Contract Administrator - Goldenvoice

Aeg-Worldwide; Los Angeles (CA); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k plan with employer match

Job summary

AEG is seeking a Contract Administrator to support legal, booking, operations, accounting, and production teams in reviewing and negotiating artist, venue, co-promotion, vendor, and location agreements for events. This position will work with the accounting team to process wire requests and deposits and review insurance requirements as needed.

The role requires attention to detail, strong communication, and the ability to manage multiple contracts while ensuring accuracy and timely execution.

Qualifications

• A minimum education level of: High school diploma or equivalent (Bachelor of Arts/Sciences Degree Preferred)
• Years of related work experience: 1+
• Basic knowledge of contract administration and legal language
• Strong attention to detail and highly organized
• Ability to compare/analyze documents
• Strong written and verbal communication skills
• Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
• Ability to prioritize, multi-task and perform well under pressure

Responsibilities

• Review and edit artist contracts including issuing, mark-up, receipt and processing. Collect all pertinent information related to the agreement, clarify data points and disseminate to talent buyer and artist management teams.
• Review venue, vendor, co-promotion, and location agreements. Submit edited contract to supervisor, talent buyer, or general manager of venue for approval and issue to venue, vendor, co-promoter, or other party, as appropriate.
• Initiate wire requests/deposits due under artist agreements and submit for approval. Follow up for confirmation in timely manner to process with accounting department.
• Review contractual insurance requirements for potential risks or special circumstances. Amend insurance provision(s) of the agreement to include additional information and coverage as needed.
• Develop and update contract process, create new ways to disseminate information. Ensure that all show files are up to date with new or revised contracts and insurance certificates.
• May be responsible for helping to train new employees in contract administration and creating resources for training.
• May work with other teams and areas (e.g., exhibitors) to ensure various paperwork is completed correctly.

Skills

Attention to detail

Strong communication

Microsoft Office

Adobe software

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

Overview

Company Information For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

The Contract Administrator will work closely with legal, booking, operations, accounting, and production teams to review, edit, and negotiate artist, venue, co-promotion, vendor, and location agreements needed for Company events (one-off shows and festivals). This position will work closely with other team members and the team Manager. Additionally, this position will work closely with the accounting team to process wire requests and deposits for artists. The Contract Administrator will also, in consultation with the company’s risk department on an as-needed basis, review insurance requirements in various agreements to ensure needs are met on a case-by-case basis.

Essential Functions

• Review and edit artist contracts including issuing, mark-up, receipt and processing. Collect all pertinent information related to the agreement, clarify data points and disseminate to talent buyer and artist management teams.
• Review venue, vendor, co-promotion, and location agreements. Submit edited contract to supervisor, talent buyer, or general manager of venue for approval and issue to venue, vendor, co-promoter, or other party, as appropriate.
• Initiate wire requests/deposits due under artist agreements and submit for approval. Follow up for confirmation in timely manner to process with accounting department.
• Review contractual insurance requirements for potential risks or special circumstances. Amend insurance provision(s) of the agreement to include additional information and coverage as needed.
• Develop and update contract process, create new ways to disseminate information. Ensure that all show files are up to date with new or revised contracts and insurance certificates.
• May be responsible for helping to train new employees in contract administration and creating resources for training.
• May work with other teams and areas (e.g., exhibitors) to ensure various paperwork is completed correctly.

Required Qualifications

• A minimum education level of: High school diploma or equivalent (Bachelor of Arts/Sciences Degree Preferred)
• Years of related work experience: 1+
• Basic knowledge of contract administration and legal language
• Strong attention to detail and highly organized
• Ability to compare/analyze documents
• Strong written and verbal communication skills
• Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
• Ability to prioritize, multi-task and perform well under pressure

Payscale: $23.75 - $27.54

Bonus: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: We offer a comprehensive benefits package that includes medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

EEO Statement AEG is an equal opportunity employer and will not discriminate against any individual on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. This policy covers all aspects of employment and is in accordance with applicable federal, state, and local laws.