Contract Administrator - Contract to Hire

Toshiba; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Toshiba America, Inc. is seeking a detail-oriented Contract Administrator to support the preparation, review, negotiation, administration, and management of a wide range of commercial agreements.

This role helps ensure contractual compliance, mitigates risk, maintains accurate contract records, and supports internal stakeholders throughout the contract lifecycle. The ideal candidate demonstrates strong contract review and redlining skills, sound business judgment, and the ability to balance

Qualifications

• Paralegal certification or JD/LLM.
• At least 4 years' experience in contract administration.
• Experience preparing, reviewing, administering, and maintaining contracts.
• Proficiency in Microsoft Word with redlining abilities.

Responsibilities

• Prepare, review, administer, and maintain a variety of commercial contracts.
• Review, redline, negotiate, and process NDAs and standard agreements.
• Apply negotiation guidelines and escalate high-risk terms to Legal.
• Maintain accurate contract records and ensure policy compliance.
• Collaborate with attorneys, business units, suppliers, customers, and partners.
• Support negotiations with customers, suppliers, and strategic partners.
• Verify contract data and supporting documents for accuracy.
• Review documents for contractual, formatting, and grammatical accuracy.

Skills

Attention to detail

Risk assessment

Negotiation support

Communication

Education

Paralegal Certification

JD / LLM

Tools

Ironclad

Microsoft Word (redlining)

Job description

We are Toshiba. We have an unwavering drive to make and do things that lead to a better world.

Founded in 1965, Toshiba America, Inc. (TAI) is a subsidiary of the globally renowned Toshiba Corporation based in Tokyo. As the holding company for three Toshiba operating companies, TAI offers a wide array of products and solutions across the commercial, energy, and industrial sectors. Together with our subsidiaries, we form the Toshiba Americas Group, which is committed to technological innovation and excellence.

Our Commitment to the Future

At Toshiba America, we are guided by the principle “Committed to People, Committed to the Future.” This core philosophy shapes our strategies and actions as we strive to build a better, more sustainable world. In an era of climate change, resource depletion, and social inequality, we aim to ensure safety, security, and environmental stability for all.

Position Summary

Toshiba is seeking a detail-oriented and business-minded Contract Administrator to support the preparation, review, negotiation, administration, and management of a wide range of commercial agreements. This role helps ensure contractual compliance, mitigates risk, maintains accurate contract records, and supports internal stakeholders throughout the contract lifecycle. The ideal candidate demonstrates strong contract review and redlining skills, sound business judgment, and the ability to balance operational needs with corporate risk tolerance.

Key Responsibilities

• Prepare, review, administer, and maintain a variety of commercial contracts.
• Review, redline, negotiate, and process routine Non-Disclosure Agreements (NDAs) and other standard form agreements.
• Apply approved negotiation guidelines and fallback positions to contract reviews and negotiations.
• Identify contractual risks and elevate non-standard or high-risk provisions to Legal Counsel when appropriate.
• Maintain accurate contract records and ensure compliance with established contract management processes.
• Collaborate with attorneys, business units, suppliers, customers, and external counterparties to facilitate contract execution and issue resolution.
• Support negotiations involving customers, suppliers, and strategic business partners.
• Verify legal entity information, contract data, and supporting documentation for accuracy and completeness.
• Review documents for contractual, formatting, and grammatical accuracy.

Contracts Managed

• Non-Disclosure Agreements (NDA's)
• Renewals
• Procurement Contracts
• Statements of Work (SOW's)
• Amendments
• Lien Waivers
• Terminations
• Standard Form Agreements

Required Qualifications

• Paralegal Certification and/or Degree in Paralegal Studies, Juris Doctor (JD), or Master of Laws (LLM).
• Minimum of four (4) years of experience in contract administration, contract management, legal operations, procurement, sales operations, or a related function.
• Experience preparing, reviewing, administering, and maintaining business contracts.
• Proficiency in Microsoft Word, including redlining and document revision capabilities.

Preferred Qualifications

• Experience with Contract Lifecycle Management (CLM) systems, contract repositories, workflow management tools, reporting, data quality review, and stakeholder support.
• Familiarity with CLM platforms such as Ironclad.
• Experience in a manufacturing environment.
• Comfort using AI and modern technology to assist with contract review and administration activities.

Knowledge, Skills & Abilities

• Strong attention to detail with the ability to identify inconsistencies, missing provisions, and unfavorable contract language.
• Understanding of core NDA provisions, including confidentiality obligations, term, purpose, disclosure requirements, governing law, venue, and recipient restrictions.
• Strong risk assessment and decision-making capabilities with the judgment to recognize issues requiring legal review.
• Excellent written and verbal communication skills with the ability to clearly explain negotiation positions, revisions, and business impacts.
• Ability to work independently while following established playbooks, workflows, and corporate policies.
• Strong organizational skills and commitment to maintaining accurate contract records and data integrity.

Characteristics of Success

• Reviews and redlines agreements accurately and efficiently.
• Protects company confidential information and intellectual property.
• Applies sound judgment during negotiations while recognizing when attorney involvement is necessary.
• Fosters strong stakeholder relationships while maintaining compliance with company standards, policies, and procedures.