Contract Administrator (D3-D4 TBD 112809)

State of Iowa; Des Moines (CA); Hybrid; USD 60,000 - 94,000; Full time

Benefits offered by this job

IPERS plan

Paid Holidays/Vacation/Sick Leave

Employee discount program

Hybrid work after probation

Job summary

State of Iowa, Juvenile Court Services, seeks a Contract Administrator to manage contracts for JCS Districts 3 and 4, draft and oversee procurement processes, and track district budgets. The role may offer hybrid work after probation and involves coordinating with vendors and stakeholders across multiple offices in Iowa.

The incumbent will prepare, negotiate, review, and administer contracts to ensure compliance with legal requirements and organizational objectives, while maintaining

Qualifications

• Bachelor’s degree required in business admin, contract mgmt, accounting, finance, econ, statistics, math, public admin, or related field.
• Ability to read, analyze, and interpret legal documents, financial reports, and technical documents.
• Knowledge of purchasing and supply chain procedures and government accounting concepts (GAAP).
• Experience with contract management, procurement processes, and contract milestones.

Responsibilities

• Ensure contract compliance with laws, policies, and procedures; identify risks and mitigation.
• Draft and administer contracts to ensure terms are met.
• Liaise with project stakeholders to ensure safe, proper project execution.
• Prepare reports on contract compliance, progress, and administration.
• Maintain accurate, organized contract records and track milestones, renewals, and deadlines.

Skills

Legal interpretation

Negotiation

Time management

Verbal communication

Written communication

Attention to detail

Contract knowledge

Budget tracking

Procurement

Vendor liaison

Education

Bachelor's degree

Job description

Posting number: 27-00737

Department: 444 Judicial

Job classification: GENERIC CLASS SPEC

Posting type: Open

Categories: Administration, Legal, Project Management

Summary

Juvenile Court Services, State Court Administration, within the Iowa Judicial Branch, seeks applicants for a Contract Administrator. This position will be located in one of the JCS Offices within JCS Districts 3 and 4; possible office locations include in Sioux City and Council Bluffs, Iowa. The specific location for this position will depend upon selection of the successful candidate. This position may qualify for hybrid work after successful completion of probationary period.

Under the supervision of the JCS Contract Administration Supervisor, this individual will be responsible for administering and tracking a district allocation, drafting and overseeing the district’s service contracts for JCS Districts 3 and 4 and overseeing assigned statewide contracts. This position will prepare, negotiate, review, oversee, and administer contracts including both formal and informal procurement processes as well as contract terms to ensure contracts conform to legal requirements and meet objectives; additionally, this position establishes and accurately tracks an annual district budget, as well as each assigned contractual budget.

The successful candidate will have strong organizational skills, time management skills, and sharp attention to detail. This position will be able to communicate professionally in person, virtually and on the phone with a variety of vendors and stakeholders. This person will be able to maintain confidential and sensitive information. This position may occasionally be required to travel outside the assigned judicial districts.

What’s in it for you

• Collaborative, positive professional work environment
• Opportunities to make a widespread difference in the Iowa communities
• Excellent benefits package
• Paid Holidays/Vacation/Sick Leave
• Iowa Public Employees’ Retirement System (IPERS) plan
• Employee discount program
• Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program.

The pay range for this position is $59,737.60 - $94,432.00 annually. This is a non-contract, FLSA-exempt position. The starting salary for new state employees is expected to be at the base of the pay range. Adjustments may be made if the successful candidate has relevant experience.

Position classification is determined as the ‘best fit’ of the duties assigned to and performed by a position. This position is classified as a Contract Administrator as summarized below.

Summary

Prepare, negotiate, review, and oversee contracts and terms to ensure the contracts conform to legal requirements and objectives.

Examples of Duties and Responsibilities

• Ensure contract compliance with legislation, policies, and procedures. Identify potential risks associated with contract terms. Recommend adjustments and mitigation strategies.
• Draft and administer contracts with contracting parties to ensure compliance with the terms of the contract.
• Liaise with the Iowa Judicial Branch project stakeholders to ensure the projects are executed safely and properly.
• Prepare reports and data regarding contract compliance, progress, and administration.
• Maintain accurate and organized records of all contracts.
• Track contract milestones, deliverables, renewals, and deadlines. Monitor contract performance and resolve any issues.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to read, analyze, and interpret legal documents, financial reports, and technical documents.
• Knowledge of legal requirements and execution of contracts.
• Knowledge of purchasing and supply chain procedures.
• Knowledge of a government accounting environment.
• Effective negotiation skills.
• Ability to meet deadlines and manage time effectively.
• Verbal and written communication skills.
• Attention to detail.

The Iowa Judicial Branch is an Equal Employment Opportunity (EEO) employer. Applicants may review the Equal Employment Opportunity Utilization Report from the Iowa Judicial Branch website as part of our commitment to transparency and compliance with federal and state regulations. Please go to www.iowacourts.gov and click on the Careers page.

Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services – Human Resources Enterprise.

Qualifications

The incumbent must meet the minimum requirements to qualify for the position.

1. Bachelor’s degree from an accredited college or university in business administration, contract management, accounting, finance, economics, statistics, math, public administration, or a closely related field.

Supplemental Information

Preferred Qualifications

• Experience with formal and informal Requests for Procurement processes.
• Experience or familiarity with drafting, revising, and tracking contract milestones.
• Experience establishing, maintaining and documenting an annual budget.
• Experience determining accuracy and appropriate supporting documentation for invoices/claims as required by State law(s), Administrative Rule(s), or Court Rule(s) .
• Experience applying a document retention schedule.
• Knowledge of generally accepted governmental accounting principles… (GAAP)
• Experience conducting audits or compliance reviews.
• Experience compiling statistical data and reports.
• Knowledge of state laws and administrative rules.