Contract Manager

ARKANCE USA LLC (USA); Irvine (CA); Presencial; USD 98.000 - 116.000; Jornada completa

Descripción de la vacante

ARKANCE USA LLC, part of the ARKANCE Group, seeks a Contract Manager to oversee intake, workflow, and CLM administration across the organization. You will work with attorneys, sales, operations, finance, and procurement to collect information and ensure contract documentation reflects business terms.

You will generate standard-form agreements, review counterparty drafts, maintain a searchable repository, and support process improvements to drive efficiency and compliance.

Formación

• Bachelor’s degree or equivalent professional experience required.
• 3+ years in contract administration, contract management, legal operations, sales operations, procurement, or a related function.
• Experience using a contract lifecycle management system, document management system, CRM, or similar workflow platform preferred.
• Familiarity with NDAs, services agreements, statements of work, order forms, amendments, purchase terms, and vendor agreements.
• Ability to understand business transactions and translate commercial context into accurate contract documentation.
• Strong organizational skills and attention to detail.

Responsabilidades

• Manage intake, workflow, and documentation of contract requests across the organization.
• Coordinate with stakeholders and escalate to attorneys as needed.
• Generate standard-form agreements and manage CLM templates and workflows.
• Review counterparty revisions and prepare basic redlines.
• Maintain an orderly searchable contract repository with metadata and versioning.

Conocimientos

Organizational skills

Communication skills

Attention to detail

MS Office / Adobe / e-sign tools

Educación

Bachelor’s degree

Herramientas

CLM system

CRM

Document management

Electronic signature tools

Descripción del empleo

At ARKANCE USA, LLC, we empower design, engineering, construction, and manufacturing teams to work smarter, deliver stronger outcomes, and build a better world. As part of the global ARKANCE Group - a trusted partner with deep industry expertise, innovative technology solutions, and high-performing teams across 19 countries - we bring together technology, consulting, and services that help organizations transform how they design, build, and operate. Our culture is built on our people and our values - guided by integrity, innovation, customer success, education, financial responsibility, and an employee-first mindset. We believe that when great people come together around a shared purpose and set of values, we create lasting value for our customers, our communities, and each other.

Job Description Summary

The Contract Manager is responsible for managing the intake, coordination, workflow, and administration of contract requests across the organization. This role serves as the primary intake channel for contract-related requests, helps ensure that contract documentation accurately reflects the applicable business transaction, and supports the Legal Department through effective use and administration of the company’s contract lifecycle management system. The Contract Manager will work closely with business stakeholders, attorneys, sales, operations, finance, procurement, and other internal teams to collect necessary information, generate standard-form agreements, coordinate review of counterparty-drafted documents, maintain an orderly contract repository, and help drive consistent and efficient contracting practices.

Job Description Qualifications

• Bachelor’s degree or equivalent professional experience required.
• Three or more years of experience in contract administration, contract management, legal operations, sales operations, procurement, or a related function required.
• Experience using a contract lifecycle management system, document management system, CRM, or similar workflow platform preferred.
• Familiarity with commercial contracts, including NDAs, services agreements, statements of work, order forms, amendments, purchase terms, and vendor agreements.
• Ability to understand business transactions and translate commercial context into accurate contract documentation.
• Strong organizational skills and attention to detail.
• Ability to manage multiple requests, priorities, and deadlines in a fast-paced environment.
• Ability to handle confidential and sensitive information with discretion.
• Clear written and verbal communication skills.
• Sound judgment in identifying issues that require escalation to attorneys or business leadership.
• Ability to explain routine contract positions to business stakeholders and, within approved guidelines, to customers or other counterparties in a practical and professional manner.
• Proficiency with Microsoft Office, Adobe, electronic signature platforms, and contract or document management tools.

