Contract Coordinator - Ryan White/EHE Program - HIV/STI division

Mecklenburg County Government; Charlotte (NC); In loco; USD 76.000 - 80.000; Tempo pieno

Descrizione del lavoro

Mecklenburg County Government is seeking a Contract Coordinator for the Ryan White/EHE Program within the HIV/STI Division. The role administers contracts, monitors sub-recipients, reviews invoices, and maintains central contract records to ensure compliance with program requirements.

Under supervision of the Sr. Health Program Manager, you will develop contracts, oversee performance outcomes, and prepare reports.

Competenze

• Minimum of four years of related experience.
• Experience in contract monitoring preferred.
• Grant-funded position through HRSA Ryan White program.

Mansioni

• Manage contracts through development, analysis and monitoring to maintain quality services.
• Coordinate sub-recipient contracts and monitor performance outcomes.
• Prepare applicable documents and reports.
• Develop program monitoring policies, dashboards, and evaluation systems.
• Draft or amend contracts to ensure compliance with Federal, State, and County requirements.
• Maintain a central contract management system and related records.
• Conduct on-site program monitoring and provide technical assistance.

Conoscenze

Negotiation

Communication skills

Presentation skills

Interpersonal skills

Formazione

Bachelor's degree in Finance, Business Administration, Human Services, or related field

Strumenti

Microsoft Office

Descrizione del lavoro

Contract Coordinator - Ryan White/EHE Program - HIV/STI division

“Follow Your Calling, Find Your Career”

This is a grant funded position, via the Ryan White Program Grant through 2/28/2030

Salary Range: $76,327.60 - $80,000.00

This is an exempt (salaried) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity consideration included an assessment of the applicant’s salary history and qualifications in comparison to the market rate and requirement for the job.

This role is on-site 5 days a week, 8:00 AM to 5:00 PM.

Position Summary

Thisposition will perform work involving the coordination, preparation and processing of various contracts related to the HRSA’s Ryan White Part A and Endingthe HIV Epidemic Program within the HIV/STI Division. This position, under thesupervision of the Sr. Health Program Manager, is responsible for contractadministration; sub-recipient monitoring; invoice review & processing; maintains andaudits a central contract-resource file to ensure properprocedural controls andcontract specifications.
Manage sub-recipient contracts through an array of tasks andactivities that include, but not limited to, developing contracts that align with best practice modelsand that define deliverables, performance outcomes, payment and reimbursementschedules; developing program monitoring policies and procedures, actionimprovement plans, monitoring timelines and schedules; creating service andfiscal dashboards; and, conducting on-site program monitoring and technicalassistance sessions.

Essential Functions

Manage contracts, including assisting in the development, analysis and monitoring functions to maintain quality services, including monitoring case information

Partner with the department or program when requests for proposal are issued

Prepare applicable documents and reports

Coordinate and participate in special projects related to contract activities and program evaluation

Develop, audit, compile, calculate and analyze a variety of contract data

Coordinate management of service contracts and related projects

Create and manage the database for contract information; create and maintain a comprehensive contract management system, including procedure manuals

Participate with program staff and others to develop appropriate program plans and evaluation systems

Draft or amend contracts and ensure the contracts are in accordance with Federal and State requirements and County standards

Minimum Qualifications
Experience:

Minimum of four yearsof related experience.

Education:

Bachelor's degreein a Finance, Business Administration, Human Services, or related field
Combination of relevant education and relevant experience accepted?: Yes

Licenses and Certifications

Requires a valid North Carolina and South Carolina Driver's License
Requires County Driving Privileges
Annual Motor Vehicle Record (MVR) check required

Preferred Qualifications

Possess comprehensive knowledge of HRSA Ryan White HIV/AIDS and Ending the HIV Epidemic Programs
Possess experience in Contract Monitoring

Knowledge, Skills and Abilities
Knowledge of

Contract principles
Federal, State, and local laws, rules, and regulations
Governmental accounting procedures
Generally Accepted Accounting Principles
Arithmetic, algebra, geometry, calculus, statistics, and their applications.
The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Principles and processes for providing customer service, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Skills

Negotiating and the ability to maintain a consistent negotiating position in the face of opposition
Oral and written communication skills
Good presentation and interpersonal relationship skills

Abilities

Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements or cultures
Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units or organizations to help achieve business goals
Collaboration: Working effectively and cooperatively with others; establishing and maintaining good working relationships
Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
Decision Making: Identifying and understanding issues, problems and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences
Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it
Planning and Organization: Establishing courses of action for self and others to ensure that work is completed effectively
Technical/professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise

Computer Skills

Intermediate in various computer applications including Microsoft Office

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Disclaimer Statement

This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.