Contract Administrator II

UTSW; Town of Texas (WI); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Paid Time Off

Retirement Programs

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center is seeking a contract and sourcing professional to lead and support procurement activities for medical/surgical products, equipment, and services. This hybrid role collaborates with end-users, GPOs, and Contracts Management to drive compliant sourcing and cost reduction initiatives.

The position emphasizes vendor relationship management, contract oversight, and strategic bidding processes, with a focus on adherence to policies and regulatory requirements.

Qualifications

• Education requirements: High School Diploma or equivalent, Associate's Degree, or Bachelor's Degree.
• Experience requirements: 4 years of administrative experience with High School diploma or equivalent, or 2 years with Associate's degree, or no experience required with Bachelor's Degree.

Responsibilities

• Facilitates the sourcing and contracting of medical/surgical products, equipment and services with end-users, GPOs, and Contracts Management.
• Responsible for ongoing vendor relationship and contract management.
• Coordinates with end-users in preparation of RFX and provides direction on sourcing approaches based on contract hierarchy and regulations.
• Implements a Value Based selection process positioning the Office of Purchasing as a trusted advisor.
• Reviews contracts to ensure terms align with UT Southwestern policies and procedures.
• Monitors contractors for HUB and insurance compliance.
• Provides effective record keeping for contract documents.
• Compiles information and responds to audit requests.
• Performs other duties as assigned.

Education

High School Diploma or equivalent

Associate's Degree

Bachelor's Degree

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under minimal direction to collaborate with end-users, Group Purchasing Organizations, and Contract Management for the sourcing of good and services. This position will lead and support sourcing and contracting activities in assigned categories.

This is a hybrid position with two days in office and remaining remote.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
• High School Diploma or equivalent or
• Associate's Degree or
• Bachelor's Degree
• Experience
• 4 years of administrative experience with High School diploma or equivalent or
• 2 years of administrative experience with Associate's degree or
• No experience required with Bachelor's Degree.

JOB DUTIES

• Facilitates the sourcing and contracting of medical/surgical products, equipment and services for UT Southwestern in collaboration with end-users, Group Purchasing Organizations, and Contracts Management in alliance with contract compliance and expense reduction initiatives.
• Responsible for ongoing vendor relationship and contract management.
• Coordinates with end-users in preparation of RFX and provides direction on recommended sourcing approaches based on Contract hierarchy and federal and state regulations.
• Implement a Value Based selection process and positions the Office of Purchasing as a trusted advisor.
• Review transactional data to identify opportunities resulting from improved pricing and verify expected outcomes after implementation.
• Coordinates contracts review and execution and tracks processes to fulfillment.
• Reviews contracts to ensure that terms are in accordance with UT Southwestern policies and procedures.
• Monitors contractors for HUB and insurance compliance in accordance with contractual requirements.
• Provides effective record keeping ensuring that all contract documents are readily assessable.
• Compile information and respond to internal and external audit requests.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.