Contract and Billing Specialist

Manning Personnel Group, Inc.; Wellesley (MA); On-site; USD 75,000 - 110,000; Full time

Job summary

Manning Personnel Group, Inc. partners with a Boston-area firm to fill a Billing, Revenue, and Contracts Specialist role within the finance team.

You will oversee invoicing, AR aging, revenue forecasting, contract administration, and month-end close procedures, ensuring adherence to policies and standards. The role emphasizes process improvements, data integrity, and collaboration with project teams to support accurate financial results.

Qualifications

• 3–5 years in corporate billing, financial accounting, or revenue operations.
• Experience supporting project-based workflows or professional services environments.
• Familiarity with revenue recognition guidelines and accounting frameworks.
• Involvement in financial close, cycle audits, and daily invoicing pipelines.

Responsibilities

• Oversee invoice approvals, review drafts for contract alignment, and maintain AR aging logs.
• Track POs, milestones, and billing schedules to drive timely invoicing and project operations.
• Serve as main contact for billing inquiries and resolve routine issues; escalate complex matters.
• Reconcile unbilled and deferred revenue balances, especially during project closeouts.

Skills

Billing & AR

Revenue forecasting

Contract administration

Process improvement

Data accuracy

Tools

CRM systems

Financial databases

Job description

We are partnering with a fantastic firm just west of Boston targeting a Billing, Revenue, and Contracts Specialist to join the finance team as an add to staff.

Invoicing & Accounts Receivable

• Oversee invoice approval workflows, review draft invoices for contract alignment, and maintain accounts receivable aging logs.
• Track purchase orders, milestones, and billing schedules to drive timely invoicing and project operations.
• Act as the primary contact for billing and collection inquiries, resolving routine issues and escalating complex matters.
• Conduct regular reconciliations of unbilled and deferred revenue balances, particularly during project closeout phases.

Revenue Management & Forecasting

• Reconcile revenue forecasts weekly, tracking key performance metrics and troubleshooting project-level financial discrepancies.
• Configure project structures within financial databases, establishing accurate revenue and billing schedules.
• Cross-reference client contracts, project budgets, and proposals against CRM and financial systems to ensure data consistency.

Contract Administration & Compliance

• Screen client agreements for operational restrictions, compliance mandates, data privacy rules, and subcontracting or AI usage guidelines.
• Coordinate the preparation, routing, and processing of standard client agreements, statements of work (SOWs), amendments, and non-reliance letters.
• Support contract renewals, scope changes, and serve as backup for team administrators during absences.
• Maintain contract repositories and tracking systems, ensuring documentation is accurate, current, and accessible.

Month-End & Quarter-End Close

• Perform revenue reconciliations and compile quarterly audit documentation for internal and external reviewers.
• Execute monthly revenue recognition procedures aligned with internal controls and accounting standards.
• Coordinate with project leadership to confirm milestones, status updates, completion estimates, and operational assumptions.

Process Improvement & Controls

• Identify opportunities to automate contract routing, billing validation, and revenue workflows.
• Enforce internal financial policies and maintain robust documentation trails for audits.
• Provide guidance to internal stakeholders regarding invoicing rules, contract requirements, and financial policies.

Professional Background & Core Competencies

Experience Requirements

• Minimum of 3 to 5 years of professional background in corporate billing, financial accounting, or revenue operations.
• Practical exposure to supporting project-based workflows or professional services environments is preferred.
• Working familiarity with standard revenue recognition guidelines and accounting frameworks.
• Direct involvement in executing financial close procedures, cycle audits, and daily invoicing pipelines.

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.