Contract Management Specialist

New York Power Authority; City of White Plains (NY); On-site; USD 78,000 - 98,000; Full time

Job summary

The New York Power Authority (NYPA) seeks a Strategic Supply Management professional to advance VISION2030 and beyond by securing safe, cost-effective contracts and serving as a strategic partner to business stakeholders. Develops requisitions, supports procurement contracts and bid administration, and manages supplier contracts to ensure continuity of service and alignment with Trustee limits.

Responsibilities include executing development requisition packages, reviewing proposals for NYPA

Qualifications

• Requires knowledge of utility industry practices and procurement policies.
• Strong interpersonal and stakeholder engagement skills.
• Ability to manage contracts and support bid processes.
• Experience coordinating with project managers and legal teams.

Responsibilities

• Execute development requisition packages for Operations.
• Review memos and proposals for alignment with procurement policies.
• Coordinate deliverables and advise on contracting procedures.
• Guide project managers through extensions and RFP processes.
• Facilitate and document meetings with contractors/business partners.
• Troubleshoot and resolve procurement-related issues with cross-functional teams.

Skills

Utility industry familiarity

Interpersonal skills

Project management

Contract analysis

Education

Bachelor's degree in Engineering/Business/Public Admin

Job description

Summary

Strategic Supply Management (SSM) supports NYPA'S and NYS Canals Corporation VISION2030 and beyond with safe, risk-averse, cost-effective, and timely Contracts. Upholds NYPA Values, Ethics, and Guidelines and enables NYPA to achieve its goals by being a strategic partner to our business stakeholders. Develops deep market knowledge aligning with NYPA's major spend categories and leads in capability and technology to sustainably develop local economics and utilize diverse suppliers.

Develops purchase requisitions. Supports Procurement Contracts and Bid Administration efforts from an End User perspective. Manages Supplier Contract portfolio - ensuring funds are available for anticipated work, continuity of service (working with SSM to extend contracts and/or add dollars based on Trustee limits, as well as transfer ongoing work to new contracts), gathers supporting documentation to assist with issuing contract change orders to modify T&Cs as needed. Communicates and engages with Suppliers on department procedural changes, coordinating specific project trainings and assisting with contract questions or concerns in conjunction with SSM and Legal. Documents performance and service level agreements and monitors vendor/supplier performance against those agreements.

Responsibilities

• Execute the development requisition packages for Operations, ensuring alignment with procurement policies and contract awards.
• Review and analyze memos and proposals, ensuring they align with NYPA protocols and provide actionable insights to project managers.
• Coordinate deliverables and advise project managers on contracting procedures including extensions and the RFP process.
• Proactively understand each department's procedure to effectively guide project managers and streamline their contracting process.
• Facilitate and document meetings with contractors and/or business partners.
• Troubleshoot and resolve procurement-related issues, working closely with project managers and other departments.

Knowledge, Skills and Abilities

• Familiarity with Utility industry, accounting procedures, and procurement policies.
• Excellent interpersonal skills, proficient in organizing and presenting information, effective with various stakeholders.
• Capability to handle projects independently, solving complex contract-related issues, and developing multiple solutions.
• Good project management skills, adept at coordinating among various parties, managing tasks to meet deadlines.
• Recognizes issues during analysis, capable of working independently, providing alternatives to supervisors.

Education, Experience and Certifications

• Requires a bachelor's degree in Engineering, Business Administration, Public Administration, or equivalent combination of education, training, and experience.
• Minimum 2 years of experience or an equivalent combination of education and experience.

Physical Requirements

The New York Power Authority is committed to providing fair, competitive, and market-informed compensation. The estimated salary range for this position is: $78,000 - $98,000. The salary offered will be determined based on the successful candidates' relevant experience, knowledge, skills, and abilities.

The New York Power Authority and Canal Corporation believes that diversity, equity, and inclusion drive our success, and we encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents and veterans to apply. As an equal opportunity employer, NYPA/Canals is committed to building inclusive, innovative work environments with employees who reflect communities across New York and enthusiastically serve them. We proudly celebrate diversity and do not discriminate based on race/color, creed/religion, national origin, citizenship or immigration status, age, disability, military status, gender/sex, sexual orientation, gender identity/expression, pregnancy and related conditions, familial/marital status, domestic violence victim status, predisposing genetic characteristics, arrest/criminal conviction record or any other category protected by law.

NYPA/Canals will also provide reasonable accommodations during the hiring process related to candidates' disabilities, pregnancy-related conditions, religious observances/practices and/or domestic violence concerns. To request an accommodation, please email [e-mail].