Contract Coordinator II - Information Technology

Pima County; Tucson (AZ); On-site; USD 62,000 - 87,000; Full time

Job summary

Pima County Information Technology Department in Tucson, AZ seeks a self-motivated Contract Coordinator II to manage complex public service contracts and the full contract lifecycle. This in-office position requires rigorous attention to regulatory compliance, policy adherence, and collaboration with vendors, legal counsel, and internal teams.

The role focuses on drafting, evaluating, negotiating contracts, and monitoring performance while guiding junior staff and ensuring accurate

Qualifications

• Bachelor’s degree required; two years’ experience administering, developing, evaluating, or writing contracts.
• Strong interpersonal and communication skills for collaboration with vendors and internal teams.

Responsibilities

• Leads the procurement process for complex contracts, including drafting RFPs, evaluating proposals, and negotiating terms.
• Manages contract lifecycle from initiation to closeout to ensure compliance and best practices.
• Monitors contract performance for timeliness, quality, and compliance with obligations.
• Conducts contract reviews and audits to identify risks and improvement opportunities.
• Provides guidance to junior staff on contract administration and procurement procedures.
• Serves as liaison between the county and vendors, stakeholders, and legal counsel.
• Develops relationships with internal departments to facilitate collaboration on contract matters.
• Prepares reports and recommendations on contract status and performance metrics.
• Participates in development and implementation of contract management policies and training.
• Ensures documentation, archiving, and version control of contract documents.

Education

Bachelor’s degree in public or business administration, supply chain management, or a closely-related field

Job description

Job Description Summary Department - Information Technology Job Description OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY Job Type: Classified Job Classification: 5404 - Contract Coordinator II Salary Grade: 13 Pay Range Hiring Range: $62,337 - $74,796 Annually Pay Range: $62,337 - $87,276 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Contract Coordinator II. This role requires close collaboration with other project teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. This individual will assist in supporting the purchasing and administrative team. Will research, plan, develop, and monitor special projects. Will plan, organize, schedule, and conduct various meetings. Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County government. This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.

Essential Functions:

• Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions
• Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards
• Monitors contract performance and adherence to contractual obligations, timelines, and quality standards
• Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement
• Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices
• Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution
• Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters
• Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues
• Participates in the development and implementation of contract management policies, procedures, and training programs
• Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence

Minimum Qualifications: Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND two years of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: Two years with Pima County in a Contract Coordinator I position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

• Minimum three (3) years experience providing general professional administrative services.
• Minimum one (1) year experience with coordination, review, revision and implementation of contracts, licenses, and agreements.
• Minimum one (1) year experience managing staff or a major program within a company or department.
• Minimum three (3) years experience reviewing department policies, procedures, and practices to determine efficiency and effectiveness.
• Minimum one (1) year experience with implementation of new processes and programs within a department or unit.

Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

• Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.

Physical/Sensory Requirements:

Physical and sensory abilities will be determined by position.

Working Conditions:

Working conditions will be determined by the position.

EEO Information:

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law. Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction. As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee.

Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community. One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being. Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service. By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.