CONTRACT ADMINISTRATOR I/II

Seminole Electric Cooperative, Inc.; Tampa (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Seminole Electric Cooperative, Inc. is seeking a Contract Administrator I/II to prepare, evaluate, and manage contracts to meet procurement needs while complying with Board policies and RUS requirements.

The role supports bid processes, negotiates terms to reduce risk, and coordinates with vendors, A/P and internal teams to keep funding and schedules on track, including contract amendments and change orders. Mentors junior buyers and ensures policy conformance.

Qualifications

• Bachelor's degree in Business, Engineering, or related field; 1 year of experience may substitute for each year of education.
• Background in administration of procurement, contracts, and bid processes is a plus.
• Familiarity with formal bidding, bid evaluation, and contract award processes.

Responsibilities

• Assist in selecting Contractors/Vendors and prepare bid packages, bid openings, and pricing analysis.
• Review contracts for pricing, schedules, performance criteria, and risks.
• Negotiate commercial terms to reduce SECI risk.
• Support vendor qualification and bid analysis process (BQQ).
• Prepare contracts, Purchase Orders, amendments, and change orders.
• Coordinate with Accounts Payable to resolve problem invoices and delays.
• Prepare board documents and manager/director presentations.
• Mentor Buyers and ensure conformance with SECI policies and RUS requirements.

Skills

Contract administration

Negotiation

Vendor management

Analytical skills

Microsoft Office

Attention to detail

Communication

Education

Bachelor's degree in Business/Engineering/related field

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

CONTRACT ADMINISTRATOR I/II

Full Time Supply Tampa, FL, US

2 days ago Requisition ID: 1578

Position Summary Description

Position objective is to prepare, evaluate, execute and manage the Contracts required to satisfy the Cooperative's needs in a timely manner while complying with SECI’s Board Policies, Procedures, Practices and any RUS requirements. Ensures fairness from the procurement process. Develops Contract pricing based on the Specification and/or scope or work. Reviews the Specification and ensures performance criteria and other critical elements (i.e. Schedules) are established when possible. Negotiates commercial terms and conditions with the goal of reducing SECI risk. Supports the Contractor/Vendor qualification (BQQ) process to help evaluate prospective bidders' ability to supply and capacity to perform.

Essential Functions

• Assists in the selection of Contractors/Vendors for establishment of bid lists, prepares quotes, RFI’s & bid packages, conducts formal bid openings, prepares bid summary and pricing analysis, prepares risk analysis based on commercial terms, coordinates technical recommendations, prepares Contract and Purchase Order (PO) recommendations for award (RFA), prepare additional funding requests (RFAF), issues executed PO’s, Contracts, Amendments and Change Orders all per SECI’s policy, procedures and practices.
• Maintains basic working knowledge of contract law, regulations and RUS requirements as applicable to SECI requirements.
• Reviews reports of contract expenditures to track actual changes and work with various departments to add funds to cover anticipated costs prior to contract expiration date.
• Assists with claims settlements with vendors/contractors when discrepancies exist and makes decisions within authority or recommendations resolution to management for implementation.
• Prepares transmittal letters to Contractors/Vendors, A&E firms and RUS for signature as required.
• Works with users and Accounts Payable to resolve problem invoices that cause delays in vendor payments or lost prompt payment discounts.
• Develops presentations, at the request of the Manager/Director.
• Distributes contract expiration/funding reporting to users to facilitate a consistent stable reliable supply.
• Supports the preparation of Board documents as required.
• Acts as a mentor to Buyers.
• Maintains basic knowledge of contract conformation including negotiating commercial terms, resolving technical issues, establishing strong pricing structures and reducing risk (incorporating site administrative. and insurance requirements) while meeting all SECI and RUS requirements.
• Performs other duties as applicable to the position or as assigned.

Qualifications and Education Requirements

Bachelor's Degree in Business, Engineering, and/or related field required. One (1) year of relevant work experience may be substituted for each one (1) year of education requirement.

Candidates the following experience may be considered for the for the Contract Administrator II-level position: Four (4) or more years of increasingly responsible experience in Contracts and/or Contract Administration may be considered Background in administration of supply, service and construction, capital equipment contracts including preparation of proposals, proposal evaluation, negotiation, Contract conformance and Contract award is required. Must be knowledgeable in formal bidding procedures, bid analysis, NPV calculations including Equipment life-cycle cost analysis, milestone schedule development, and contract award processes.

Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional

• Purchase order processing
• Basic contract administration/negotiation
• Proficiency with Microsoft Office applications
• Effective verbal/nonverbal, listening and written communications
• Interpersonal skills
• Detail oriented
• Organizational skills
• Analytical skills

Physical Requirements

Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report.

Working Conditions

Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. Fieldwork may involve visits to construction sites, power plants and conferences.

“Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”