Essential Functions

Contract Intake and Workflow Management

Serve as the central intake point for contract requests from across the organization. Review incoming requests to confirm completeness, identify missing information, and determine the appropriate workflow. Coordinate with business stakeholders to understand the commercial context of proposed transactions, including scope, pricing, timing, deliverables, customer requirements, operational assumptions, and non-standard terms, supplementing information available through the company’s ERP and other business systems as necessary. Route contract matters to attorneys or other internal reviewers when legal, commercial, operational, financial, or compliance issues require escalation. Track contract requests through the review, negotiation, approval, signature, and storage process. Maintain visibility into contract status and help ensure timely progress of pending matters.

CLM System Administration

Use the company’s contract lifecycle management system to generate standard-form agreements, including NDAs, master services agreements, statements of work, order forms, change orders, vendor agreements, and other approved templates. Intake counterparty-drafted agreements and upload them into the CLM system for AI-assisted initial review, internal routing, and repository management. Maintain accurate matter records, metadata, document versions, approvals, comments, and final executed agreements within the CLM system. Help administer CLM workflows, templates, clause libraries, playbooks, approval routing, user permissions, and reporting tools. Support process improvements to increase contracting efficiency, consistency, visibility, and compliance. Train and support business users on proper use of the CLM system and contract intake process.

Contract Review Support

Review standard-form agreements and counterparty revisions against approved templates, playbooks, and guidance from the Legal Department. Identify deviations from standard terms and flag issues requiring attorney review. Prepare basic redlines and comments consistent with approved legal and business positions. Explain the reasoning for routine contract revisions to internal business stakeholders and, within approved playbooks and escalation guidelines, to customers or other counterparties. Help ensure that contract documents align with the underlying commercial deal and do not omit key terms or include terms inconsistent with the business understanding. Assist attorneys by organizing background information, identifying open issues, and preparing contract packages for review.

Business Alignment and Information Gathering

Work with sales, operations, finance, procurement, and other teams to clarify deal structure and fill information gaps when the original request or commercial context is incomplete. Confirm key contract inputs, including parties, scope of work, pricing, payment terms, renewal terms, deliverables, service levels, customer obligations, subcontractor involvement, data or security requirements, and special operational considerations. Help translate business requirements into appropriate contract documentation using approved forms and processes. Promote consistent use of approved contracting channels, templates, approval procedures, and repository practices.

Repository and Records Management

Maintain an orderly, searchable, and complete contract repository. Ensure executed agreements, amendments, statements of work, order forms, notices, and related documents are properly stored and associated with the correct contract record. Maintain accurate metadata to support reporting, renewals, obligations tracking, audits, and business inquiries. Help identify missing, expired, duplicative, or improperly stored agreements and coordinate remediation as needed. Perform contract review and negotiation activities within approved templates, playbooks, and escalation guidelines. The Contract Manager is not authorized to provide independent legal advice or approve material deviations from established company positions. All other duties as assigned.

Duties and assignments are subject to change

Pay range for this position: US $98,474 - $116,274. Actual compensation will be determined based on relevant experience, qualifications, skills, internal equity, and work location.

Equal Employment Opportunity

ARKANCE USA LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Company Culture and Values

By joining Monnoyeur, you'll be part of a team that empowers you to take initiative, values your unique perspective and encourages you to drive positive change while respecting our values of Entrepreneurship, Friendliness, Courage and Respect. We cultivate a culture that fosters innovation, teamwork and growth through our ILEAD leadership principles - Inspire, Link Up, Empower, Care and Deliver. Our people are our most valuable asset in serving the business community as a trusted local partner in capital goods for industry, construction and agriculture. We offer a comprehensive range of services - from sales and leasing to training and digital transformation. Our proximity to our customers enables us to understand their unique needs, adapt our solutions and continuously improve our offerings, especially in the areas of digital and energy transformation. Our workplace is an inclusive and supportive environment that celebrates diversity and equal opportunity. Rooted in our Diversity Charter, signed by our CEO Philippe Monnoyeur in 2020, our social and human resources policies focus on fostering a non-discriminatory environment where every individual can thrive.