Contract Administrator - Aviation

STV, Inc.; Los Angeles (CA); On-site; USD 91,976 - 105,116; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Paid Holidays

Back-Up Dependent Care

Job summary

STV is seeking an experienced Contract Administrator - Aviation to join our PM/CM team in Los Angeles, CA. The role is an on-site full-time position supporting an aviation client, with responsibilities spanning procurement packaging, bid management, and compliance.

The ideal candidate will have strong communication skills, attention to detail, and proficiency in MS Excel/Word/Adobe Acrobat. Bachelor’s degree is preferred, and the environment is highly administrative with audits and strict policy

Qualifications

• Bachelor's degree preferred (relevant field preferred)
• 1-6 years of experience relevant to the position description
• Knowledgeable of standard contract terms and conditions
• Proficient with Microsoft Excel, Word, and Adobe Acrobat
• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity
• Must be detail-oriented and organized
• Must be a fast learner and logical thinker
• Must be focused on quality and accuracy
• Excellent communications skills, both written and verbal
• Ability to accurately track and report status when managing concurrently running projects

Responsibilities

• Coordinate with project management personnel to develop and prepare procurement packages
• Management of competitive bidding/selection processes from planning through award
• Adhere to policies, procedures, templates, and applicable laws
• Reporting, tracking, and quality control for assigned procurements processes
• Manage multiple concurrent procurement processes with various stakeholders
• Work in the PMO Office with no hybrid/remote opportunity
• Maintain high attention to detail under audits

Skills

Microsoft Excel

Microsoft Word

Adobe Acrobat

Communication skills

Attention to detail

Organization

Fast learner

Education

Bachelor's degree

Tools

Electronic bidding software

Project management software

Job description

STV is seeking an experienced Contract Administrator - Aviation to join our PM/CM team to support one of our aviation clients in Los Angeles, CA.

The right candidate will have strong technical skills while also being a strong communicator and able to work with team members at any time. The role is an on-site full-time.

Responsibilities

As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of the following:

• Coordination with project management personnel at the PMO and College sites to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers

• Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e., preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents)

• Based on workload and department resources, at the sole discretion of the department supervisor, a variety tasks and responsibilities may be assigned and or change over time to best serve the needs of the district

• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role

• Reporting, tracking, and quality control for assigned procurements processes

• Responsibility for multiple concurrent procurement processes with various stakeholders. This is a heavily administrative role, and applicants should understand this would not include supervising others performing these functions

• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external, accordingly applicants should strongly consider whether this would be a good fit

• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy

Qualifications

• Bachelor's degree preferred (relevant field preference above others)

• 1-6 years of experience relevant to the position description

• Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis

• Knowledgeable of standard contract terms and conditions

• Proficient with Microsoft Excel, Word, and Adobe Acrobat

• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity

• Must be detail-oriented and organized

• Must be a fast learner and logical thinker

• Must be focused on quality and accuracy

• Excellent communications skills, both written and verbal

• Ability to accurately track and report status when managing concurrently running projects

Preferred Qualifications:

• Experience with an electronic bidding software

• Experience with alternate project delivery methods such as Design-Build

• Experience with project management software

Note: This position is not eligible for sponsorship

Compensation Range:

$91,976.90 - $105,116.46

STV offers the following benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (starting at 16 days)
• Paid Holidays (9 days)
• Back-Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.