Contract Coordinator II - Information Technology

pimacounty; United States; On-site; USD 62,000 - 87,000; Full time

Job summary

Pima County Information Technology Department in Tucson, AZ is seeking a Contract Coordinator II in an in-office role to support procurement for complex public service contracts and manage the contract lifecycle. The position emphasizes compliance with regulatory requirements and internal policies.

The role involves collaboration with vendors and internal teams, planning, and reporting on contract status. A Bachelor's degree and two years of contract experience are required; visa sponsorship is

Qualifications

• Bachelor's degree in public or business administration, supply chain management, or a closely-related field plus two years of experience administering, developing, evaluating, and/or writing contracts.
• Equivalency may be substituted.
• Two years with Pima County in Contract Coordinator I.

Responsibilities

• Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions.
• Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards.
• Monitors contract performance and adherence to contractual obligations, timelines, and quality standards.
• Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement.
• Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices.
• Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution.
• Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters.
• Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues.
• Participates in the development and implementation of contract management policies, procedures, and training programs.
• Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence.

Skills

Procurement

Contract management

Vendor management

Stakeholder collaboration

Reporting

Education

Bachelor's degree in public or business administration

Two years contract experience

Job description

Job Description Summary

Department - Information Technology Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type: Classified

Job Classification: 5404 - Contract Coordinator II

Salary Grade: 13

Pay Range

Hiring Range: $62,337 - $74,796 Annually

Pay Range: $62,337 - $87,276 Annually

Range Explanation:

Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pay Range is the entire compensation range for the position.

The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Contract Coordinator II.

This role requires close collaboration with other project teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. This individual will assist in supporting the purchasing and administrative team. Will research, plan, develop, and monitor special projects. Will plan, organize, schedule, and conduct various meetings.

Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County government.

This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.

Essential Functions:

• Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions;
• Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards;
• Monitors contract performance and adherence to contractual obligations, timelines, and quality standards;
• Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement;
• Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices;
• Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution;
• Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters;
• Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues;
• Participates in the development and implementation of contract management policies, procedures, and training programs;
• Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence.

Minimum Qualifications:

Bachelor's degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND two years of experience administering, developing, evaluating, and/or writing contracts.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Two years with Pima County in a Contract Coordinator I position.

Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum three (3) years experience providing general professional administrative services.
• Minimum one (1) year experience with coordination, review, revision and implementation of contracts, licenses, and agreements.
• Minimum one (1) year experience managing staff or a major program within a company or department.
• Minimum three (3) years experience reviewing department policies, procedures, and practices to determine efficiency and effectiveness.
• Minimum one (1) year experience with implementation of new processes and programs within a department or unit.

Selection Procedure:

Pima Count