Contract & Compliance Coordinator

Architectural Fabrication, Inc.; Fort Worth (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Architectural Fabrication, Inc. in Fort Worth, TX, seeks a Contract Administration Assistant to support the contract administrator, ensuring compliance with policies and government contract requirements and advancing contracts to executed status.

The role involves processing closeout documents, coordinating addendums, entering billing data in Salesforce, managing insurance certificates, and preparing prequalification data for General Contractor portals.

Qualifications

• Salesforce and Google Suite experience preferred.
• Excellent written and verbal communication.
• Excellent attention to detail and accuracy in entering financial data.
• Ability to prepare business correspondence.
• Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Strong organizational, problem solving and analytical skills.
• Able to manage priorities and workflow with frequent interruptions and meet deadlines.

Responsibilities

• Process construction project closeout documents, including warranties, reconciliations, and cleaning instructions, and provide to customers.
• Coordination of required documents and addendums during contract administration process.
• Entry into Salesforce of special contract requirements, billing and retainage data.
• Follow up with internal and external personnel until contracts in fully executed status.
• Process certificates of insurance and evidence of property certificates for stored material.
• Compliance for insurance requirements.
• Respond to Certificates of Insurance requests.
• Maintain and update OCIP and CCIP information requests.
• Prequalifications - input of company data to qualify to General Contractor portals for qualification approval to bid and execute projects.

Skills

Salesforce

Google Suite

Communication

Attention to detail

Business correspondence

Financial data entry

Disounts & percentages

Organization

Problem solving

Prioritization

Tools

Salesforce

Google Workspace

Job description

Architectural Fabrication, Inc. in Fort Worth, TX, seeks a Contract Administration Assistant to support the contract administrator, ensuring compliance with policies and government contract requirements and advancing contracts to executed status.

The role involves processing closeout documents, coordinating addendums, entering billing data in Salesforce, managing insurance certificates, and preparing prequalification data for General Contractor portals.