Contract Coordinator

Winston Staffing; Burlington (NJ); Hybrid; USD 42,000 - 58,000; Full time

Job summary

Winston Staffing in Burlington, NJ is seeking a detail-oriented Documentation Admin to support leasing operations in a leading commercial finance enterprise. You will process lease transactions, validate contract details, and issue PO approvals in a fast-paced environment.

This hybrid role requires 0–2+ years in equipment leasing or finance, a Bachelor’s in business or finance, strong data entry and communication skills, and the ability to handle deadlines with supervisory escalation as needed.

Qualifications

• 0–2+ years of experience in equipment leasing, commercial finance, contract administration, or general financial/bookkeeping operations.
• Bachelor’s Degree in Business Administration, Finance, or a related discipline preferred.
• Strong keyboarding and data entry accuracy; excellent verbal, written, and interpersonal communication skills.
• Ability to read basic contracts, understand financial liability, and identify documentation irregularities that require supervisory escalation.
• Positive, resilient, and focused attitude; thrives in a fast-paced, high-volume environment with tight deadlines.

Responsibilities

• Lease & Transaction Processing: Review and dissect equipment lease transactions per guidelines and risk policies.
• PO Approval & Authorization: Issue Purchase Order Approvals up to assigned authority limits.
• Data Validation & Quality Control: High-accuracy data entry, validating pricing, rates, yields, and MSRP requirements.
• UCC Process Execution: Learn and execute UCC processes, including UCC-1 and UCC-3 filings.
• Pipeline Management: Monitor transaction queues, manage Pends, and handle D&A verifications with supervisor.
• Lease Lifecycle Management: Distinguish and reconcile complex lease upgrade programs and process terminations.
• Cross-Functional Collaboration: Coordinate with dealers, customers, and internal finance teams to manage money movement and resolve contract questions efficiently.

Skills

Data entry accuracy

Keyboarding

Verbal & written communication

Interpersonal skills

Education

Bachelor’s Degree in Business Administration, Finance, or related discipline

Tools

MS Office

Excel

Job description

Winston Staffing is currently seeking a detail-oriented, high-energy Documentation Admin to support the leasing operations of a leading commercial finance enterprise. This position offers an excellent long-term opportunity (projected through early 2027) to gain high-level exposure to commercial equipment leasing, financial contract originations, risk policy enforcement, and pipeline administration. Working within a structured, fast-paced corporate environment, you will play a critical role in processing lease transactions, validating contract details, and issuing purchase order approvals.

Key Responsibilities

• Lease & Transaction Processing: Review and dissect equipment lease transactions pursuant to corporate operational guidelines and risk management policies.
• PO Approval & Authorization: Issue Purchase Order Approvals up to assigned authority limits for equipment end-users and authorized dealerships.
• Data Validation & Quality Control: Perform high-accuracy data entry, validating pricing, rates, yields, and MSRP requirements based on assigned channel guidelines.
• UCC Process Execution: Learn and execute Uniform Commercial Code processes, including timing and management of UCC-1 and UCC-3 filings.
• Pipeline Management: Monitor transaction queues, manage PO Pends and Fund Pends, and handle Delivery & Acceptance (D&A) verifications with supervisor assistance.
• Lease Lifecycle Management: Distinguish and reconcile complex lease upgrade programs (Upgrade to Return, Upgrade to Keep, Customer Buyout) and process lease terminations.
• Cross-Functional Collaboration: Coordinate with dealers, customers, and internal finance teams to manage money movement and resolve contract questions efficiently.

Candidate Qualifications

• Experience: 0–2+ years of experience in equipment leasing, commercial finance, contract administration, or general financial/bookkeeping operations. (Prior leasing experience is preferred, but candidates with strong financial/admin aptitude are encouraged to apply).
• Education: Bachelor’s Degree in Business Administration, Finance, or a related discipline preferred.
• Core Skills: Strong keyboarding and data entry accuracy; excellent verbal, written, and interpersonal communication skills.
• Analytical Aptitude: Ability to read basic contracts, understand financial liability, and identify documentation irregularities that require supervisory escalation.
• Workstyle & Attributes: Positive, resilient, and focused attitude; thrives in a fast-paced, high-volume environment with tight deadlines.

Schedule & Workstyle Requirements

• Workstyle: Hybrid (Mandatory on-site presence 2 days per week).
• Availability: Candidates must be open and available to work overtime during seasonal volume spikes.