Contract Analyst

Midwest Fire Equipment & Repair Company; Luverne (MN); On-site; USD 60,000 - 90,000; Full time

Job summary

Midwest Fire is seeking a Contract Analyst in Luverne, MN. This role serves as the commercial and technical liaison between customers, sales, engineering, purchasing, production, quality and shipping to translate requirements into executable orders and manage quotations, contract reviews, order documentation and delivery readiness.

Responsibilities include reviewing documents, translating requirements, coordinating cross-functional questions, maintaining contract records, and monitoring

Qualifications

• Ability to read, interpret and compare complex specifications and contracts.
• Experience in inside sales, contract administration, or order management.
• Experience with custom manufacturing or engineered-to-order products preferred.

Responsibilities

• Review customer purchase documents to confirm scope, pricing, terms and delivery.
• Translate contract requirements into accurate sales orders and internal instructions.
• Identify gaps and resolve unclear requirements before orders are released to engineering.
• Coordinate technical and commercial questions with customers, sales, engineering, purchasing and operations.
• Maintain controlled contract records and revision history.
• Administer contract changes with scope, pricing and schedule impact.
• Monitor deliverables, approvals and inspection requirements to manage risks.
• Coordinate preconstruction meetings and delivery documentation.
• Analyze recurring issues and suggest workflow improvements.
• Perform other duties as assigned.

Skills

Attention to detail

Communication skills

Contract administration

Order management

Cross-functional collaboration

Education

Associate or bachelor’s degree in business or engineering technology

Tools

ERP systems

CRM systems

Quoting software

Document management systems

Product configuration systems

Job description

Build a Career. Build Something That Matters.

Contract Analyst

EMPLOYMENT

Full-Time Position

DEPARTMENT

Operations

LOCATION

Luverne, Minnesota

REPORTS TO

Director of Operations

Summary

At Midwest Fire, a Stellar company, the Contract Analyst serves as the commercial and technical coordination point between customers, sales, engineering, purchasing, production, quality and shipping. This position translates customer requirements and purchase documents into complete, accurate and executable fire apparatus orders while supporting quotations, contract review, order documentation, changes, status communication, inspections and delivery readiness.

Essential Duties and Responsibilities

• Review customer purchase documents, proposals and specifications to confirm scope, pricing, terms, options, chassis requirements, approvals and delivery expectations.
• Translate contract requirements into accurate sales orders, apparatus specifications, option selections and internal work instructions.
• Identify and resolve gaps, conflicts and unclear requirements before orders are released to engineering and production.
• Coordinate technical and commercial questions with customers, sales, engineering, purchasing, operations and suppliers to ensure requirements are complete and manufacturable.
• Maintain controlled contract records, including purchase orders, specifications, drawings, approvals, correspondence and revision history.
• Administer contract changes by documenting scope, pricing, approvals and schedule impact before revisions are released.
• Monitor engineering deliverables, customer approvals, production milestones and inspection requirements; escape risks affecting scope, cost, quality or delivery.
• Coordinate preconstruction meetings, customer inspections, final documentation and delivery requirements.
• Analyze recurring contract and order issues and recommend improvements to specifications, option content, templates and workflows.
• Perform other duties as assigned.

Qualifications

• Associate or bachelor degree in business, engineering technology, sales, supply chain, project management or a related field preferred; an equivalent combination of education, technical knowledge and relevant experience will be considered.
• Two or more years of experience in inside sales, contract administration, order management, technical sales support, project coordination or custom manufacturing preferred.
• Strong attention to detail and the ability to read, interpret and compare complex specifications, proposals, purchase orders, drawings, manuals, contracts and change documentation, or the ability to learn quickly.
• Excellent written and verbal communication skills with the ability to explain technical and commercial topics clearly.
• Working knowledge of custom manufacturing, engineered-to-order products, vehicle equipment or fire apparatus preferred.
• Ability to organize multiple active orders, establish priorities, follow through on commitments and elevate issues promptly.
• Sound problem-solving skills and the ability to collaborate across sales, engineering, purchasing, operations, quality, accounting and logistics.
• Proficiency with Microsoft 365 and the ability to learn ERP, CRM, quoting, document-management and product-configuration systems.
• Basic business mathematics, including pricing, percentages, margins, freight, taxes and fundamental algebra.
• Valid driver license and authorization to work in the United States.

Travel and Physical Requirements

Occasional overnight travel by car or air may be required for customer visits, inspections, training, sales activities and trade shows, including occasional weekends. The position requires extended computer work and regular movement through office and manufacturing environments. The employee must be able to lift and/or move up to 45 pounds and wear required personal protective equipment in manufacturing areas. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.