Contract Closeout Assistant

CACI International Inc; San Antonio (TX); On-site; USD 55,000 - 112,000; Full time

Job summary

CACI International Inc. seeks a Contract Closeout Assistant to support the 772nd ESS in executing enterprise contracts for Air Force bases nationwide. This on-site role at Lackland AFB requires meticulous documentation and close collaboration with CO, COR, and finance teams.

You will manage closeout tasks, prepare closeout documents, track obligations, and ensure DoD guidelines compliance, leveraging PIEE, WAWF, and DFAS collaboration. Strong MS Office skills and organization are essential.

Qualifications

• Three (3) years of Federal Government contract closeout experience.
• BA/BS degree, or six (6) years of Federal Government contract closeout experience.
• Ability to quickly obtain a Tier 1 background check and knowledge of DoD closeout processes.
• Strong organizational and communication skills and ability to work independently or in a team.
• Expertise in MS Office applications such as Word, Excel, and SharePoint.
• Ability to lift and move boxes weighing up to 50 lbs.

Responsibilities

• Assist the Contracting Officer with administrative tasks related to acquisition operations.
• Support contract closeout processes, including de-obligation of ULOs and UDOs and other post-award services.
• Manage auto-closeout actions, digitize contracts, and organize documentation.
• Proofread and organize contract records and documents.
• Familiarize yourself with the DoD Contract Closeout Guidebook and use PIEE, WAWF, and EDA.
• Coordinate with DFAS, DCAA, and DCMA to verify payment histories and audit status.
• Prepare closeout documents for CO approval, including DD 1594s and release of claims.
• Input contract obligations into systems and track status of closeouts.
• Collaborate with CO, COR, FM, and vendors to gather signatures and information.
• Maintain inventory of open/pending/closed files and update SharePoint.
• Prepare files for staging and destruction per DoD guidelines and FAR regulations.

Skills

Organizational skills

Communication

Teamwork

Independent work

Attention to detail

Education

BA/BS degree

Six years of Federal Government contract closeout experience

Tools

MS Office

SharePoint

Job description

Job Title: Contract Closeout Assistant

Job Category: Consulting

Time Type: Full time

Minimum Clearance Required to Start: None

Employee Type: Regular

Percentage of Travel Required: None

Type of Travel: None

* * *

The Opportunity

You will be an important part of the 772nd Enterprise Sourcing Squadron (ESS) support team, the group that is responsible for executing enterprise-wide, installation strategic contracts for Air Force bases in the continental United States, also supporting Air Force medical contracting, the Air Force Civil Engineering Support Agency and the Defense Technical Information Center.

This position requires being on-site, on Lackland AFB, five days a week.

Responsibilities

As a Contract Closeout Assistant you will:

• Assist the Contracting Officer (CO) with administrative tasks related to acquisition operations.
• Support contract closeout processes, including de-obligation of Unobligated Obligations (ULO) and Undelivered Orders (UDOs), and other post-award administrative services.
• Manage auto-closeout actions, digitize contracts, and organize acquisition-related documentation for correspondence.
• Proofread and organize contract records and documents.
• Familiarize yourself with the Department of Defense (DoD) Contract Closeout Guidebook.
• Use Electronic Data Access (EDA), Wide Area Workflow (WAWF), and My Invoice applications within the Procurement Integrated Enterprise Environment (PIEE).
• Coordinate with the Defense Finance and Accounting Service (DFAS) to verify payment histories and invoice statuses.
• Collaborate with the Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) to confirm audit status and final project acceptance.
• Request and obtain missing documentation for contract closeouts and follow up with internal and external customers on status updates.
• Prepare closeout documents for CO approval, including draft DD Form 1594s, release of claims, and other necessary paperwork.
• Input contract obligations into the system and assist with contract closeout documentation.
• Work with the CO, Contracting Officer Representative (COR), Financial Management (FM), and vendors to gather required information and signatures.
• Track and maintain an inventory of open, pending, and closed-out files.
• Update SharePoint with accurate contract status, file location, and inventory details.
• File and store contract records in accordance with local procedures and retention policies.
• Assist with audit findings from DCAA, preparing draft responses and correspondence for CO approval.
• Maintain and update a tracking list of contract closeouts, ensuring the current status of all files is accurately recorded.
• Prepare files for staging and destruction per DoD retention guidelines and FAR regulations.
• Notify the government when files are ready for transport or destruction

Qualifications

Required:

• Three (3) years of Federal Government contract closeout experience
• BA/BS degree, or six (6) years of Federal Government contract closeout experience.
• Ability to quickly obtain a Tier 1 background check (formerly NACI).
• Knowledge of Federal Government contract closeout processes and regulations.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Expertise in MS Office applications such as Word, Excel, and SharePoint.
• Ability to lift and move boxes weighing up to 50 lbs.

Desired

• Completed/adjudicated Tier 1 background check (formerly NACI).

What You Can Expect

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The Proposed Salary Range For This Position Is

$54,700 - $112,000

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.