Judicial Operations Clerk (D1 Black Hawk 112238)

State of Iowa; Waterloo, Iowa (IA, LA); On-site; USD 46,000 - 72,000; Full time

Benefits offered by this job

Collaborative work environment

IPERS plan

Paid Holidays/Vacation/Sick Leave

Employee discount program

Public student loan repayment program

Job summary

The 1st Judicial District of the Iowa Judicial Branch seeks a Judicial Operations Clerk in the Black Hawk County Clerk of Court Office in Waterloo, Iowa. The role provides clerical support and customer service to ensure efficient court operations and maintain the integrity of court records.

This position processes case-related documents, assists court users in person and by phone, and supports judges, attorneys, law enforcement, and other agencies with case information and processing.

Qualifications

• High school diploma (or high school equivalency diploma).
• 1 year of full-time equivalent professional office experience in business support, court, or legal support.
• Experience may be substituted with 30 semester hours or academic equivalence.
• Ability to travel and maintain confidentiality.

Responsibilities

• Provide customer service to the general public, attorneys, and court employees.
• Assist court users with resources, equipment, and services.
• Process routine court operations, paper and electronic filings.
• Review, update, and publish information and documents for completeness and accuracy.
• Perform basic bookkeeping and cashier duties.
• Assist courtroom preparations and digital recording management software.

Skills

Customer service

Clerical

Attention to detail

Verbal and written communication

Confidential data handling

Travel ability

Time management

Education

High school diploma or equivalent

30 semester hours of college coursework

Tools

Basic computer software

Cashier/bookkeeping systems

Job description

The 1st Judicial District of the Iowa Judicial Branch is seeking applicants for a Judicial Operations Clerk in the Black Hawk County Clerk of Court Office, located in Waterloo, Iowa. This position provides clerical support and customer service to ensure efficient court operations and maintain the integrity of court records.

This position is responsible for processing case-related documents such as orders, warrants, applications, motions, complaints, bonds, exhibits, and other official case and court-related documents and media to support accurate records and efficient court operations. This position will provide in-person and phone-based customer service to assist court users with requests pertaining to court-related matters, including assistance with case-related questions, processing and recording payments, and providing copies. This position also supports judges, attorneys, law enforcement, and other agencies with case-related information and processing. This position may occasionally support courtroom operations such as jury trials and proceedings.

The successful candidate will be able to learn and navigate court record specific computer programs and technology. This position will have the ability to professionally communicate in person and on the phone with a variety of court users. The successful candidate will have keen attention to detail to maintain the accuracy and integrity of court records. This position may occasionally travel to other counties within the judicial district.

What's in it for you:

• Collaborative, positive professional work environment
• Opportunities to make a widespread difference in the Iowa communities
• Excellent benefits package
• Paid Holidays/Vacation/Sick Leave
• Iowa Public Employees' Retirement System (IPERS) plan
• Employee discount program
• Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program.

The pay range for this position is $21.98 - $34.74per hour. This is a contract-covered, FLSA non-exempt position. The starting salary for new state employees is expected to be at the base of the pay range. Adjustments may be made if the successful candidate has relevant experience.

Position classification is determined as the 'best fit' of the duties assigned to and performed by a position. This position is classified as a Judicial Operations Clerk as summarized below.

Summary

Perform customer service, clerical, and administrative work necessary for court operations.

Examples of Duties and Responsibilities

• Provide customer service by responding to inquiries from the general public, attorneys, and court employees.
• Assist court users with resources, equipment, and services.
• Perform routine court operations paper and electronic documentation tasks and filing in accordance with established procedures.
• Review, process, update, and publish information, documents, files, orders, warrants, judgment notifications, and other materials for completeness and accuracy.
• Perform basic bookkeeping and accounting tasks, including cashier duties and processing.
• Assist courtroom preparations for appropriate proceedings, including electronic device setup and digital recording management software use.
• Provide office support such as maintaining organization, equipment, and supplies.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Familiarity and understanding of court operation support, record keeping, and filing.
• Basic computer database, software, and math skills.
• Ability to secure confidential data and maintain confidentiality.
• Ability to prioritize work and meet deadlines.
• Verbal and written communication skills.
• Attention to detail.
• Reliable transportation and the ability to travel.

The Iowa Judicial Branch is an Equal Employment Opportunity (EEO) employer.

Applicants may review the Equal Employment Opportunity Utilization Report from the Iowa Judicial Branch website as part of our commitment to transparency and compliance with federal and state regulations. Please go to www.iowacourts.gov and click on the Careers page.

The Iowa Judicial Branch is an E-Verify employer.

This position is covered by a Collective Bargaining Agreement (CBA) with Public Professional and Maintenance Employees, Local Union #2003, IUPAT (PPME).

The incumbent must meet the minimum requirements to qualify for the position.

1. High school diploma (or high school equivalency diploma).

1. One (1) year of full-time equivalent professional office experience in business support, court, or legal support.

Experience may be substituted with related education on the basis that successful completion of thirty (30) semester hours or academic equivalent equals one year of experience.

Additional Information

May be designated to give bond per Iowa Code §602.8101.3

Preferred Qualifications

• Experience with court or legal process or terminology
• Experience with accurate record keeping
• Basic experience with cashier or bookkeeping responsibilities
• Experience securing confidential information
• Professional office experience
• Attention to detail