Contract & Business Services Analyst

Prince William County Government; Manassas (VA); On-site; USD 85,000 - 102,000; Full time

Job summary

Prince William County Government is seeking a Contract & Business Services Analyst to support contract processes and business services for the Finance Division of the Prince William-Manassass Regional Adult Detention Center. The role partners with Procurement, Finance, SMEs and end-users to ensure contract compliance and optimal outcomes.

The position involves managing full contract life cycles, maintaining accurate records, and supporting purchasing, accounts payable, and warehouse needs.

Qualifications

• High school diploma or GED.
• 5 years of related experience in contract administration and/or purchasing.
• Bachelor’s degree preferred; business-related field advantageous.
• Demonstrated ability to work independently with high-level supervision.

Responsibilities

• Contract Analyst: manage full life cycle of contracts; serve as agency Contract Administrator; coordinate with procurement, finance, SMEs and end-users.
• Develop and update Contract Administration Plans; monitor performance; maintain auditable contract records; process contract amendments.
• Collaborate with Procurement, Finance, SMEs and end-users to ensure compliance and optimal contract outcomes.
• Source and review county or cooperative contracts to support agency needs; ensure pricing and terms compliant.
• Business Services Analyst: manage capital equipment inventory and annual budgeting data; generate POs and change orders; lead strategic sourcing.
• Provide purchasing data for annual budget and monthly reporting; support ad hoc analyses.
• Ad hoc reporting and backup to purchasing and accounts payable as needed.

Skills

Contract administration

Procurement

Accounts payable

Data analysis

Excel

Education

Bachelor’s degree

Tools

Excel

Job description

The Finance Division of the Prince William-Manassas Regional Adult Detention Center is seeking a qualified candidate to join its team and support the agency’s contract administration and business services functions. The ideal candidate will bring a broad range of knowledge and experience, sound critical-thinking and problem-solving abilities, and a strong work ethic. This individual will be expected to work efficiently and effectively, follow established policies and procedures, manage multiple priorities, and provide responsive support to agency personnel.

The successful candidate will become part of a positive, supportive, and team-oriented culture that values collaboration, while maintaining a strong commitment to supporting the day-to-day operations and overall mission of the agency.

About This Role:

In this role, you will act as the agency’s Contract & Business Services Analyst, the agency liaison for all contract processes. You will liaise with various stakeholders throughout the agency, and at the County government level while partnering with the Business Services team in support of purchasing, accounts payable, and warehouse supply processes. The ideal candidate will have strong interpersonal skills, advanced computer skills, and an analytical thought process to complement the key work processes of the position.

Contract Analyst:

• Responsible for full life cycle of contracts from inception to closeout. Serves as the agency Contract Administrator.
• Act as the lead contact with County procurement partners to facilitate and manage the planning and execution of contract management processes, including generation of contract requirements, contract renewals, and contract expirations.
• Develop and update Contract Administration Plans (CAPs) and related documentation to support ongoing oversight.
• Monitor contractor performance, verify deliverables, and maintain accurate and auditable contract records.
• Identify when a contract change is needed and follow the required process for initiating modifications or amendments.
• Collaborate effectively with Procurement, Finance, Subject Matter Experts (SMEs), and end-users to address issues, ensure compliance, and support successful contract outcomes.
• Source County or cooperative contracts to support agency needs and complete required documentation to utilize the contracts.
• Review agreements and proposals for contract compliance.
• Partner with business services team to ensure purchases and invoices are compliant with contract terms and pricing.

Business Services Analyst:

• Manage and track the agency’s capital equipment, including proper processing of surplus sales and disposals, and support the County by performing the agency’s physical capital inventory audit.
• Track and analyze a variety of historical purchasing data, including compilation of data for required monthly reporting.
• Generate purchase requests, purchase orders, and change orders.
• Lead the strategic sourcing and evaluation of comprehensive procurement documents for complex or large-scale agency purchases.
• Provide purchasing data to assist in the preparation of the annual budget.

Other Duties:

• Ad hoc reporting and analysis as needed, including in-depth analysis of data and trends to support recommendations for management.
• Act as backup to Business Services staff including purchasing and accounts payable functions.
• Other duties as assigned.

Minimum Requirements:

• High school diploma or GED.
• 5 years of related experience in contract administration and/or purchasing.

Preferences:

• Bachelor’s degree, preferably in business or a related field.
• Demonstrated ability to work independently, with high-level supervision.
• Knowledge of local government processes.
• Knowledge of contract administration processes and procurement regulations and requirements.
• Strong written communication skills with a proven ability to map complex processes, draft business justifications, and define clear technical or operational requirements.
• Detail-oriented with a focus on the accuracy of work products.
• Advanced computer skills, including advanced proficiency in Excel and other Microsoft Office programs.
• Ability to manage multiple priorities and demonstrate time management skills.
• Excellent written, verbal, and interpersonal skills to build and maintain professional relationships with stakeholders at all levels, both inside and outside the agency.
• Strong problem-solving and analytical skills.
• Able to maintain confidentiality in all business matters.

Special Requirements:

• Must have a valid driver’s license.
• Must pass a criminal history background investigation to include fingerprint and driving record check.
• Must pass a polygraph examination.
• Must pass a pre-employment physical.

Work Schedule:

Monday through Friday 8:00am-4:00pm, 37.5 hours per week

Hiring Range:

$85,000.00 - $102,000.00 Annually

FLSA:

Exempt

Note:

The above position description is intended to represent only the key areas of responsibilities. Specific position assignments will vary depending on the business needs of the department.

The position description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Prince William County is an equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.