Contract Coordinator – Personal Services Contract (PSK) Agreements

State of Oregon; Salem (VA); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid work options

11 paid holidays

Job summary

The Oregon Department of Transportation seeks a skilled procurement and contract professional to develop, review, and process a wide range of agreements and solicitations. The role emphasizes personal and professional services procurement, including architect/engineering contracts, with travel and occasional in-office requirements.

Work is hybrid with a Salem, Oregon home base; occasional travel, and a focus on compliance with state and federal rules.

Qualifications

• Four years procurement/contract experience required.
• Two years at professional level in contracts or solicitations.
• Bachelor’s degree with one year procurement experience or equivalent.
• Equivalent combination of experience and education acceptable.

Responsibilities

• Coordinate all phases of contractor selection per state/federal rules.
• Modify contract terms and funding during pre/post-award phases.
• Assess procurement needs and select solicitation methods; evaluate responses.
• Prepare, issue, monitor solicitations and addenda; conduct pre-bid conferences.
• Lead or support evaluation and negotiation committees; ensure compliance.

Skills

Procurement policy knowledge

Contract writing proficiency

Critical thinking

Collaboration & communication

Time management

Flexibility & adaptability

Education

Four years procurement experience

Bachelor’s degree with one year procurement

Equivalent combination of experience/education

Professional-level procurement experience

Tools

ORBuys system

Job description

The role:

This position is responsible for developing, reviewing and processing a wide range of agreements and contracts. From initial request through execution, in alignment with state and federal requirements and in support of ODOT’s mission and business partners.

The primary focus will be the procurement of personal and professional services, including architect/engineering services and ORS 190 agreements, with additional opportunities to support goods, trade services and public improvement procurements as organizational needs arise.

Work in an office environment with hybrid work options available. May require in office once a week for trial service and training depending on business needs and management discretion. Home office permanent work location is Salem, Oregon. Travel to and from permanent location is not paid time. Mileage and per diem is not reimbursed.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions. Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

To request a copy of the position description, which includes all duties and working conditions, please email [e-mail].

A day in the life:

Coordinate all phases of the contractor selection process in compliance with state and federal rules and policies. Modify contract terms, funding arrangements and policy interpretations during pre-award and post-award phases to ensure contractor and subcontractor compliance. Evaluate procurement needs and recommend appropriate solicitation methods, assessing associated risks, insurance requirements, compensation methods, and advertising formats. Prepare, issue and monitor solicitations including addenda and evaluate responses to ensure successful contractor selection. Plan and conduct pre-bid and pre-proposal conferences. Interpret procurement regulations and address inquiries. Lead or support evaluation and negotiation committees, facilitating consensus in accordance with governing requirements.

Assess and determine the validity of protests, contract terminations, and breach actions. Maintain accurate and timely updates in the OregonBuys (ORBUYS) system to track contracting activity. Manage schedule demands, maintain regular attendance, and adapt to shifting priorities while working primarily at a computer in office or home-office environments, with occasional travel and varied environments. Collaborate with internal and external partners, navigating sensitive situations with professionalism, negotiation skill and tact while working on high-visibility projects.

Minimum qualifications:

• Four (4) years procurement and contract experience related to the position.
• Two of the four years must have been at the professional-level such as developing and administering standard contracts, agreements, or solicitations.
• OR a bachelor’s degree and one (1) year of professional-level procurement and contract experience related to the position.
• OR Any combination of experience and education equivalent to four (4) years of procurement and contract experience related to the position.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

Key Competencies:

• Understanding procurement policies and rules: Moderate knowledgeable about state and federal procurement laws and procurement frameworks and the ability to correctly apply them to daily work.
• Contract Writing Proficiency: Able to draft, review, and edit contracts and procurement documents with clarity, precision, and consistency. Produces work that is legally sound, free of ambiguity, and aligned with applicable laws, rules, and agency policies. Ensures contract language accurately reflects program needs, mitigates risk, and supports effective vendor performance and compliance. Shows strong attention to detail, logical organization, and the capacity to translate contract requirements into clear & actionable tasks and deliverables.
• Critical thinking & problem-solving: Evaluate procurement issues, identifies risks, and recommends appropriate solutions. Can independently complete moderate complexity procurements and knows when to seek guidance for higher risk or unusual situations.
• Collaboration and communication: Cultivates collaborative partnerships and demonstrates dependable engagement throughout the procurement process. Can explain procurement requirements in an accessible way with consultants, contractors, business partners, and stakeholders.
• Time management and organization: Manage multiple procurements at different stages, meet deadlines, and maintains accurate procurement files.
• Flexibility and responsiveness: Responds constructively to shifting circumstances and can pivot workflows or approaches without compromising quality.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.

Learn more about working at the Oregon Department of Transportation and the benefits we offer.

Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

Public Service Loan Forgiveness opportunity!

Additional information:

We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process. We may use this recruitment to fill multiple or future vacancies. We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

You will be represented by the Service Employees International Union (SEIU). ODOT is an Equal Employment Opportunity and affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368.

This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon 'flies with her own wings.'

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