Contract Administrator

Lennar; Tampa, Northern (FL, KY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan with company 5%

Parental leave

Adoption assistance

Paid vacation and holidays

Home purchase discounts

Job summary

Lennar is seeking a Contract Administrator to support contract preparation, review, and administration for construction projects. The role involves paperwork, specifications, and coordinating with subcontractors and the accounting team to ensure timely payments and compliance.

Responsibilities include maintaining contract files, obtaining signatures, and managing change orders, with cross-training in the division as required by leadership.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• 1–3 years administrative experience.
• Notary preferred but not required.
• Advanced PC skills including Excel and scheduling software.
• Ability to meet multiple deadlines in a complex environment.
• Strong written, oral, organizational and math skills.

Responsibilities

• Set up and maintain all contract and log files.
• Prepare contracts for each trade and obtain signatures.
• Interface with Accounting to ensure prompt payment to subcontractors.
• Input and maintain contract documents in JD Edwards and paper files.
• Communicate with Trade Partners regarding all contract and change order correspondence.
• Assist with filing plan and engineering files; coordinate with other departments.

Skills

Administrative experience

Excel

Scheduling software

Time management

Written & verbal communication

Organizational skills

Notary (preferred)

Motor Vehicle License

Team player

Education

High school diploma

Bachelor’s degree preferred

Tools

JD Edwards

Job description

Contract Administrator

We are Lennar

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

• The Contract Administrator assists in the preparation, review, and administration of contractual proposals relating to construction projects. Secures all necessary approvals and ensures that standard company procedures are followed.
• A career with purpose.
• A career built on making dreams come true.
• A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team

• Set up and maintain all contract and log files.
• Initiate all paperwork regarding contracts, change orders, work order notifications, back charges, and checking all for accuracy (i.e., coding, signature, amounts, etc.)
• Prepare contracts for each trade and follow-up on obtaining signatures.
• Respond to field requests for contract information
• Provide information for Subcontractor's Insurance Certificates
• Interface with Accounting Department to ensure prompt payment for Subcontractors.
• Input and maintain contract documents in JD Edwards and paper files.
• Communicate with Trade Partners regarding all contract and change order correspondence.
• Assist with the filing and organizing of plan flat files and engineering files.
• Interface as necessary with other Departments in a professional manner.
• Perform clerical and administrative duties to support the Land Department

In addition to the above, each employee will be required to cross train for position(s) within the division organizational structure as required by the Division President. Management reserves the right to change, add or delete the duties and responsibilities set forth herein at any time.

Requirements

High school diploma minimum, bachelor’s degree preferred

• 1-3 years with administrative experience
• Notary preferred, but not required
• Advanced PC skills, including use of Excel and scheduling software
• Ability to meet multiple deadlines in a complex environment
• Strong written, oral, organizational and math skills
• Valid, unrestricted Motor Vehicle License
• Arrive to work on time
• Follow directions from a supervisor
• Must be resourceful with patience and clarity
• Handle priorities under pressure
• Interact well with co-workers
• Understand and follow posted and distributed work rules and procedures
• Accept constructive criticism
• Be a team player

Physical & Office/Site Presence Requirements

This is primarily a sedentary office position which requires the ability to bend, stoop, reach, lift, move and carry office supplies and materials weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment. May be required to operate a motor vehicle and attend meetings in the field.

#LI-HP1

Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Visit Lennartotalrewards.com to view our suite of benefits.

• Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of.
• Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future.
• Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments.
• We provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations.
• From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies.
• Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone's Included Day.

Join the fun and follow us on social media to see what's happening at our company, and don't forget to connect with us on Lennar: Overview | LinkedIn https://www.linkedin.com/company/lennar/ for the latest job opportunities.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.