Contract Human Resources Coordinator

Fortvita Biologics; Palo Alto (CA); On-site; USD 33,000 - 46,000; Full time

Job summary

Fortvita Biologics (Contract HR) in Palo Alto, CA, is hiring an HR Coordinator to support talent acquisition coordination and HR administration onsite.

The role partners with HR Business Partners and HR Operations to maintain smooth day-to-day processes while handling multiple priorities in a fast-paced environment. A proactive, confidential, detail-oriented mindset is essential for success.

Qualifications

• Minimum 1 year of experience in HR coordination or office administration.
• Experience scheduling interviews and coordinating travel for candidates and executives.
• Strong organizational skills and ability to handle confidential information.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Recruitment coordination and scheduling; manage candidate and interview calendars.
• Office administration and data entry to support HR operations.
• Assist with onboarding and orientation of new hires; support HR projects.
• Plan and coordinate HR events and company meetings.

Skills

Microsoft Office

Interview Scheduling

HR Coordination

Calendar Management

Education

Associate degree preferred

Bachelor’s degree preferred

Job description

The Contract Human Resources (HR) Coordinator is a pivotal support role responsible for ensuring the efficient and smooth day-to-day operations of the HR department, with a strong emphasis on talent acquisition coordination and general HR administration. This role provides essential administrative support to the HR Business Partners (HRBPs), the broader HR Operations team, and assists with various HR initiatives and events. The ideal candidate is a proactive, highly organized individual with a keen eye for detail and the ability to manage multiple priorities in a fast-paced environment while maintaining the highest level of confidentiality. This is an excellent opportunity for an early-career professional looking to gain broad exposure to various HR functions and grow within the field. This role is based onsite at our Palo Alto office.

Responsibilities

The HR Coordinator will perform a wide range of duties, which can be broken down into the following key areas:

• Recruitment: 60%
• Office Admin: 20%
• HR Operations: 20%
• Serve as the primary point of contact for interview scheduling, coordinating complex calendars for candidates, hiring managers, and interview panels across multiple departments and time zones.
• Assist with the coordination of new hire onboarding and orientation programs, helping new employees integrate smoothly into the company culture.
• Assist on various HR projects as needed, which may include initiatives related to process improvements, data audits, employee engagement programs, or new system implementations.
• Support the planning and logistics for HR events, such as company meetings, training sessions, and team-building activities.

Qualifications

• A minimum of one (1) year of experience as HR Coordinator or Office Admin.
• Experience coordinating interview schedules and end-to-end travel arrangements for candidates and executives
• Experience supporting the planning and execution of company events, with strong organizational skills and the ability to manage multiple details at once.
• Professional and personable; comfortable hosting candidates and interfacing with executive leadership.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) is essential.

Preferred

• Associate degree in Business Administration, or a closely related field is preferred
• Organizational Prowess: Exceptional organizational skills and an innate attention to detail are critical for managing the high volume of scheduling and data entry inherent in this position.
• Communication: Strong written and verbal communication skills, with a customer service mindset, are necessary for interacting with candidates and employees at all levels.
• Problem-Solving: A proactive approach to identifying and resolving administrative issues and the ability to work collaboratively to find solutions.
• Confidentiality: The ability to exercise sound judgment and handle highly sensitive and confidential employee information with discretion is paramount.
• Adaptability: The capacity to manage multiple tasks and competing priorities simultaneously in a fast-paced, sometimes ambiguous, environment.
• Bachelor’s degree in Human Resources, Business Administration, or a closely related field is preferred.
• Experience using an HRIS (Human Resource Information System) is strongly preferred.

COMPENSATION

• The base hourly range for this position is $24 to $33.50. Actual starting pay is determined based on the candidate's years of relevant experience, educational background, and demonstrated skills.

Fortvita is proud to be an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on any protected characteristic under applicable federal, state, or local law. This includes but not limited to race, color, religion, national origin, ancestry, sex (including pregnancy, childbirth, and breastfeeding), gender identity or expression, sexual orientation, age, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or hair texture and style. Harassment or discrimination on the basis of any protected trait is strictly prohibited.

We do not accept unsolicited resumes from staffing agencies or search firms. Any resume submitted without a signed agreement will be considered unsolicited, and Fortvita will not be obligated to pay any fees.

Additional Legal Disclaimers

Applicants must have legal authorization to work in the United States. In compliance with federal law, all new hires will be required to verify identity and eligibility to work in the U.S. and complete Form I-9 upon hire.

Employment at Fortvita is at-will. This means that either the employee or the company may terminate the employment relationship at any time, with or without cause or advanced notice. This job description is intended to describe the general nature of the work being performed and does not constitute a contract or guarantee of employment. Fortvita reserves the right to modify job duties or responsibilities at any time, based on business needs.

Reasonable accommodation: If you require reasonable accommodation during the application process, please contact Fortvita’s Human Resources team at [e-mail]. We are dedicated to ensuring all applicants have equal access and opportunity throughout the recruitment process.