Contract Administrator

Big Impact Tech (BIT); Washington (District of Columbia); On-site; USD 120,000 - 150,000; Full time

Job summary

Big Impact Tech (BIT) in Washington, DC is seeking a Senior Contracts Administrator to lead and scale our contracts function across a growing portfolio of DoD, DHS, and civilian agencies.

This role goes beyond traditional contract administration—it's a mission-critical position responsible for managing subcontract structures, task order execution, and protecting BIT’s workshare and revenue position within prime-sub environments.

Qualifications

• Bachelor’s degree or higher in business, Contracts, or related field.
• 6-10+ years of federal contracts experience is required.
• Strong knowledge of FAR/DFARS and agency regulations.
• Experience with flow-downs, subcontracting, and TOs.

Responsibilities

• Lead full lifecycle of contracts and subcontracts from award to closeout.
• Oversee T&M, FFP, and cost-type contract structures.
• Ensure compliance with FAR/DFARS and agency regulations.
• Administer contract funding, CLIN structures, invoicing alignment, and POP tracking.
• Draft and negotiate Subcontract Agreements, Task Orders, and NDAs.
• Manage the full subcontract lifecycle, including onboarding and compliance.
• Serve as contracts lead for Task Order execution, including LIAT mapping and labor alignment.

Skills

FAR/DFARS

Subcontracting & flow downs

Task Orders & modifications

Proposal development & negotiations

Stakeholder management

Contract lifecycle management

Education

Bachelor’s degree in business, Contracts, or related field

Job description

Senior Contracts Administrator Company: Big Impact Tech (BIT)

Clearance: Ability to Obtain

Position Overview

Big Impact Tech (BIT) is seeking a Senior Contracts Administrator to lead and scale our contracts function across a growing portfolioof federal programs supporting DoD, DHS, and civilian agencies.

This role goes beyond traditional contract administration - it is a mission-critical position responsible for managing subcontract structures, controlling task order execution, and protecting BIT’s workshare and revenue position within prime-sub environments.

The ideal candidate understands how to operate within flow down subcontracting models, while balancing compliance, speed, and business strategy.

Key Responsibilities

Contracts Lifecycle Management

• Manage full lifecycle of contracts and subcontracts including:
• Award, execution, administration, and closeout
• T&M, FFP, and cost-type contract structures
• Ensure compliance with FAR, DFARS,and agency-specific regulations
• Administer contract funding, CLIN structures, invoicing alignment, and POP tracking

Subcontracts, Teaming Agreements & Task Order Management

• Lead drafting, negotiation, and execution of:
• Subcontract Agreements (flow down-based)
• Task Orders (TOs) under IDIQ/BPA vehicles
• Task Order Modifications (funding, POP, scope, labor changes)
• Teaming Agreements and NDAs
• Manage the full subcontract lifecycle, including:
• Subcontractor onboarding and compliance
• Workshare tracking and enforcement
• Funding alignment and incremental funding updates
• POP management and contract closeout
• Serve as the contracts lead for Task Order execution, ensuring:
• Accurate LCAT mapping, labor rates, and site designations
• Alignment between scope, staffing, and billing structure
• Proper issuance and administration of TOs to subcontractors
• Oversee and negotiate Task Order Modifications, including:
• Funding realignments and ceiling increases
• Scope and labor mix adjustments
• POP extensions and schedule changes
• Ensure all subcontract documents are aligned with prime contract flow downs and customer requirements
• Lead or support negotiations with primes and subcontractors
• Identify contractual, financial, and performance risks and provide mitigation strategies
• Review and redline contract terms to protect BIT's position

Proposal & Capture Support

• Analyze solicitations and identify contractual risks and requirements
• Draft proposal terms, conditions, assumptions, and exceptions
• Support pricing alignment with contract structures
• Partner with BD/Capture to ensure contract strategy aligns with win strategy

Compliance &Documentation

• Maintain complete, audit-ready contract files and documentation
• Track and manage:
• Modifications
• Contractual obligations
• Support internal and external audits

Cross-Functional Leadership

• Partner with:
• Finance (billing, funding, invoicing)
• Executive leadership (deal structuring)
• Act as the central authority on all contractual matters across programs

Required Qualifications

• Bachelor’s degree in business, Contracts, or related field
• 6-10+ years of federal contracts experience
• Strong expertise in:
• FAR / DFARS
• Subcontracting & flow downs
• Task Orders and contract modifications
• Experience supporting proposal development and negotiations
• Ability to manage multiple contracts in a fast-paced environment
• Strong communication and stakeholder management skills

Preferred Qualifications

• Experience working with large federal primes (SAIC, Booz Allen, ManTech, etc.)
• Experience with IDIQs ( GSA OASIS+, ASTRO, GWACs)
• JD, MBA, or certifications (CPCM, CFCM)
• Experience in a small business / growth-stage federal contractor