Contract Administrator II

The University of Texas Southwestern Medical Center; Dallas (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement programs

Paid Parental Leave

Wellness programs

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas, TX seeks a Contract Administrator II to lead sourcing and contracting for medical and surgical products, equipment and services in collaboration with end-users, GPOs, and Contracts Management.

The role focuses on contract development, vendor management, and cost reduction, with experience in RFX, compliance with federal/state rules, and use of PeopleSoft, DocuSign, and Jaggaer; hybrid schedule with two days in office weekly.

Qualifications

• 4 years of administrative experience with High School diploma or equivalent.
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Responsibilities

• Facilitates sourcing and contracting of medical/surgical products, equipment, and services with end-users and GPOs.
• Responsible for ongoing vendor relationships and contract management.
• Coordinates with end-users in preparation of RFX and provides direction on sourcing approaches.
• Implements a Value Based selection process and positions the Office of Purchasing as a trusted advisor.
• Reviews transactional data to identify opportunities for better pricing and verifies outcomes.
• Coordinates contract reviews and execution and tracks processes to fulfillment.
• Reviews contracts to ensure terms align with UT Southwestern policies.
• Monitors contractors for HUB and insurance compliance per contract.
• Maintains records so contract documents are accessible.
• Compiles information and responds to internal and external audits.
• Performs other duties as assigned.

Skills

Contract management

Vendor relations

Sourcing

RFX

Procurement

PeopleSoft

DocuSign

Jaggaer

Healthcare procurement

Contract compliance

Education

High School diploma or equivalent

Associate's Degree

Bachelor's Degree

Tools

PeopleSoft

DocuSign

Jaggaer

Excel

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

The Contract Administrator II works under minimal direction to collaborate with end-users, Group Purchasing Organizations, and Contract Management for the sourcing of good and services. This position will lead and support sourcing and contracting activities in assigned categories.

Contract development, project management and procurement experience is preferred. Candidates should also be familiar with Microsoft Office and have experience with PeopleSoft, DocuSign and Jaggaer. Prior experience in a healthcare setting is preferred.

This position falls under a hybrid work schedule with two days per week in office and as needed.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education
  High School Diploma or equivalent or
  Associate's Degree or
  Bachelor's Degree
• Experience
  4 years of administrative experience with High School diploma or equivalent or
  2 years of administrative experience with Associate's degree or
  No experience required with Bachelor's Degree.

JOB DUTIES

• Facilitates the sourcing and contracting of medical/surgical products, equipment and services for UT Southwestern in collaboration with end-users, Group Purchasing Organizations, and Contracts Management in alliance with contract compliance and expense reduction initiatives.
• Responsible for ongoing vendor relationship and contract management.
• Coordinates with end-users in preparation of RFX and provides direction on recommended sourcing approaches based on Contract hierarchy and federal and state regulations.
• Implement a Value Based selection process and positions the Office of Purchasing as a trusted advisor.
• Review transactional data to identify opportunities resulting from improved pricing and verify expected outcomes after implementation.
• Coordinates contracts review and execution and tracks processes to fulfillment.
• Reviews contracts to ensure that terms are in accordance with UT Southwestern policies and procedures.
• Monitors contractors for HUB and insurance compliance in accordance with contractual requirements.
• Provides effective record keeping ensuring that all contract documents are readily assessable.
• Compile information and respond to internal and external audit requests.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Copyright 2017.The University of Texas Southwestern Medical Center5323 Harry Hines Blvd., Dallas, Texas 75390Phone [phone]