Order Processor

UBEO, LLC; Owings Mills (MD); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health benefits

401(k) matched employer contributions

Paid time off

Life insurance

Pet insurance

Pre-paid legal

Job summary

UBEO Business Services in Owings Mills, MD is seeking an Order Processor to handle documentation, invoicing and funding for equipment sales, coordinating with sales administrators, sales reps and finance partners.

Responsibilities include processing orders for equipment rentals and sales, verifying order packages, and working with Sales, Administration and Operations until orders are complete, billed and funded.

Qualifications

• High School diploma or GED required.
• Strong attention to detail and accuracy in paperwork.
• Excellent verbal and written communication skills.

Responsibilities

• Process incoming equipment orders and billing for rental and sales.
• Process national account ship-in orders.
• Collaborate with finance, sales, and admin teams to ensure accurate ordering and funding.
• Process trade-ins and related documentation.
• Index sales packets and pull delivery paperwork into workflow.
• Extensive billing experience required.

Skills

Attention to detail

Communication skills

MS Office

ERP systems

ECM/Workflow

Multitasking

Education

High School or GED

Tools

MS Office Suite

E-Automate ERP

Job description

UBEO Business Services, the premier provider of business technology products and services, is seeking to hire an Order Processor for our Owings Mills, Maryland location.

UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Xerox, Ricoh, Canon and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.

Purpose

The position is responsible for communication with sales administrators, sales representatives and finance partners to obtain the appropriate paperwork to invoice and fund equipment sales.

Responsibilities

The Order Processor will be responsible for receiving and processing incoming equipment, software, and other orders. Duties include verifying the sales order package for accuracy and working with Sales, Administration and Operations until the order is complete, accurate, billed and funded.

• Processing equipment orders and billing for rental and sales of equipment
• Processing national account ship-in orders
• Working closely with finance partners and sales/sales admin teams
• Processing trade‑ins
• Indexing sales packets and pulling delivery paperwork into workflow
• Extensive billing experience required
• Other duties as assigned

Department: Administration

Reports To: Order Processing Manager

FLSA Status: Full Time / Hourly

Supervision: Supervised

Contacts

Internal: Exempt, Non-Exempt

External: Current Customers, Vendors

Job Related Dimensions

• Strong attention to detail
• Strong communication skills – both verbal and written
• Proficiency in MS Office products (Excel, Word, MS Outlook).
• Proficiency in E‑Automate or other similar ERP system
• Proficiency with ECM/Workflow software
• Ability to multitask
• Ability to work in fast paced environment with time sensitive deadlines

Qualifications

• High School or GED

Physical Demands & Work Environment

• Ability to sit at desk for prolonged periods of time.
• Ability to talk on the phone and work with various computer tools and applications.
• Ability to type and compose written communication in various forms.
• Ability to lift 20+ lbs on occasion.
• Ability to work in fast paced environment

UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:

• Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
• Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
• Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
• Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
• Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
• Pet Insurance, breathe easy knowing Nationwide has your pets covered
• Pre‑paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
• A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
• Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.