal docs.
• Detail-oriented review of signature requests and filings.
• Strong written and verbal communication for internal/external partners.

Responsibilities

• Oversee end-to-end processing of signature requests, ensuring accuracy and policy compliance; coordinate with signatories.
• Handle and route approximately monthly mail from government agencies to appropriate team members.
• Affix client seals and stamps to documents and maintain proper records of sealed/stamped items.

Skills

Organizational skills

Attention to detail

Communication skills

Document management

California Notary

Job description

Lawyers on Demand, a Consilio Company, is currently seeking a contract Paralegal / Legal Administrative Assistant to support one of our corporate clients for an on-site assignment in Mountain View, CA.

Start: ASAP once interviewed and selected

Pay Rate: $35-$40/hour

Location: 5 days per week on site in Mountain View, CA

California Notary required, or willing to get the license required

Job Description:

In this role, you will play a crucial part in ensuring the smooth and efficient processing of legal documents and signature requests. The team handles a high volume of requests (over 7,000 annually) from various global teams, with signatories at the Director level and above, making this a highly visible position within the organization.

What will the role involve?

The team manages the legal corporate matters for all subsidiaries worldwide, so they have a large volume of documents (Board Meetings, Powers of Attorney, forms, etc.) that come every day for signature. Several of them need to be notarized and legalized, so this position requires meeting with Directors and Officers to arrange for signatures. This position will also manage the physical mail that comes to our team from different government agencies and needs to be routed to the appropriate person to handle.

• Signature Request Management: Oversee the end-to-end processing of signature requests, including review for accuracy, compliance with internal policies, and routing to appropriate signatories. Manage and track the status of signature requests, ensuring timely completion. Liaise with requesters and signatories to facilitate efficient processing.
• Physical Mail Handling: Receive, sort, and distribute incoming physical mail from government agencies (approximately 100 pieces per month). Track and manage mail requiring further action or follow-up.
• Document Sealing and Stamping: Affix Client seals and stamps to legal documents as required. Maintain accurate records of sealed and stamped documents.

What skills does the team need?

• Exceptional Organizational Skills: Proven ability to prioritize tasks, manage time effectively, and handle a high volume of requests with accuracy and efficiency.
• Keen Eye for Detail: Meticulous attention to detail in reviewing documents, ensuring accuracy and compliance with internal policies.
• Strong Communication Skills: Excellent written and verbal communication skills to interact effectively with requesters, signatories, and team members.
• Proficiency in Document Management: Familiarity with document management systems and processes. In synthesis, we need someone organized, that can multitask, have great communication skills and has some legal corporate knowledge. Ideally the candidate is also a California Notary.