Contract Billing Coordinator

Ubeo, Llc; Owings Mills (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401(K) Plan with match

Generous vacation and sick leave

Legal coverage

Job summary

A leading business services provider in Owings Mills, MD is seeking a Contract Billing Coordinator to maintain billing and contract procedures. The ideal candidate will be detail-oriented, proficient in MS Office and ERP systems, and capable of handling multiple tasks in a fast-paced environment. Attractive compensation and benefits are offered, including healthcare and retirement plans.

Qualifications

• Ability to sit at a desk for prolonged periods.
• Ability to talk on the phone and work with various computer tools.
• Ability to type and compose written communication.

Responsibilities

• Creates and maintains service contracts in ERP system.
• Prepares customer spreadsheet billing as assigned.
• Responds to customer inquiries and contract corrections.
• Analyze and correct potential contract errors in AR.
• Respond to and resolve customer inquiries and contract corrections.
• Advise customers and sales on questions or changes to contracts.
• Analyze invoices to resolve leasing, meter and billing accuracy.
• Monitor contract flow through workflow system in a timely manner.

Skills

Strong attention to detail

Strong communication skills

Proficiency in MS Office

Proficiency in E-Automate or similar ERP

Ability to multitask

Ability to work in fast paced environment

Education

HS Diploma or GED

Tools

E-Automate

MS Office

ECM/Workflow software

Job description

Overview

UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Contract Billing Coordinator to join our team in Owings Mills, MD.

UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Canon, Ricoh, Xerox and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.

Department and Reporting

Department: Administration
Reports To: Contracts Manager
FLSA Status: Full Time / Hourly

Purpose

Administer and maintain billing and contract procedures to ensure accurate and timely billing.

Supervision

Supervision: Supervised

Responsibilities

• The Contract Billing Coordinator creates and maintains service contracts in company ERP system.
• Set up new contracts and remove any completed or cancelled agreements in eAutomate
• Prepare customer spreadsheet billing as assigned
• Analyze and correct potential Contract errors received by AR
• Respond to and resolve customer inquiries and contract corrections
• Advise customers and sales professionals on questions, concerns or changes to contracts
• Analyze invoices to resolve leasing, meter and billing for accuracy
• Monitor flow of Contracts through workflow system in a timely manner
• Other duties as assigned

Contacts

Job Related Dimensions

Internal: Exempt, Non-Exempt
External: Current Customers, Vendors

Job Related Dimensions

• Strong attention to detail
• Strong communication skills – both verbal and written
• Proficiency in MS Office products (Excel, Word, MS Outlook).
• Proficiency in E-Automate or other similar ERP system
• Proficiency with ECM/Workflow software
• Ability to multitask
• Ability to work in fast paced environment with time sensitive deadlines

Qualifications

HS Diploma or GED

Physical Demands & Work Environment

• Ability to sit at a desk for prolonged periods of time.
• Ability to talk on the phone and work with various computer tools and applications.
• Ability to type and compose written communication in various forms.
• Ability to lift 20+lbs on occasion.
• Ability to work in fast paced environment

Benefits

UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:

• Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
• Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
• Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
• Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
• Voluntary coverages at low group rates including Aflac Insurance
• Pet Insurance, breathe easy knowing Nationwide has your pets covered
• Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
• A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
• Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.