Contract Administrator - GSA & SEWP

Darley; Itasca (IL); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

PTO

Health & Wellness Reimbursement

401K with match and profit sharing

Dental

Job summary

W.S. Darley & Co, headquartered in Itasca, IL, is seeking a Contract Administrator for its Defense Division to manage GSA, SEWP, and IDIQ contracts from quote to order fulfillment.

You will liaise with sales, accounting, purchasing, suppliers, and government customers to ensure compliance and optimize contract utilization. The role includes audits, reporting, and process improvements.

Qualifications

• Bachelor’s degree or relevant work experience.
• High-velocity multi-tasking capability.
• Cross-functional collaboration with sales, accounting, purchasing, suppliers, and government customers.

Responsibilities

• Administer and maintain GSA Schedule, SEWP, and other IDIQ contracts.
• Evaluate new products and suppliers for contract inclusion.
• Serve as primary contact for contract inquiries from customers, suppliers, and internal stakeholders.
• Ensure compliance with contract terms, federal regulations, and company policies.
• Maintain complete contract files, correspondence, modifications, and documentation.
• Assist with contract modifications (products, pricing, admin changes).
• Prepare and submit monthly TDR and other contract reports.
• Track contract sales, reporting requirements, and performance metrics.
• Support internal and external audits for GSA, SEWP, and IDIQ contracts.
• Attend monthly IDIQ review meetings and produce monthly deliverable reports.
• Identify process improvements to streamline contract administration.
• Provide backup for GSA Manager as needed.

Skills

Excel

Outlook

Time management

Detail oriented

Education

Bachelor’s degree

Job description

Description

W.S. Darley & Co is seeking a Contract Administrator for our Defense Division to join our Team!

The Contract Administrator is responsible for the administration, maintenance, and compliance of General Services Administration (GSA), NASA SEWP VI (SEWP), and other IDIQ contract vehicles. This role supports contract operations from quote generation through order fulfillment, contract reporting, modifications, compliance management, and business development activities. The Contract Administrator serves as a key liaison among sales, accounting, purchasing, suppliers, and government customers to ensure contract requirements are met while maximizing contract utilization and operational efficiency.

About W.S. Darley & Co

Founded in 1908, W.S. Darley & Co. (Darley) remains a family owned and operated business, supplying the highest quality equipment solutions to its military and first responder customers. With origins in the equipment distribution and Midwest manufacturing, Darley offers a family of leading innovate emergency equipment brands and innovative solutions. Darley prides itself on delivering the highest quality solutions and services from its corporate headquarters in Itasca, IL and its’ ISO 9001:2015 certified manufacturing operations in Chippewa Falls, WI and Janesville, IA.

Darley Defense, a division of the W.S. Darley company, specializes in using existing contracts to distribute products and services to the Federal Government. Darley Defense specializes in special operational equipment and fire and emergency services.

Requirements

Contract Administration & Compliance

• Administer and maintain GSA Schedule, SEWP, and other IDIQ contract vehicles.
• Support the evaluation of new products and suppliers for inclusion on GSA, SEWP, and other IDIQ contracts.
• Serve as a point of contact for contract-related inquiries from customers, suppliers, and internal stakeholders.
• Ensure compliance with contract terms, federal regulations, and company policies.
• Maintain complete and accurate contract files, correspondence, modifications, and supporting documentation.
• Assist with contract modifications, including product additions, deletions, pricing updates, and administrative changes.
• Prepare and submit monthly Transactional Data Reporting (TDR) and other required contract reports.
• Track contract sales, reporting requirements, and contract performance metrics.
• Support internal and external audits related to GSA, SEWP, and other government contract vehicles.
• Attend monthly IDIQ review meetings and maintain monthly contract deliverable reports.

Process Improvement

• Identify opportunities to improve contract administration workflows and eliminate process inefficiencies.

Backup Responsibilities

• Serve as backup for the GSA Manager during planned and unplanned absences.
• Support continuity of contract operations and reporting activities.
• Order entry, quote creation, acknowledgements, credit card receipts.
• Strong communication with accounting, purchasing and suppliers to complete admin duties
• Input of GSA and IDIQ tracking. Filling monthly (TDR) Transactional Data Report

Supervisory Responsibility

This position has no supervisory responsibility today.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.

Travel

This position currently does not require travel, unless determined for work related necessity.

Essential Qualifications

Education

Bachelor’s degree or relative work-related experience

Experience

• High-velocity multi-tasker
• Cross-Functional collaborator

Skills

• Excel, outlook experience
• Effective communication skills
• Time management skills
• Detail orientated

Compensation

$70,000-$80,000 base salary

Benefits

• PTO
• Paid Holidays
• Tuition Reimbursement
• Health & Wellness Reimbursement
• Medical
• Dental
• Vision
• Life & Disability
• HSA with Darley contribution
• FSA
• 401K/Roth with match and profit sharing
• Darley paid life insurance

AAP/EEO Statement

Darley is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law