CONTRACT COMPLIANCE OFFICER

Fulton County; Atlanta (GA); On-site; USD 52,000 - 78,000; Full time

Job summary

Fulton County in Georgia seeks a Contract Compliance Analyst to support the Non-Discrimination in Purchasing and Contracting Ordinance programs. The role focuses on processing certification applications, reviewing documentation for MBE/FBE/SBE/SDVBE eligibility, and assisting vendors through the certification process.

Under direct supervision by the Senior Contract Compliance Officer, you will conduct informational meetings, participate in outreach events, and help ensure compliance across

Qualifications

• Must demonstrate proficiency in applying county or department policies, practices, and procedures.
• Experience with certification processes for MBEs/FBE/SBE/SDVBE is preferred.
• Ability to review and evaluate certification packages for eligibility.

Responsibilities

• Conduct informational meetings with potential MBE/FBE/SBE/SDVBE to raise awareness of certification and assist through the process.
• Participate in outreach events and workshops explaining application and certification requirements.
• Review and assess certification packages for eligibility and prepare recommendations for Senior Contract Compliance Officer.
• Assist with investigations and resolutions of subcontractor complaints.
• Review bid/procurement scope to determine contract compliance requirements.

Skills

Policy comprehension

Contract compliance

Analytical skills

Communication

Education

2-year post-secondary education + 4 years experience in contract compliance

Job description

UNCLASSIFIED POSITION

THE CURRENT VACANCY IS IN THE DEPARTMENT OFPURCHASING AND CONTRACT COMPLIANCE

Please refrain from attaching personal and identifiable information: Driver’s License, Photo on Resumes, DD214, Vaccination cards, etc.

Minimum Qualifications:

Completion of (2) years of post-secondary education program within the previous years, supplemented by four (4) years in contract compliance or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Resumes are welcomed without personal and identifiable information.

Specific License or Certification Required:

May be required to possess and maintain a valid Georgia driver's license. Designation as a Certified Compliance Administrator (CCA) within 2 years of employment.

Specific Knowledge, Skills, or Abilities:

Must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

EXAMINATION:

The examination process will include the following: application review and evaluation to establish a rating to reflect Qualified or Not Qualified. The application must document that the applicant possesses the minimum knowledge, skills, education, and experience listed. If selected, an official, accredited college transcript is required, at the time of employment, for all degrees/course work used to qualify for this position.

All applications must be completed in full before they are submitted. Please review all applications for accuracy and make all corrections before submission because errors can result in not meeting the minimum qualifications. Additional information will not be accepted after applications are received by the Human Resources Department.

Purpose of Classification: Under direct supervision, the purpose of this classification is to perform duties related to compliance functions of the County’s Non-Discrimination in Purchasing and Contracting Ordinance programs, ensuring compliance with applicable policies, procedures, and regulations. Direction is received from the Senior Contract Compliance Officer. This is the first level of the contract compliance professional series.

Essential Functions:

ConductsinformationalmeetingswithpotentialMBE/FBE/SBE/SDVBEstoincreaseawarenessand advantagesof certification and assists in working through the certification process.

Participates in outreach events to promote the County’s Non-Discrimination in Purchasing and Contracting programs; assists in conducting workshops to explain the application process and certification requirements.

AssistsMBE, FBE,SBE, DBE, andSDVBE in seekingprocurementandcontractingopportunitieswiththeCounty, including reviewing vendors’ background information (e.g., tax/financial statements, stock ledger, business license, articles of incorporation) to recommend effective approaches and reviewing and recommending approval of certification and recertification applications.

Reviewsnewandre-certificationapplicationpackagesubmissionstoensurethattherequireddocumentationisincluded, and conducts follow-ups if necessary, for additional information. Evaluates certification application packages to determine MBE/FBE/SBE/SDVBE eligibility. Recommends eligibility determination to Senior Contract Compliance Officer. Conducts site visits, if necessary, as a part of the eligibility evaluations.

Applies analytical skills in the evaluation of application information and supporting documentation (e.g. tax returns, financial records) relating to the ownership, financial status, and control of business enterprises to assess the accuracy and completeness of applications.

Conducts informational meetings with potential MBE/FBE/SBE/SDVBEs to increase awareness and advantages of certification and assists in working through the certification process.

Makesinitialdeterminationsofwhetherbusinessesmeetcertificationeligibilityrequirementsandprepareswrittenassessment and application summaries recommending approval or denial.

Assists with investigation and resolution of subcontractor complaints and make recommendations regarding their resolution.

Review agenda items and prepares the contract compliance section of the staff summaries for board approval.

Reviews the solicitation scope of work to determine the contract compliance requires based on the market availability and prepares contract compliance requirements for bids/procurements.

Evaluate and verify requirements related to prompt payment and retainage have been documented, implemented, and communicated to the contractors.

Monitors contracts and subcontractor utilization reports and verifies the accuracy of utilization.

Participates in pre-bid and pre-proposal conferences to explain documentation required by the Office of Contract Compliance; responds to inquiries from potential contractors/vendors; participates in post-award conferences/meetings when necessary.

Additional Functions:

Performs other related duties as required.

Performance Aptitudes:

Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include the ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness, and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.