Contract and Vendor Management Associate

World Business Lenders, LLC; United States; Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Fully remote work environment

PTO

Job summary

World Business Lenders is seeking a Contract and Vendor Management Associate to support daily administration of corporate contracts, outside counsel, and service providers in a fully remote role. You will maintain records, coordinate workflows, track deadlines, and ensure engagements follow approved terms.

The ideal candidate has 2+ years in contract or vendor management, strong organizational skills, and proficiency with Microsoft Office and contract management systems.

Qualifications

• Bachelor’s degree or equivalent experience in business, legal studies, finance, or related field.
• 2+ years of experience in contract administration, vendor management, procurement, legal operations, finance operations, or related function.
• Experience maintaining records, trackers, repositories, and deadline-driven workflows.

Responsibilities

• Coordinate contract intake, routing, approvals, signatures, amendments, renewals, and termination documents.
• Maintain contract repository with key terms, dates, obligations, owners, and notice periods.
• Prepare standard agreements, engagement letters, amendments, and supporting documents using templates.
• Monitor open requests and follow up with stakeholders and vendors to keep work moving.
• Support onboarding and maintenance of outside counsel and legal vendors.
• Review invoices for detail, accuracy, rates, and coding; track budgets and spend.
• Prepare routine reports on contract status, renewals, vendor performance, and outstanding items.

Skills

Attention to detail

Organization

Professional communication

Discretion

Problem-solving

Follow-through

Education

Bachelor’s degree in business/related field

Paralegal/contract-management coursework or certification

Tools

Microsoft Office

Contract management software

Vendor management systems

Job description

Overview

• World Business Lenders (WBL) is a privately held portfolio lender specializing in real estate-secured business loans for underserved businesses. WBL operates with a fully remote, multinational workforce and an experienced executive leadership team.
• Typically, the work schedule is from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required based on business needs.

AbouttheRole

• WBL is seeking a Contract and Vendor Management Associate to support the day-to-day administration of Corporate Legal contracts, outside counsel, legal vendors, and service providers. The Associate will maintain accurate records, coordinate contracting and vendor workflows, track deadlines and performance, and help ensure invoices and engagements follow approved terms and processes.

WhatSuccessLooksLike

• Keeps contract and vendor records complete, accurate, current, and easy to retrieve.
• Moves requests through intake, approval, signature, and storage without missed deadlines.
• Flags invoice, renewal, performance, and documentation issues promptly.
• Provides dependable administrative and reporting support to the Contract and Vendor Management SME.

WhatYou’llBeDoing(CoreResponsibilities)

Contract Administration

• Coordinate contract intake, routing, approvals, signatures, amendments, renewals, and termination documentation.
• Maintain the contract repository and enter key terms, dates, obligations, owners, and notice periods accurately.
• Prepare standard agreements, engagement letters, amendments, and supporting documents using approved templates.
• Monitor open requests and follow up with internal stakeholders and vendors to keep work moving.

Vendor and Outside Counsel Support

• Support onboarding and maintenance of outside counsel, legal vendors, and service providers.
• Collect required due-diligence, conflicts, insurance, tax, banking, and engagement documentation.
• Maintain vendor contacts, rate information, service standards, performance records, and issue logs.
• Coordinate recurring vendor reviews and document follow-up actions.

Billing and Reporting

• Perform an initial review of invoices for required detail, mathematical accuracy, approved rates, matter coding, and supporting documentation.
• Track invoice status, budgets, accruals, and exceptions and coordinate corrections with vendors and Finance.
• Prepare routine reports on contract status, upcoming renewals, vendor performance, spend, and outstanding items.
• Maintain audit-ready records of approvals, executed agreements, invoices, and related correspondence.

Process Support

• Follow established contracting, billing, records-management, and vendor-governance procedures.
• Identify incomplete documentation, missed milestones, process gaps, and recurring issues for escalation.
• Support updates to templates, trackers, procedures, and training materials.
• Protect confidential and privileged information in all records and communications.
• Education
  • Bachelor’s degree in business, legal studies, finance, supply chain, or a related field; equivalent relevant experience may be considered.
  • Paralegal, procurement, or contract-management coursework or certification is preferred.
• RequiredExperience
  • 2+ years of experience in contract administration, vendor management, procurement, legal operations, finance operations, or a related function.
  • Experience maintaining detailed records, trackers, repositories, and deadline-driven workflows.
  • Exposure to commercial contracts, professional-service vendors, invoice review, or legal billing is preferred.
  • Strong organizational skills and accuracy when handling high volumes of documents and data.

PreferredBackground/IndustryExperience

• Financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry.

SpecificTechnicalSkillsNeeded

• Contract and document administration.
• Vendor onboarding and records maintenance.
• Invoice review, data reconciliation, and status tracking.
• Microsoft Office and experience with contract, procurement, or matter-management systems.

Key Competencies

• Attention to detail
• Follow-through
• Organization
• Professional communication
• Discretion
• Problem-solving

Remote Work Requirements

• Stable, reliable internet connection.
• Professional and dedicated remote working setup.
• Ability to work effectively across a remote, multinational organization and maintain confidentiality.

What We Offer

• Compensationin USD.
• Benefitsinclude paid time off (PTO).
• Work Environment:Fully remote work environment.