Contract Administrator II - National Center for Clinical Trials (NCCT)

Advocate Health; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Advocate Health is seeking an OSP Administrator II to provide administrative support for research-related activities, ensuring timely proposals, tracking approvals, and setting up awards. The role works across pre- and post-award, contracts, and data management to support grants and contracts throughout their lifecycle.

The successful candidate will assist stakeholders, understand cost policies, and liaise with Legal and Institutional officials to ensure compliance and smooth processing of

Qualifications

• Bachelor's degree or equivalent with at least one year of relevant experience.

Responsibilities

• Supports faculty and department admins in all stages of grant/contract life cycle.

Skills

Detail oriented

Organized

Strong communication

Interpersonal skills

Management of multiple priorities

Negotiation

Education

Bachelor's degree or equivalent combination with 1 year experience

Pre-award/post-award or contracting skills preferred

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

Job Summary

Provides direct administrative support for research-related activities at the institution. Ensures proposals are submitted in a timely manner, tracks approval process, follows up on grants/contracts signature, and sets up awards. Ensures efficient data management and provides guidance on grant and contract parameters. Manages compliance by working with IRB, IACUC, & COI. These responsibilities span all aspects of the grants/contracts award lifecycle and all elements of pre-award planning and evaluation of business processes. Works as a member of a cohesive pre- and post-award, and contracts team, providing well-rounded support. Serves as primary customer service contact to clients (Principal Investigators, Department Administrators, sponsors, etc.) on a wide range of pre-award, post-award, contracting, and reporting issues.

Education/Experience

• Bachelor's degree or an equivalent combination of education and experience with one year of experience from which comparable knowledge and skills can be acquired.

• Pre-award, post-award or contracting skills preferred.

Essential Functions

The OSP Administrator II is expected to work at either the technical or non-technical competency level indicated for the respective area of clinical trial contracts, including but not limited to confidential disclosure agreements, clinical trial agreements, collaboration agreements and data use/data sharing agreements.

• Supports faculty members and department administrators in the various stages of grant and/or contract life cycle.

• Demonstrates knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle is required. Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.

• Understands the negotiation, documentation, and financial grants management process related to each stage of the grant and/or contract life cycle.

• Reviews financial information to ensure budgets and terms agree with grant or contract documentation and compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle. Consults with supervisor as appropriate.

• Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle.

• Develops understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements.

• Provides support and guidance to stakeholders for grants and/or contracts entered into by the institution. Demonstrates a basic understanding of concepts and principles of contracts and grants, with a strong desire and motivation to gain additional knowledge and expertise.

• Demonstrates knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded. Demonstrates strong communication skills with a desire to improve skills to provide good customer care.

• Represents and promotes the institution's research activities at meetings.

• Maintains a positive working relationship with stakeholders and provides needed support during the contract’s life cycle.

• Assists and supports the formulation and implementation of policies and procedures relating to the administration of contracts.

• Performs other related duties incidental to the work described herein.

Skills/Qualifications

• Highly detail oriented Highly organized with a focus on teamwork, creating usable and accessible administrative tools

• Ability to complete tasks efficiently and independently

• Ability to learn changing technologies related to grants and contracts management

• Strong planning and organizational skills with the ability to manage multiple priorities/deadlines

• Demonstrated proficiency in Microsoft Office, Word, Excel, PowerPoint applications

• Ability to understand, interpret and apply laws, regulations, and policies

• Ability to learn and improve negotiation skills, composition and analysis of business contract terms and language

• Exceptional interpersonal, oral, and written communication skills to work effectively with a large and diverse constituency including senior leadership, faculty, support staff, granting agencies, and vendors

Work Environment

• Clean, well-lit, comfortable office environment

• May be subject to interruptions