Contract Administrator

LHI Lennar Homes LLC; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid parental leave

Adoption assistance

Job summary

Lennar is seeking a Contract Administrator to set up and maintain contract and log files, process paperwork for contracts and change orders, and ensure timely payments to subcontractors. The role requires strong admin skills and experience with JD Edwards.

Responsibilities include handling field inquiries, preparing contracts, and coordinating with accounting and trade partners. Office-based position with growth opportunities and industry-leading benefits.

Qualifications

• High school diploma minimum; bachelor’s degree preferred.
• 1–3 years of administrative experience.
• Notary preferred but not required.
• Advanced PC skills, including Excel and scheduling software.
• Ability to meet multiple deadlines in a complex environment.

Responsibilities

• Set up and maintain all contract and log files.
• Initiate all paperwork regarding contracts, change orders, work order notifications, back charges, and checking all for accuracy (i.e., coding, signature, amounts, etc.).
• Prepare contracts for each trade and follow-up on obtaining signatures.
• Respond to field requests for contract information.
• Provide information for Subcontractor’s Insurance Certificates.
• Interface with Accounting Department to ensure prompt payment for Subcontractors.
• Input and maintain contract documents in JD Edwards and paper files.
• Communicate with Trade Partners regarding all contract and change order correspondence.
• Assist with the filing and organizing of plan flat files and engineering files.
• Interface as necessary with other Departments in a professional manner.
• Perform clerical and administrative duties to support the Land Department.

Skills

Administrative experience

Notary (preferred)

Advanced PC skills

Excel

Scheduling software

Meet deadlines

Team player

Written communication

Oral communication

Driver's license

Education

High school diploma

Bachelor’s degree (preferred)

Tools

JD Edwards

Job description

Contract Administrator

We are Lennar Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

Your Responsibilities on the Team

• Set up and maintain all contract and log files.
• Initiate all paperwork regarding contracts, change orders, work order notifications, back charges, and checking all for accuracy (i.e., coding, signature, amounts, etc.).
• Prepare contracts for each trade and follow-up on obtaining signatures.
• Respond to field requests for contract information.
• Provide information for Subcontractor’s Insurance Certificates.
• Interface with Accounting Department to ensure prompt payment for Subcontractors.
• Input and maintain contract documents in JD Edwards and paper files.
• Communicate with Trade Partners regarding all contract and change order correspondence.
• Assist with the filing and organizing of plan flat files and engineering files.
• Interface as necessary with other Departments in a professional manner.
• Perform clerical and administrative duties to support the Land Department.

Requirements

High school diploma minimum, bachelor’s degree preferred 1-3 years with administrative experience Notary preferred, but not required Advanced PC skills, including use of Excel and scheduling software Ability to meet multiple deadlines in a complex environment Strong written, oral, organizational and math skills Valid, unrestricted Motor Vehicle License Arrive to work on time Follow directions from a supervisor Must be resourceful with patience and clarity Handle priorities under pressure Interact well with co-workers Understand and follow posted and distributed work rules and procedures Accept constructive criticism Be a team player

Physical & Office/Site Presence Requirements

This is primarily a sedentary office position which requires the ability to bend, stoop, reach, lift, move and carry office supplies and materials weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment. May be required to operate a motor vehicle and attend meetings in the field.

Life at Lennar

• Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of.
• Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments.
• To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring their diverse needs and aspirations.
• From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies.
• Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone’s Included Day.
• At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally.
• Lennar Associates will have access to these benefits as outlined by Lennar’s policies and applicable plan terms.
• Visit Lennartotalrewards.com to view our suite of benefits.

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Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.

We’re Always Looking Ahead Want to work in an innovative environment that empowers you to explore your passions? At Lennar, we promote asking questions and working together to solve complex problems. It’s how we’ve become a leader in the homebuilding industry and why our Associates love working almost.

Work Where Everyone’s Included

We’re committed to building and sustaining an inclusive culture where everyone has a seat at the table, and we’re all on a first-name basis. This inclusive culture influences our hiring practices, the communities we serve and how we build better career experiences for all our Associates. It’s why we created our Everyone’s Included Advisory Council, and we’d love for you to be a part of our shared journey.